with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall1 Common Features Using the Common Features of Microsoft ® Office 2010

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall2 Objectives Use Windows Explorer to Locate Files and Folders Locate and Start a Microsoft Office 2010 Program Enter and Edit Text in an Office 2010 Program

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall3 Objectives Perform Commands from a Dialog Box Create a Folder, Save a File, and Close a Program Add Document Properties and Print a File

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall4 Objectives Open an Existing File and Save It with a New Name Explore Options for an Application Perform Commands from the Ribbon

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall5 Objectives Apply Formatting in Office Programs Use the Microsoft Office 2010 Help System Compress Files

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall6 Use Windows Explorer to Locate Files and Folders A file is a collection of information stored on a computer under a single name. Every file is stored in either –a folder—a container in which you store files –a subfolder—a folder within a folder

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall7 Use Windows Explorer to Locate Files and Folders Use Windows Explorer to: –Navigate (explore) within the organizing structure of Windows –Create, save, and find your files and folders

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall8 Use Windows Explorer to Locate Files and Folders Window –A rectangular area on the computer screen in which programs and content appear

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall9 Locate and Start a Microsoft Office 2010 Program Microsoft Office 2010 includes programs, servers, and services for individuals, small organizations, and large enterprises. A program or application, is a computer’s set of instructions to perform a task, such as word processing or accounting.

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall10 Locate and Start a Microsoft Office 2010 Program The Start Menu

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall11 Locate and Start a Microsoft Office 2010 Program

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall12 Enter and Edit Text in an Office 2010 Program All Office 2010 programs require some typed text. Your keyboard is the primary method of entering information into your computer. Techniques to edit—make changes to—text are similar among all Office 2010 programs.

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall13 Enter and Edit Text in an Office 2010 Program

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall14 Perform Commands from a Dialog Box Dialog box –In a dialog box, you make decisions about an individual object or topic. –A dialog box also offers a way to adjust a number of settings at one time.

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall15 Perform Commands from a Dialog Box

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall16 Create a Folder, Save a File, and Close a Program A location is any disk drive, folder, or other place in which you can store files and folders. –Where you store your files depends on how and where you use your data. Take time to name your files and folders in a consistent manner.

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall17 Create a Folder, Save a File, and Close a Program

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall18 Add Document Properties and Print a File Adding properties to your documents will make them easier to search for in systems such as Microsoft PowerPoint. Use your name, subject, and other keywords in the Document Properties panel.

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall19 Add Document Properties and Print a File The process of printing a file is similar in all Office applications. –The only differences are in the types of options you can select. Example: A PowerPoint program can print full slides or handouts with small pictures of slides on a page. Word offers other options.

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall20 Add Document Properties and Print a File

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall21 Open an Existing File and Save It with a New Name Open command –Display the Open dialog box. –Navigate to and open existing files from the Open dialog box. Common dialog boxes: –Open –Save –Save As

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall22 Open an Existing File and Save It with a New Name

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall23 Explore Options for an Application Each Office application has an Options dialog box from which you can select: –Program settings –Other options and preferences, such as setting preferences for viewing and editing files

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall24 Explore Options for an Application

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall25 Perform Commands from the Ribbon The Ribbon –Displays across the top of the program window –Groups commands and features logically –Can be minimized so only tab names appear

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall26 Perform Commands from the Ribbon Each Office program’s Ribbon contains: –Tabs –Groups –Commands

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall27 Perform Commands from the Ribbon Tabs relate to a type of activity, such as laying out a page. Groups, located on tabs, are sets of related commands for specific tasks. Commands, arranged in groups, are instructions to computer programs and display as a button, menu, or box.

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall28 Perform Commands from the Ribbon

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall29 Apply Formatting in Office Programs Formatting is the process of establishing the overall appearance of text, graphics, and pages in an Office file.

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall30 Apply Formatting in Office Programs

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall31 Use the Microsoft Office 2010 Help System The Help feature provides information about all of the program’s features.

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall32 Compress Files A compressed file is a file that has been reduced in size. Compressed files –Take less storage space –Transfer to other computers faster –Make sharing files easier by combining a group of files into one compressed file

with Microsoft ® Office e© 2013 Pearson Education, Inc. Publishing as Prentice Hall33 Compress Files