Faculty Credentialing at Palm Beach Community College Academic Affairs August 2004 Effective July 1, 2004 Click the Mouse When Ready

Using this Tutorial This tutorial uses Powerpoint – please click your mouse at your own pace to proceed to the next item or slide. You may repeat the tutorial as many times as you would like. The last section has a “question and answer” format so you can check your learning. Ready? Let’s go!

Overview What you will learn: –Introduction to Credentialing –PBCC Credentialing Criteria Manual –The process of faculty credentialing –Timelines and sequence for faculty credentialing –The role of Academic Services Review of your learning: –On-line assessment of learning

Credentialing Overview What is faculty credentialing, and why is it important? Faculty credentialing is a process that ensures faculty are qualified to teach in their subject area. It is important because we want quality faculty. It is a vital part of our accreditation process for the Southern Association of Colleges and Schools (SACS).

Credentialing Overview What usually qualifies a person to teach? In most cases, a person’s educational background determines what they can teach. In some vocational areas, a person’s professional experience and certain licensures are also needed to qualify.

Credentialing Overview Who should be credentialed to teach? All persons who have direct instructional activity in a class must be credentialed, including primary and secondary instructors. Non-employees who teach through an agency or contract must also be credentialed – please see the web page at

PBCC Credentialing Manual In , the associate deans, deans and VPAA developed credentialing criteria for every course taught at PBCC. This manual must be used to compare the faculty member’s qualifications to the PBCC standard for that course.

PBCC Credentialing Manual The Credentialing Manual is available on-line at: and in effect for the Academic Year, and will be used as written.

The Credentialing Process The process of credentialing and loading of instructors to classes must occur in the following sequence: Prepare Faculty Roster Submit to Dean’s Council for approval (credit/prep/PSAV) or Associate Dean/Dean for CWE/Avocational. If approved, send to Academic Services for loading onto PantherNet

Timelines and Sequence Why is the sequence important? Faculty should have all credentials reviewed and approved PRIOR to being hired to teach. In the new Instructor Resource Management (IRM) system, instructors must be credentialed and loaded to a class PRIOR to being reported to Human Resources via a Personnel Action Form.

Prepare Faculty Roster The Faculty Roster is a summary document that details an instructor’s qualifications The document includes: –Degrees earned –Graduate courses that qualify a person to teach –Licensure and certifications –Relevant professional experience –Proposed courses to be taught –Faculty Roster is available on-line at:

Approval – Credit, Prep and PSAV The Dean’s Council and VPAA must review and approve any faculty member proposed to teach in any credit, prep or PSAV course.

Approval – Credit, Prep and PSAV Step 1 – Fill-out faculty roster* Step 2 – Forward roster via a voting to the Dean’s Council and VPAA for review. The council members will vote (Dr. Sass and a majority of the deans must vote “approve.”) * For detailed instructions on how to create a roster and vote, please see the web page at

Approval (cont’d) Step 3 – If approved, send voting results and faculty roster form to Step 4 – Faculty credentials will be loaded to PantherNet by Academic Services staff.

Approval – CWE and Avocational Step 1 – Associate Dean or Dean sends a completed Faculty Roster to Step 2 – Faculty Credentials will be loaded to PantherNet by Academic Services staff.

Role of Academic Services Academic Services staff DOES NOT re-review the approved Faculty Roster as to the instructor’s qualifications to teach. Academic Services staff will be the only college staff who have security access to add or modify credentials on the PantherNet system. Credentials will be loaded immediately following receipt of the approval and faculty roster.

That’s it! If you have any questions, please call or any Academic Services staff member. Ready? Let’s proceed to the “question and answer” section.

Question 1 Who can load faculty credentials unto the PantherNet system? (click the box next to your response) A. Deans B. Associate Deans C. Administrative Assistants D. Academic Services

Correct! Excellent! Yes, only Academic Services staff will have the ability to add or update Faculty Credentials on PantherNet. Please click the arrow box to progress to the next question.

Sorry, incorrect! Please click the arrow box and try again!

Question 2 Which should happen first in hiring an adjunct faculty member? (click the box next to your response) A. They should be loaded onto the class B. They should be credentialed to teach C. They should be reported to HR for payment D. They should be given student assessments.

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Correct! That’s it! Yes, a faculty member should be credentialed to teach prior to teaching and reporting to HR for payment. Please click the arrow box to progress to the next question.

Question 3 Who can approve faculty credentials for Credit courses? (click the box next to your response) A. Associate Deans B. Program Coordinators C. Deans and VPAA D. Academic Services staff

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Correct! Great! Yes, only the deans and VPAA can approve credentials for credit courses, with the VPAA having final approval. Please click the arrow box to progress to the next question.

Question 4 Who can approve faculty credentials for CWE courses? (click the box next to your response) A. Associate Deans or Deans or VPAA B. Program Coordinators C. Department Chairs D. Academic Services staff

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Correct! Yes, either a dean, associate dean or VPAA can approve credentials for CWE courses. Please click the arrow box to progress to the next question.

Question 5 The Faculty Roster Form must be used for: (click the box next to your response) A. Credit faculty only B. Prep faculty only C. CWE and Avocational faculty only D. All of the above

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Correct! Yes, the faculty roster form must be used for all faculty teaching in a course. Please click the arrow box to progress to the next question.

Question 6 If non-employees are teaching in a class, they do not need to be credentialed. A. True B. False

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Correct! Yes, all faculty teaching MUST be credentialed and listed on the class as either a primary or secondary instructor. Please click the arrow box to progress to the next question.

Question 7 The PBCC Credentialing Manual (click the box next to your response) A. Can be used as a general guide B. Is only for credit courses C. Must be used for all courses D. Can be changed throughout the year

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Correct! Yes, the credentialing manual MUST be used for all courses, and is in effect as written for the Academic Year. Please click the arrow box to conclude the tutorial.

Finished! You have successfully completed the tutorial for Faculty Credentialing. If you answered a few questions incorrectly, please repeat the tutorial as many times as you need. This tutorial presentation is available on-line at All resources on Faculty Credentialing are on-line at Please send any comments to