Partnering to help all kids learn Coordinator’s and Principal’s Guide to Measures of Academic Progress MAP

Partnering to help all kids learn 2 Intended Accomplishments Introductions Introductions Scheduling and First Season Pilot Scheduling and First Season Pilot Distributing Logins and Passwords Distributing Logins and Passwords Network Logins Network Logins Preparing the CRF Preparing the CRF Managing Testing with TAA Managing Testing with TAA NWEA Reports Site NWEA Reports Site End-of-Term Reports End-of-Term Reports Helping Teachers Use Their Data Helping Teachers Use Their Data Taking Action and Planning Ahead Taking Action and Planning Ahead Handout — Agenda

Partnering to help all kids learn 3 Key to Pictures You’ll See = discussion item, small or whole group = key point, pay special attention to this! = refers to a tool for your use = something for you to think about

Partnering to help all kids learn 4 Documents to Keep Handy Checklist for Success Checklist for Success Key Deadlines Tracking Form Key Deadlines Tracking Form Handbook — Pages 4-11 Checklist for Success; Key Deadlines Tracking Form

Partnering to help all kids learn 5 Scheduling Suggestions Plan well in advance Plan well in advance Pilot first season Pilot first season Build in extra time for setup between classes Build in extra time for setup between classes Keep window as close to two weeks as possible Keep window as close to two weeks as possible Test one subject at a time Test one subject at a time Use same subject order fall and spring Use same subject order fall and spring Use same class rotation fall and spring Use same class rotation fall and spring Inform staff of testing window Inform staff of testing window Handbook — Page 12 Scheduling Issues and Suggestions; Pages Sample Schedules

Partnering to help all kids learn 6 First Season Pilot Have all labs set up for testing Have all labs set up for testing Bring in one or two classes to each lab Bring in one or two classes to each lab Success with these classes = valid tests Success with these classes = valid tests Two purposes: 1) Make sure everything is working and 2) Gives proctors a chance to practice Two purposes: 1) Make sure everything is working and 2) Gives proctors a chance to practice Make sure pilot date is included in testing window Make sure pilot date is included in testing window

Partnering to help all kids learn 7 Housekeeping Decide who will upload each day Decide who will upload each day Decide what permissions to grant Decide what permissions to grant Log uploads Log uploads Handbook — Pages Upload Log for Individual Schools; Upload Log for Central Location

Partnering to help all kids learn 8 Materials You Will Need to Prepare Your Class Roster File (CRF) CRF Template CRF Template SPF Template SPF Template Preparing to Create Your CRF Document Preparing to Create Your CRF Document

Partnering to help all kids learn 9 How do you want your data? Do you want… … multiple teachers to receive reports? … multiple teachers to receive reports? …to disaggregate by student demographic information? …to disaggregate by student demographic information? …to disaggregate by program? …to disaggregate by program? (Use “Preparing a Successful CRF” in handbook) Handbook — Page 13 Preparing a Successful Class Roster File Handout – Lexington County, SC

Partnering to help all kids learn 10 Finding your existing data What student management system does your district use? What student management system does your district use? What data currently exists in that system? What data currently exists in that system? What data can be exported to Excel? What data can be exported to Excel? Export or not – must meet NWEA specifications Export or not – must meet NWEA specifications

Partnering to help all kids learn 11 CRF Template Handbook — Page 26 Class Roster File Template; Page 28 CRF Completion Checklist Page 32 Sample CRF

Partnering to help all kids learn 12 Important Notes! CRF must include one record per student for each teacher who will receive a report. CRF must include one record per student for each teacher who will receive a report. For student scores to be reported to multiple classes (i.e., content classes or special needs class), you must have multiple rows of data for each student. For student scores to be reported to multiple classes (i.e., content classes or special needs class), you must have multiple rows of data for each student. Otherwise, your reports will be organized by grade rather than class or teacher. Otherwise, your reports will be organized by grade rather than class or teacher.

Partnering to help all kids learn 13 Students in One Class (typical elementary setup) All scores reported to only one teacher (i.e., the homeroom teacher) All scores reported to only one teacher (i.e., the homeroom teacher) – only one row of data per student In order for scores to be reported to other teachers (i.e., special program teachers) In order for scores to be reported to other teachers (i.e., special program teachers) – multiple rows of data for each student

Partnering to help all kids learn 14 Students in Multiple Classes (typical secondary setup) Scores reported to multiple classes require multiple rows of data for each student Scores reported to multiple classes require multiple rows of data for each student Example: for reports to be produced for Math classes AND English classes, you will have two rows of data for every student Example: for reports to be produced for Math classes AND English classes, you will have two rows of data for every student

Partnering to help all kids learn 15 Top Tips for a Successful CRF A unique ID # for each student A unique ID # for each student Do not recycle ID #’s Do not recycle ID #’s A unique ID # for each teacher A unique ID # for each teacher Handbook — Page 14 Top 10 Steps to a Successful CRF Preparation

Partnering to help all kids learn 16 Top Tips for a Successful CRF Submit one CRF Submit one CRF Submit all schools, all grades, all subjects on one tab on one spreadsheet Submit all schools, all grades, all subjects on one tab on one spreadsheet Do not modify the format of the CRF Do not modify the format of the CRF Submit SPF with the CRF Submit SPF with the CRF

Partnering to help all kids learn 17 Top Tips for a Successful CRF Use the date format of MM/DD/YYYY (example: 10/15/1999 or 3/5/2002) Use the date format of MM/DD/YYYY (example: 10/15/1999 or 3/5/2002) Critical for disaggregating data: Critical for disaggregating data: – Class Name (Column M) – Class Period Name (Column N)

Partnering to help all kids learn 18 Preparing Your Class Roster File The CRF directly impacts what your reports will look likeThe CRF directly impacts what your reports will look like Layout of the CRF must follow templateLayout of the CRF must follow template –Template can be downloaded from: Select:, then Select:, then Then select: Creating your Class Roster FileThen select: Creating your Class Roster File

Partnering to help all kids learn 19 NWEA Resources Select:, then Select:, then

Partnering to help all kids learn 20 NWEA Document Library

Partnering to help all kids learn 21 Where Components of the Class Roster File are Reflected in the Class Reports

Partnering to help all kids learn 22 Special Programs File (SPF) Includes information to disaggregate reports by special programs (e.g., special ed., gifted and talented, ESL, etc.) Includes information to disaggregate reports by special programs (e.g., special ed., gifted and talented, ESL, etc.) Separate file from CRF Separate file from CRF Students in SPF MUST be in CRF Students in SPF MUST be in CRF Optional file Optional file

Partnering to help all kids learn 23 Preparing Your Special Programs File Layout of the SPF must be exactly like the templateLayout of the SPF must be exactly like the template –A template can be downloaded from: Select:, then Select:, then Select Document: Creating Your Special Programs FileSelect Document: Creating Your Special Programs File

Partnering to help all kids learn 24 Special Programs File (continued) Columns A-E in the SPF must include the exact data for each student as it appears columns A,Q,R,S,T in the CRF. Columns A-E in the SPF must include the exact data for each student as it appears columns A,Q,R,S,T in the CRF. District will receive Summary Data for each identified special program District will receive Summary Data for each identified special program

Partnering to help all kids learn 25 SPF Template Handbook — Page 34 Special Programs File Template; Page 35 SPF Completion Checklist Page 36 Sample SPF

Partnering to help all kids learn 26 To Submit Your Files: Once prepared, log in to Once prepared, log in to Click the upload roster link Click the upload roster link Add your Class Roster File and Special Programs File then click “Start Upload” Add your Class Roster File and Special Programs File then click “Start Upload” After your file has been uploaded you will receive a File Upload Confirmation After your file has been uploaded you will receive a File Upload Confirmation

Partnering to help all kids learn 27

Partnering to help all kids learn 29 For Questions Regarding CRF/SPF Contact NWEA at , ask for Tech Support Contact NWEA at , ask for Tech Support Hours: 4:00 AM to 5:00 PM PST (in busy months) Hours: 4:00 AM to 5:00 PM PST (in busy months)

Partnering to help all kids learn 30 Distributing Reports Logins and Passwords MAP Coordinator has access MAP Coordinator has access Same user name and password for reports site and TAA Same user name and password for reports site and TAA Get teacher login information Get teacher login information Distribute to principals, principals distribute to teachers Distribute to principals, principals distribute to teachers

Partnering to help all kids learn 31 Test Administration Application Download test packages Download test packages Download student/district data Download student/district data Add employees/assign permissions Add employees/assign permissions View/modify employee security View/modify employee security Create building level login and passwords Create building level login and passwords Locate/move/add students Locate/move/add students View/modify student profile View/modify student profile Upload test results Upload test results

Partnering to help all kids learn 32 TAA Accessed thru IE 5.01 or higher at Handout – Guide to Using Test Administration Application Handbook – Page Assigning Permissions in TAA

Tab 4 in Notebook – MAP System Setup Guide Before testing can begin, you must download: 1. NWEA Agency Data 2. Student Data 3. Test Packages

Once the CRF is sent to NWEA, you may need to add new students as they come into your district. Who will do this? (need to be trained and have permission) Need unique ID numbers to assign

Partnering to help all kids learn 36 Downloading Tests Make sure ONLY appropriate tests are downloaded to the appropriate schools Make sure ONLY appropriate tests are downloaded to the appropriate schools e.g.: Elementary schools should NOT receive any middle school or upper level tests e.g.: Elementary schools should NOT receive any middle school or upper level tests Too many errors occur when this does not happen!!! Too many errors occur when this does not happen!!!

Upload data to NWEA every day after testing!!!

Partnering to help all kids learn 38 MAP Reports Teachers (Reports Web Site) : Teachers (Reports Web Site) : – Teacher, Student Progress, Class Roster, Students Not Tested – Instructional Resources (additional cost) MAP Coordinator* : MAP Coordinator* : – Class (by RIT and/or Alpha), Achievement Status Growth, Student Progress, Alpha by Grade, School Summary, District Summary, Student Growth Summary, Student Growth District Summary – Leaders’ Edge (additional cost) Principals* : Principals* : – Class (by RIT and/or Alpha), Achievement Status Growth, Student Progress, Alpha by Grade, School Summary, Student Growth Summary Handbook – Pages MAP Reports *Complete reports available only at the end of testing window

Partnering to help all kids learn 39 Sample Class Report (Final)

RIT: not grade level dependent NOTE: goal descriptors (HI,AV,LO) ARE grade dependent

Partnering to help all kids learn 41 NWEA Monitoring Growth Document What are expected RIT and growth scores? t y p i c a l

Partnering to help all kids learn 42 Monitoring Growth in Student Achievement Mathematics Achievement and Growth 250 Handout – Monitoring Growth in Student Achievement

Partnering to help all kids learn 43 Rit Block Growth Norm Charts - Handout RIT Block Growth Norms

Partnering to help all kids learn 44 Other Resources RIT Reference Chart RIT Reference Chart Directions for Accessing Teacher Level Reports Directions for Accessing Teacher Level Reports Understanding Teacher and Class Reports Understanding Teacher and Class Reports Handout – Web Resource List

Partnering to help all kids learn 45 Accessing MAP Reports Handout – Guide to Accessing Coordinator Level Reports

Partnering to help all kids learn 49

Partnering to help all kids learn 50

Partnering to help all kids learn 52

Accessing MAP Teacher Reports Teachers receive user name and password from Principal (from MAP Coordinator) Go to and use appropriate user name and password Must have Adobe Acrobat Reader loaded on computer to open the file

Partnering to help all kids learn 60 Communicating with Parents RIT Reference Chart RIT Reference Chart Goal structures Goal structures Understanding Student Progress Report Understanding Student Progress Report MAP Brochure MAP Brochure Sample parent letters Sample parent letters Handbook – Pages 18-19, Communicating with Students and Parents Handout – RIT Reference Chart; MAP Parent Brochure

Partnering to help all kids learn 61 Keeping In Touch NWEA Newsletter published each fall and spring nwea.org: – – Select – – Scroll to the bottom to Newsletter Signup – – Select

Partnering to help all kids learn 62 NWEA Assessment Standard

Partnering to help all kids learn 63 Future Staff Development Plan ahead to next season for new staff Plan ahead to next season for new staff What “refreshers” will your current teachers and proctors need? What “refreshers” will your current teachers and proctors need? Schedule date now so it is not forgotten Schedule date now so it is not forgotten “Stepping Stones to Using Data” workshop “Stepping Stones to Using Data” workshop

Partnering to help all kids learn 64 Think about… What planning has to take place? What planning has to take place? How do we get others to own these data? How do we get others to own these data? How do we help others understand and use these data? How do we help others understand and use these data? How do we keep the plates spinning? How do we keep the plates spinning?

Handbook – Page 38 Taking Action

Partnering to help all kids learn 66 Help us learn from you … Handout — Evaluation Form Please complete the evaluation form Please complete the evaluation form Place it in the designated spot on the way out. Place it in the designated spot on the way out. Thanks!!! Thanks!!!