1 Formatting and Editing Skills

2 Word Processing Word processing software application software used for creating text documents letters, memos, and reports

3 Title bar – displays the filename of a document Menu bar – options when creating a document Tool bars – access to frequently used commands Scroll bars – allow scrolling throughout a document too long to fit on one screen Cursor – on-screen blinking character; shows where next character will appear

4 Typing Paper Standard Paper Size: 8 ½ x 11 inches 66 lines per page. 6 lines = 1 vertical inch.

5 Page Orientation Orientation – direction of print on a page Portrait – height greater than the width Landscape – width greater than the height Portrait 8 ½” x 11” Landscape 11” x 8 ½” Most word processing documents are printed in portrait orientation.

6 Document Margins Margin – blank space at the top, bottom, left, and right of a document where you cannot type Header – allows you to type above the top margin Information will show on all pages of document Footer – allows you to type below the bottom margin Information will show on all pages of document

7 Text Alignment Tool Bar Alignment Buttons Left align – jagged right Center align – jagged left & right margins Right align – jagged left Justified – no jagged edges Alignment – the way text line up along left, right,or both margins Left align – text lines up on left Right align – text lines up on right Center align – text centered between margins Justified – text aligns along left and right margins

8 Line Spacing Line spacing – spacing between lines Single Space (SS) – Hit Enter once; no blank lines between lines of text Double Space (DS) – Hit Enter twice;1 blank line between lines of text Triple Space (TS) – Hit Enter 3 times; 2 blank lines between lines Quadruple Space (QS) – Hit Enter 4 times; 3 blank lines between lines Word wrap –automatically takes cursor to next line when current line of text is full without Enter key being pressed

9 Horizontal Centering text centered between left and right margin Uses include Invitations Announcements Title pages Lets Hoop It Up!!! Participate in our Hoops For Heart Campaign to help raise money for the American Heart Association February 27-March 3, 2006 See your PE teacher for more details.

10 Horizontal Centering Using the menu bar 1. Access the Format menu bar option 2. Select the Paragraph option

11 Horizontal Centering Using the menu bar 3. Choose Centered alignment from the Paragraph window

12 Horizontal Centering Using the tool bar Click on the Center alignment button on the tool bar

13 Vertical Centering text centered between the top and bottom margin used for Invitations Announcements Title pages Available in newer word processing programs

14 Vertical Centering 1. Select Page Setup from the File menu bar option

15 Vertical Centering 2. Select the Layout tab from the Page Setup window 3. Choose Center alignment from the Vertical alignment list

16 Text Formatting Font – collection of letters, punctuation marks, numbers, and special characters Examples: Times New Roman Broadway Arial Comic Sans MS Lucida Calligraphy Chiller Elephant Goudy Stout Ways to format your font: Add color Make bold UnderlineItalicize

17 Text Formatting Bullets and numbering – used to arrange items in a list with each item beginning with a bullet or a number

18 Editing Editing –updating a word processing document to: make changes correct errors make it visually appealing

19 Editing Features Cut –removes text or graphics from the current location Copy –allows text or graphics to be copied to another location

20 Editing Features Paste –places text or graphics that have been cut or copied in a new location Clipboard – temporary storage location for text or graphics that have been cut or copied

21 Editing Features Spell Check –checks selected words in a document for spelling errors, similar to an electronic dictionary

22 Editing Features Grammar Check –checks selected words in a document for incorrect grammar use

23 Editing Features Thesaurus –finds synonyms (words with similar meanings) for words

24 Operational Keys Escape (Esc) –to exit unwanted menus and dialog boxes Tab – used to indent; moves the cursor 5 spaces on a line Caps Lock – Locks the alphabetic keys in uppercase Control (Ctrl) – used with other keys to execute (carry out) out commands Shift – Used to capitalize alphabetic keys and type symbol keys Alternate (Alt) – used with other keys to access commands on the menu bar Enter – used to move the cursor down to the next line Delete – deletes text directly in front of (to the right of) the cursor Arrow keys – move the cursor in the direction of the arrow, one character at a time End – moves the cursor to the end of a line Page Down – moves one screen below the current cursor position Backspace – deletes text to the left of (behind) the cursor Insert – allows text to be inserted within a line of text Home – moves the cursor to the beginning of a line Page Up – moves one screen above the current cursor position Num Lock – locks the numbers of the numeric keypad

25 Combine operational keys to save time!!! Control and Page Up – quickly moves to the previous page of a multi-page document Control and Home – quickly takes you to the very beginning of a document Control and End – quickly takes you to the very end of a document Control and Page Down – moves you to the next page of a multi-page document

26 Function Keys Allow you to quickly access frequently used functions Examples: F1 – allows you to access the Help feature F7 – allows you to access the Spell Check feature