TOM TORLAKSON State Superintendent of Public Instruction CALIFORNIA DEPARTMENT OF EDUCATION Tom Torlakson, State Superintendent of Public Instruction Preparing for a Federal Program Monitoring (FPM) Review Perkins IV Carl D. Perkins Career Technical Education Improvement Act of 2006 Presented by: Christy Gardner Matthew Parsons

TOM TORLAKSON State Superintendent of Public Instruction Objectives Purpose, process, and selection Local Education Agency (LEA) requirements and expectations Findings/Resolution Maintaining a compliant & sustainable CTE program

TOM TORLAKSON State Superintendent of Public Instruction Purpose, Process, and Selection To ensure that LEAs are spending the funding as required by law LEAs are assigned to one of four cycles: A, B, C, or D Selection based compliance history, academic achievement, program size, and fiscal analysis Perkins office selection

TOM TORLAKSON State Superintendent of Public Instruction New Changes to Selection Process Results of last audit % of findings on last review Qualified teachers New Personnel % of grant that goes to salaries Core Indicators Data

TOM TORLAKSON State Superintendent of Public Instruction New Changes to Selection Process (Cont.) % of funding to CTE (Goal code 3800) How long since previous FPM Cost per CTE student with Perkins Prior experience working with federal grants

TOM TORLAKSON State Superintendent of Public Instruction Local Education Agency (LEA) Requirements and Expectations CTE -01 Advisory Committee ‘Appointed’ by Governing Board Employment Development Department Representation Minutes, agenda items, sign-in sheets, etc.

TOM TORLAKSON State Superintendent of Public Instruction Local Education Agency (LEA) Requirements and Expectations CTE -02 Funding Applications Assurances Application Claims Must retain copies for 5 years

TOM TORLAKSON State Superintendent of Public Instruction Local Education Agency (LEA) Requirements and Expectations CTE -03 Inventory Must maintain district AND site inventory system Items over $500, and items of high value Equipment labeling Completed at least every 2 years

TOM TORLAKSON State Superintendent of Public Instruction Local Education Agency (LEA) Requirements and Expectations CTE -04 Perkins Funds Support CTE Programs Funds are to be used to support & improve CTE programs Minimum of one Program of Study (linkage to post-secondary) Articulation agreements Course sequence(s) Professional Development

TOM TORLAKSON State Superintendent of Public Instruction Local Education Agency (LEA) Requirements and Expectations CTE -05 Supplement not Supplant CTE Invoices and Purchase Orders CTE related expenditures printout, i.e., resource 3550, 3555 General Ledger Personnel Activity Reports & duty statements CTE Time Accounting Logs

TOM TORLAKSON State Superintendent of Public Instruction Local Education Agency (LEA) Requirements and Expectations CTE -06 Administrative Costs No more than five percent of the funds can be used for administrative costs associated with the administration of the activities assisted Perkins funded employees' Personnel Activity Reports (PARs)

TOM TORLAKSON State Superintendent of Public Instruction Local Education Agency (LEA) Requirements and Expectations CTE -07 Consortium Funds (If applicable) Funds allocated to a consortium shall be used only for purposes and programs that are mutually beneficial to all members Funds may not be reallocated to individual members of the consortium for purposes or programs benefiting only one member of the consortium. CTE related expenditures printout, i.e., resource 3550, 3555

TOM TORLAKSON State Superintendent of Public Instruction Local Education Agency (LEA) Requirements and Expectations CTE -08 Indicators of Performance Evidence of public dissemination of Carl D. Perkins core indicator results Perkins Program Monitoring Action Plan, if applicable Raw data used to compile CDE 101 E-1 Report of CTE Enrollment Raw data used to compile CDE 101 E-2 Report of CTE Placement

TOM TORLAKSON State Superintendent of Public Instruction Local Education Agency (LEA) Requirements and Expectations CTE -09 High Quality CTE Program CTE certifications available to students CTE course outlines CTE records of any work-based learning activities CTE records that demonstrate students are provided leadership training opportunities CTE teachers' credentials and records of occupational experience Records that demonstrate students from special populations are informed about and provided opportunities for participation in CTE programs

TOM TORLAKSON State Superintendent of Public Instruction Local Education Agency (LEA) Requirements and Expectations CTE -10 Course Offerings An LEA must provide at least one CTE sequence of courses that includes at least one district-funded course Perkins funded sequence of courses must: Consist of not less than two full-year CTE courses with a combined duration of not less than 300 hours Include sufficient introductory and concentration CTE courses Courses assisted with Perkins funds must be integral to an approved CTE sequence of courses

TOM TORLAKSON State Superintendent of Public Instruction Findings/Resolution Findings do not necessarily mean that a CTE program is not of quality 45 Days to resolve findings Extension Self-Review document

TOM TORLAKSON State Superintendent of Public Instruction Findings/Resolution Using the FPM review document as a basis for program development and accountability will ensure that your Perkins supported CTE program is in compliance and sustainable.

TOM TORLAKSON State Superintendent of Public Instruction Questions Career Technical Education Administration and Management (916)