Business Application Services Project Review July 27, 2011 Next BASPR August 31, 2011

Agenda Performance Metrics Project/Enhancement Service Level Dashboard Operations Service Level Dashboard Completed Projects Resource Utilization Business Services Change Requests Business Services Enhancement Service Requests SQL Requests/Problem Management Summary Portfolio Budget Status Priority Execution Delivery Schedule Projects in Movement Program Status HCM Financials Scorecard Executive Issues 1

Project/Enhancement Service Level Dashboard 2

Operations Service Level Dashboard 3

4 Schedule Budget Qtr OpenBooks PIII Treasury GL Asset Management Rollout – Tax Data.gov Dept Mines GPC AR/BI Broadband GPC AR/BI Technical Backfill FY 11 Water Resource Brd – GPC/AR/BI ELM Rollout Phase II Shared Business Services – Completed Projects 2 2 3

Projects Completed Since Last Project Review Water Resources Board – GPC/AR/BI Technical Backfill FY 11 Schedule Budget 5

Business Application Services Functional & Technical Resource Utilization 6

Business Application Services Functional Resource Utilization 7

Business Application Services Technical Resource Utilization 8

2011 Business Application Services Change Requests On Time 9

2011 Business Application Services Enhancement Service Requests 10

Problem Management SQL Requests 11

SQL Problem Management Summary 12

Portfolio Priority 13

Portfolio Priority 14

Projects in Execution Delivery Schedule 15

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Program Status HCM 26

CORE-1080 Higher Ed Payroll RED Status: RED Convert Higher Ed agencies from the legacy payroll system to the PeopleSoft system. Re-Base line of task and Go-Live dates. Freeze is now in place for all conversion programs. TASKStartFinish IBM Conversion Programs – 95% complete07/01/201007/31/2011 Finish HR Interface Debugging/Testing 90% Complete07/01/201009/01/2011 Finish PY Interface Debugging/Testing 80% Complete09/10/201009/01/2011 Addressing File Layout Questions, Reviewing Test Files with Group B (OSU, Connors, Langston, North Eastern, Panhandle, Cameron, Central Ok) 04/18/201108/15/2011 Addressing File Layout Questions, Reviewing Test Files with Group A & C (OU, Rose, OU Health Science Center 770 and 771) 06/01/201109/01/2011 Integration/UAT – Group B ( 7 Universities)08/08/201109/25/2011 Integration/UAT - Group A & C (4 Universities)09/08/201110/23/2011 Group B Go-LiveOctober 1, 2011October 31,2011 Group A & C Go-LiveNovember 1, 2011November 30, 2011 Requires Awareness: August and September are high volume months for the Universities. HR and PY resources are limited. We are currently working with 11 different agencies and we know most of them will not go live this year due to the quality of files we are receiving. Not all Universities have submitted files for review and others are taking more than 30 days to submit corrected files. Training completed by August 15, 2011 Key Activities Key Overall Issues 27

CORE – 2637 ELM Rollout 28 GREEN Status: GREEN Phase II rollout of ELM to agencies in three groups has been completed. Group A - Career Tech (800), ODOT (345), OSEEGIB (516) - live 12/06/10 Group B - OPM (548), - Live 01/31/11, State Dept of Health (340) – Live 3/1/11. Group C – OSF (090), Rehab (805) & DCS (580) – Go-Live 04/30/2011, Dept of Agriculture (040) – Live Requires Awareness: TaskStartEnd Historical Data for Group’s A, B & C loaded12/06/201007/31/2011 Key Activities Key Overall Issues

Program Status Financials Phase II Modules 29

CORE-2603 Financials Analytics GREEN Status: GREEN Setting up environment and configuration. TASKStartFinish Environment Setup and ETLs06/30/2011 Report and Dashboard Development06/15/201108/15/2011 Testing08/01/201109/16/2011 Go-Live09/16/2011 Requires Awareness: Completed ETLs. Will meet with agencies the week on 7/28 to review reports and dashboards. Upgrade to OBIEE 11G.- new version of FS Analytics is now certified with OBIEE new version. Key Activities Key Overall Issues 30

CORE-2675 Data Staging Environment RED Status: RED Testing on asset tables has been completed and will be used as the basis for the other tables. TASKStartFinishODOT Access Signed off on scope – list of tables07/15/2011 Assets (0523)06/25/20107/23/201107/23/2011 Billing (0512)07/18/201109/13/2011 Contracts (0513)07/18/201109/13/2011 Projects (0514)07/25/201109/13/2011 Inventory (0696)07/25/201109/13/2011 Commitment Control (0697)07/25/201109/13/2011 Requires Awareness: new baseline for integration with the ODOT plan; All should be ready for integration testing by 9/13/2011; KK tables are LARGE Key Activities Key Overall Issues 31

CORE-2882 Grants Provisioning - OCAST GREEN Status: GREEN Working on the Intent and Application processes TASKStartFinish Application Process07/25/201111/30/2011 Expenditure Reporting10/15/2011 3/31/2012 Monitor and Control04/01/201206/15/2012 Conversions11/30/201106/15/2012 Go-Live06/30/2012 Requires Awareness: Working on detail plan and milestones Working on web presence Defining PeopleSoft requirements Key Activities Key Overall Issues 32

CORE – 2599 GPC AR/BI ODOT Status:RED Start date for Preparation for Integration Testing was July 25 th. TASKStartFinish Prepare for Integration Testing07/25/201109/07/2011 Integration Testing09/08/201111/04/2011 Prepare for and Perform User Acceptance Testing11/07/201101/18/2012 Go-Live02/02/2012 Requires Awareness: We are starting Integration Testing without all development complete. There is a risk. Key Activities Key Overall Issues 33

TaskBegin DateEnd DateAgencyCORE RAMP Development – Functional Unit Testing - ODOT07/01/2010t.b.d.SupportParticipateLead Regression / Unit Testing - CORE04/04/2011t.b.d.SupportLeadSupport Update Configuration for Integration Testing07/18/201108/05/2011ParticipateLeadSupport Prepare for Integration Testing07/25/201109/07/2011SupportLeadSupport Perform Integration Testing09/08/201111/04/2011SupportLeadSupport Update Configuration for User Acceptance Testing 11/07/ /18/2011ParticipateLeadSupport Prepare for User Acceptance Testing11/04/201111/18/2011SupportLead ODOT End-User Training10/11/201112/11/2011Support Lead Perform User Acceptance Testing11/21/201101/12/2012Support Lead FHWA Certificationt.b.d. ParticipateSupportLead System Rollout01/10/201202/05/2012SupportLeadSupport ODOT Go-Live02/06/ Post Production Support02/06/201204/25/2012SupportLeadSupport ODOT – Key Deliverables 34

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Business Application Services Program Status 37

Issues IssueStatus 1) DCS wants to move forward with the Sciquest project. There are still several outstanding issues that need to be resolved on this project. 1) What analytics solution will we utilize. 2) What is the system of record for requisitions 3) Integration 4) Project scope and return on investment. Cherryroad will be on-site the third week of August to give us detailed insight on how Sciquest was integrated at Georgia. Oracle will populate the procurement analytics module with our data so that DCS can determine how this will meet their requirements. OSF, ISD, and DCS will work with Cherryroad and Sciquest to obtain a +-50% plan and return on investment analysis for this project. 38 2) We are in the process of determining how to configure the Peoplesoft system to support the ISD consolidation efforts. Several meetings have been held with Brenda and her staff to discuss accounting requirements the ISD consolidation. A plan will be presented, reviewed and accepted with ISD. 3) The equivalent of 1 consultant (153 hours) has been spent addressing ODOT reconciliation issues. OESC has issues and there are concerns with other agencies. A meeting with CORE, DCAR, and GPC agencies in production will be arranged to determine causes and formulate corrective actions going forward.

Approve & Match PSFT ePro SciQuest Log In Workflow Approvals Create PO Send Via: cXML EDI Fax Portal LoginShop Create Req. Approve Req. Create PO Transmit PO Settle Imported from ERP Accept E-Invoice: cXML EDI Portal Encumber Funds (Match) & Pay Invoice System of Record (Int. Opt.): Suppliers, Chart of Accounts, Ship To, Commodity Punch Out to Spend Director Enter Receipt Return Cart Contract Compliance & Tracking Requisition Workflow Spend Director Order Manager Settlement Manager Create & Validate Requisition E-Sourcing (Sourcing Director) Punchout Catalogs Custom Forms Non Catalog Stockroom Items Hosted Catalogs

Approve & Match PSFT Finance System SciQuest Log In EH&S Approvals Validate & Budget Check Create PO Financial Approvals Send Via: cXML EDI Fax Portal LoginShop Create Req. Approve Req. Create PO Transmit PO Settle Auto Enhanced Manual Custom Approvals Accept E-Invoice: cXML EDI Portal Encumber Funds (Match) & Pay Invoice Punchout Catalogs Custom Forms Non Catalog Stockroom Items Hosted Catalogs Outbound Syncs: Suppliers, Chart of Accounts, Ship To, Commodity Auth. Interface / (LDAP or Similar) Enter Receipt Create Req. E-Sourcing (Sourcing Director) Requisition Manager SpendDirector Order Manager SettlementManager Contract Compliance & Tracking