Knowledge of SWE SWE Collegiate Leadership Forum Minneapolis, MN July 31 – August 3, 2008 Tracy Van Houten, CIC Chair

SWE founding at Green Engineering Camp

History of SWE Founded in 1950 Incorporated in 1952 Headquartered in Chicago Approximately 10,000 Professional Members in 112 sections Approximately 10,500 Collegiate Members in 323 collegiate sections There are now ~150 international members of SWE (Region X)

SWE’S Mission The society’s mission statement was adopted in 1986, and it is to: –Stimulate women to achieve full potential in careers as engineers and leaders, –Expand the image of the engineering profession as a positive force in improving the quality of life, and –Demonstrate the value of diversity

SWE’s Objectives Adopted in 1950, SWE’s objectives are to: –Inform young women, their parents, counselors and the general public of the qualifications and achievements of women engineers and the opportunities open to them –Assist women in readying themselves for a return to active work after temporary retirement –Serve as a center of information on women in engineering –Encourage women engineers to attain high levels of education and professional achievement

SWE’s Strategic Priorities The Society’s 3 – 5 Year Planning Horizon Strategies Leadership/Professional Development: SWE will provide opportunities for women to attain, enhance, and demonstrate leadership, professional, and technical excellence that results in career aspiration, advancement, achievement, and satisfaction. Inclusiveness/Diversity: SWE will embrace and promote the value and power of diversity in specialties, age, race, ethnicity, language, gender identity, sexual orientation, and interests. Knowledge Source: SWE will share its acquired knowledge and promote programs that bridge the gaps in recruitment, professional development, and retention of women in engineering. Education/Outreach: SWE will inspire girls and women from diverse backgrounds and life stages to aspire to engineering for meaningful and rewarding careers.

SWE’s Values Professionalism We conduct our activities in a businesslike manner, demonstrating and demanding the highest standards of quality Integrity WE aspire to the highest level of ethical behavior as evidenced by honesty and dignity in our personal and professional relationships and responsibilities Respect WE acknowledge gender, ethnic, cultural and other difference, and strive to respect the added values they bring Mutual Support WE provide an organization that fosters the development of a professional network and the growth of personal friendships

Diversity Principles We commit to: Developing women in engineering across socio-economic strata and occupational focus. Encouraging the interest and active participation of women and girls of underrepresented ethnic groups, including African-Americans, Asian-Americans, Hispanics, Pacific Islanders, and Native Americans. Providing support to women which acknowledges and respects differences in family status, sexual orientation, age, and physical abilities. We will ensure that all by-laws, policies, and charters support SWE's commitment to diversity. We will align with and participate in those activities and organizations that encourage all dimensions of diversity. The Society of Women Engineers acknowledges and respects the value of a diverse community. SWE recognizes that the scope of diversity includes race/ethnicity, family status, age, physical abilities, sexual orientation, socio-economic status and occupational focus. SWE will maintain an environment that is supportive of these elements. We will promote inclusion within our organization and the engineering community.

Sources of Income Corporate Contributions (Corporate Partnership Council, CPC) Membership Dues National Conference Proceeds SWE Magazine Advertisements Grants Individual Contributions (Life Membership)

SWE Organization

Board of Directors Board of Trustees Headquarters Staff 10 Regions Council of Representatives Professional and Collegiate Sections Members-At-Large Collegiate Interests Groups (CIGs) Committees and Task Forces

Board of Directors President Elect President TreasurerSecretary Director Education 10 Region Governors Director Member. Initiatives Director of Regions COR Speaker Director Profess. Dev. Executive Director Director External Affairs Collegiate Rep Council of Represent- atives (COR) Special Director – Strategic Initiatives Head- quarters Staff Committees and Task Forces Sections and MALs

Headquarters SWE Headquarters, in Chicago, is the administrative body of the Society Executive Director – Betty Shanahan Address: 230 East Ohio St., Suite 400 Chicago, IL Phone Number:

Council of Representatives Speaker and Deputy Speaker preside over meetings of COR COR is the legislative body of the Society –Responsible for charting the strategic direction of SWE –Approve changes to the Society’s trademarks or emblems –Approve changes to the number or regions and/or boundaries Representatives from each professional section and from the collegiate members of each region –Representation determined by section size

Regions The country is divided into 10 regions Each Region is presided over by the Region Governor Each Region has a council, which makes decisions Region Council has COR Reps from each section within the Region, including the Region Collegiate Rep

SWE Regions # Sections RegProfColl A814 B1330 C1035 D1738 E1356 F1030 G829 H1448 I926 J1017

SWE Professional Sections Local organizations of Professional Members Officers include president, vice president, secretary, treasurer Each professional section is represented on the Council of Representatives Activities focus on professional development, outreach, networking, etc.

SWE Collegiate Sections Local organizations of collegiate members at the same school Officers include (ONE!) president, vice president, secretary, treasurer SWE Counselor & Faculty Advisor Activities include: professional development, outreach, networking, career resources, etc.

SWE Committees Audit Awards and Recognitions Bylaws Collegiate Interest Collegiate Leadership Coaching Finance Government Relations & Public Policy Leadership Coaching Membership Multicultural Nominating Outreach Procedures Professional Development Program Development Grants Scholarship Strategic Planning Collegiates encouraged and welcomed on ALL SWE national committees

Collegiate Interest Committee Director of Education CIC Chair Faculty Advisor Coordinator SWE Counselor Coordinator CLF Coordinator Region Collegiate Interest Reps (CIR) CIC Chair Elect All Faculty Advisors All SWE Counselors Collegiate Board Member Other Committee Members Graduate Student Coordinator RCR/RCNE Coordinator RCRs and RCNEs RCR/RCNE Coordinator Elect

Region Collegiate Rep (RCR) 1-2 RCRs are elected by the collegiate sections in their region –Number of RCRs dependant on total collegiate membership in each region (1 RCR per 1000 collegiate members) The collegiate voice on the Council of Representatives (COR) Distributes information about regional and national issues to the collegiate sections Runs the collegiate regional business meetings at the regional and national conferences

Region Collegiate Newsletter Editor (RCNE) Elected by the collegiate sections in their region Responsible for regional communications via the region blog Fulfills the duties of the RCR when necessary

Region Collegiate Structure Region Governor Region Lt. Governor Collegiate Interest Rep (CIR) Region Collegiate Membership Chair (RCMC) Collegiate Leadership Coaches (CLCs) Region Collegiate Newsletter Editor (RCNE) Region Collegiate Rep(s) (RCRs) RCRs: Recommend you make a picture org chart like this for your Region Collegiate Team to distribute to RCT members and to collegiates in your region.

Section Counselor Every Collegiate Section must have a SWE Counselor. The Collegiate Section ELECTS their SWE Counselor each year. In addition to being a SWE member in good standing, the Counselor shall be considered a non-voting member of the Collegiate Section.

Faculty Advisor Although SWE does not require a Faculty Advisor, it is good policy to have one; many colleges and universities require a Faculty Advisor for each recognized campus group. It is strongly recommended that each Collegiate Section have a Faculty Advisor, who is a member of the faculty, but not necessarily a member of SWE. Assignment of a Faculty Advisor varies with location, so each Collegiate Section must handle this on a local level.

Other Collegiate Support Awards Committee Bylaws Committee Collegiate Leadership Coaching Committee Headquarters Membership Committee New Collegiate Section Coordinator Scholarship committee RCR and RCNE Coordinator

National SWE Programming

National SWE Awards for Individuals Achievement Award Upward Mobility Award Resnik Challenger Medal Rodney D. Chipp Memorial Award Distinguished Engineering Educator Award Distinguished New Engineer Award Fellow Grade Award Distinguished Service Award Entrepreneur Award Work Life Balance Award Emerging Leader Award Collegiate Member Award: Freshman/Sophomore, Junior/Senior, Graduate Outstanding Faculty Advisor Award Outstanding Counselor Award These awards are all presented at the Friday night achievement awards banquet held each year at National Conference.

SWE Region & Section Awards Region Programming Excellence (IBM) Region Membership Award Region Newsletter Award? Section Communications Awards: –Newsletter, Website, Public Relations Program Section Membership Awards: –Collegiate Upgrade, Membership Retention, Membership Recruitment Section Multicultural Awards: –Motorola Foundation Multicultural Award (Professionals & MALs); Boeing Company Multicultural Award (Collegiate) Section Outreach Awards: –Event/Series Program, Girl Scout, Corning Incentive Grant Section Professional Development Awards: –Program, Event, Series, Media These awards are presented at Celebrate SWE! on Saturday night of National Conference.

SWE Collegiate Awards & Competitions Outstanding Collegiate Section Awards (9) Outstanding New Collegiate Section Award Technical Poster Competition Team Tech Competition (Boeing) SME Bowl (Exxon Mobile Corporation) These awards are presented at Celebrate SWE! on Saturday night of National Conference.

OCS/ONCS Competition Nine OCS awards given annually First, Second and Third for large sections –100 members or more First, Second, and Third for medium sections – members First, Second, and Third for small sections –35 or fewer members One ONCS award given annually Certificates of Merit awarded from entries

SWE Scholarship Program First Scholarship awarded in 1958 for $ scholarships awarded in FY 2007 –Total Value of over $400,000! Endowed and corporate-sponsored scholarships, and scholarship trust funds Application information will be available in December Several sections and regions also provide scholarships

National Conference Technical Poster Competition Team Tech Competition SME Bowl Competition winners, OCS winners, scholarship winners announced at the Celebrate SWE! Ceremony Career Fair Technical, Cultural & Sightseeing Tours Outstanding Networking Opportunities Collegiate Regional Meetings COR Annual Meeting Collegiate Workshops See your SWE Friends! FUN FUN FUN! This Year’s National Conference: Baltimore, MD November 6-8, 2008

Section Information

Maintaining Your Charter Bylaws requirements –At least 10 members in good standing –At least 51% of your membership should be women majoring in engineering or engineering technology –Must have a SWE counselor Annual reports –Section President must submit an Annual Report –Section Treasurer must submit a Financial Report –One copy of each due June 30 to HQ

What Should Sections Be Receiving? Membership package – August Rebate check (20% of dues) – September & February Scholarship applications and info – December Membership renewal forms – March Paid/unpaid membership list – Monthly Region blog updated ~ monthly SWE Magazine – Bi-monthly Many of these resources are now only found via the SWE website (not sent hard copies)

Deadlines December –Distinguished Engineering Educator Award nominations due Dec 5 –Drop date for unpaid members: Dec 1 January –Team Tech proposals due January 15 February –Scholarship Applications due Feb 1 –Team Tech Progress reports due Feb 15 Check the SWE website frequently, as these dates may change.

Deadlines (Cont.) March –Collegiate Member awards due March 31 April –Team Tech Final Report due April 15 May –Freshman / Re-entry Scholarships due May 15 –OCS/ONCS entries due May 31 –Technical Posters due May 31 June –Team Tech entries due June 1 –Annual and Financial reports due June 30

Collegiate Bylaws Template Collegiate template was released in FY07. What is the purpose of this template? –Allow national bylaw changes in 2003 to be reflected on the section level –Proper parliamentary language –Consistency throughout the Society –Distinguish between procedures and governing rules –Embody new SWE organizational structure Contact the bylaws committee with questions

Get Connected SWE Websites of interest SWE National Site: – SWE Communities: – Collegiate Site – hp?option=com_content&task=view&id=232http://societyofwomenengineers.swe.org/index.p hp?option=com_content&task=view&id=232