Author Instructions How to upload Abstracts and Sessions to the Paper Management System

Paper Management System Website If you have ever used Mira you have an account. You do not need a new account every year. If you are a new user select New User at the top of screen to create an account. If you do not remember you password use the forgot my password button or e- mail Debbie Smith at for Use this if you forgot your password

Author Page Authors have 3 choices; 1)Submit a New Individual Abstract 2) Create a New Full Session Proposal 3) Submit Abstract to an Existing Session Proposal It is very important that you make the correct selection. See next slide for definitions.

Definitions New Individual Abstract – document that describes an individuals presentation. You are not working with a group to organize a full 90 minute program. You submit your abstract to a topic and subtopic. New Full Session Proposal – A session is a 90 minute program. Traditional Session require 2 steps. Traditional Session has a moderator and about 4 papers presented. A panel session has a moderator and presenters but no papers and may be more interactive. Submit Abstract to an Existing Session Proposal - If you have been contacted by someone organizing a Full Session and you have been told what the name of the Session is then you would select this option. Your document describes what you will discuss during your part of the full session. If you have not been contacted then you do not select this option. You select New Individual Abstract.

Topics Topics and Subtopics appear in a drop down menu when you make your submission. Note: Invited LPC, Invited NTPC, or Invited TAD is ONLY for people who have been contacted by one of these groups. If you have not been asked to upload your submission to one of these Please do not use it. Your submission will not be considered for the conference if uploaded to this topic when you were not invited.

Submit a New Individual Abstract Submit a New Individual Abstract – select this if your abstract is not connected to an organized session. It is a single submission that the NTPC will review and, if accepted, will be grouped with other submissions to create a session for the conference. Make your selection then hit Go.

Submit a New Individual Abstract Individual Paper/Abstract Proposal: Include the following information in your proposal Abstract Title – In the paper management system as you are uploading an abstract you come to a tab called ABSTRACT and are asked to type in your abstract title. Please enter it the way you want it to appear on your submitted document. The paper management system takes what you entered and adds it to your abstract document. All Authors and Presenter (Name, Credentials –e.g. P.E., Ph.D., Company, working )(This information is entered in the paper management system under the author tab and then added to the document you upload. Note: All correspondence to authors is done via . Please make sure you enter working addresses in the paper management system when you upload your abstract under the author tab.) Please tell us what Topic/subtopic abstract submitted under in paper management system. Is this abstract connected to an organized session? If yes, please provide full session title and Session number. Short Description of what will be discussed during the presentation (about words), should include the following: –Is this topic of regional, national or international interest? –Who is the target audience? Please be specific in your abstract, for example is the target audience: –university faculty? If so what discipline? –design professionals? - If yes, what specialty? –code developers? If so what type? –construction management professionals? If so what type of construction? –Other? – If so who? What discipline and what level of employment? What will the audience take away from your presentation? Try to list 3-5 specific items. –Explain how the audience will be able to use what they learn? –How will this help the audience in their job? Is this research that other faculty could use to expand their research or teaching? Does this provide a practical solution to a problem that could simplify or make a designer’s job more efficient? Will it improve the accuracy of a design, or provide new information to assist in a design problem? List all other benefits.

Create a New Full Session Proposal Select this if you are organizing a full 90 minute program What to Include in the Session Proposal: Session Title Moderator (Name, Credentials - e.g. – P.E., Ph.D., Company and working address) If NTPC has any questions about the session who should they contact; name, and phone number Topic submitted to in paper management system. Is this sponsored by a committee? List committee name Is this a panel session with no papers just presenters? Is this a traditional session with abstracts/papers and traditional presentations? Short Description of what will be discussed during the 90 minute Program (about words) should include the following: –Is this topic of regional, national or international interest? –Who is the target audience? Please be specific in your abstract, for example is the target audience: –university faculty? If so what discipline? –design professionals? - If yes, what specialty? –code developers? If so what type? –construction management professionals? If so what type of construction? –Other? – If so who? What discipline and what level of employment? What will the audience take away from your presentation? Try to list 3-5 specific items. –Explain how the audience will be able to use what they learn? –How will this help the audience in their job? Is this research that other faculty could use to expand their research or teaching? Does this provide a practical solution to a problem that could simplify or make a designer’s job more efficient? Will it improve the accuracy of a design, or provide new information to assist in a design problem? List all other benefits. List the Titles of the Abstracts or presentations that will be connected to this session, including authors and presenting speaker with contact information. Note – no more than 5 abstracts will be approved for a 90 minute program and NTPC may add or delete abstract from your organized session if better single abstracts are submitted. Is this session organized by another organization? Please identify organization Special Note Regarding Session Proposals: Make sure you understand the 2 step process for session proposals. Read Author Guide – How to Upload a Session proposal or Abstract on website.

Create a New Full Session Proposal Step 1: Log in to paper management system and on author home page select Create a New Full Session Proposal. Upload the session document. Step 2: Submit Abstract to an Existing Session Proposal : After submitting the session proposal (Step 1) an abstract for each individual paper MUST be submitted by each individual author as follows: Notify the individual paper authors that they need to submit their abstracts to your session. The author must know the correct session title in order to select it from a drop down menu Author logs into the paper management system and select Submit Abstract to an Existing Session Proposal Abstract should include the same as an individual abstract. See previous slide. If the author does not select Submit Abstract to an Existing Session Proposal and select the correct session from the drop down menu we will not know it was uploaded incorrectly and it may be evaluated as a single abstract or part of an incorrect session. This is not easy to correct if upload wrong. If you need additional information please Contact Debbie Smith or before you get started.

Session Proposal Note: The NTPC will review the session as a whole as well as the individual abstracts connected to the session. The NTPC will try to work with the session proposer if it feels that changes are warranted. NTPC sometimes will not accept all the abstracts submitted to a session or may add additional abstracts. NTPC will not approve more than 5 abstracts with a session. NTPC will try to have as many different presenters approved as possible. If the same person submits multiple proposal they will not all be approved.

When you select Submit a New Individual Abstract First Tab- Authors Page On this page you enter all the author information. Note – what ever is on this page is what is included in the printed material. You can modify this before the paper goes for review or when you upload your final paper. The people entered are the only people who will receive communication from mirasmart.com.

Abstract On the abstract page you enter the title of the abstract and upload the file. However you enter the title is how it will display later. PDF’s are not an allowable file type. Use Word. Note: The login and password used to upload this submission is what is used for everything including the upload of the final paper. This can not be changed. This is also who will receive communication about the submission.

Abstract Details Page On this page you select the Topic, Subtopic and Presentation Preference. Make sure you hit save and continue.

Copyright and Permissions If you submit a final paper for publication in the Conference Proceedings, please note: The proceedings will be copyrighted and published by ASCE. It is the author’s responsibility to obtain the necessary permissions or approvals from employers, project owners, or clients prior to submission of the final paper for publication. Material included in your submission from previously published sources, including the internet, may require permission from the copyright holder of that publication or Web Site. It is the authors responsibility to obtain the permission for reuse of this materials and include the appropriate credit information in the paper.

Copyright Read the Copyright information and select the appropriate response.

Permissions Read the permissions information and select the appropriate response.

Proof Read On this page you view your abstract.

Submit your abstract Read the options and select the appropriate one. If you do not hit accept my abstract the process is not done.

Successful Submission Make sure you have a successful submission. If not go back and see what was not completed. If you have questions feel free to contact Debbie Smith

How to Submit a Session Proposal Session Proposal: A session proposal has two steps. 1) Upload the Session Proposal - select Create a New Full Session Proposal 2) Upload the abstracts connected to the session – select Submit an Abstract to an existing session proposal. (usually done by each abstract author)

Upload a Session Create a New Full Session Proposal Select create a new full session proposal and then hit Go.

Session Proposal Screen On this screen you select the topic the session should fall under and then enter the session Title. Upload the document. Select Save. It is important that you provide the authors who will upload the abstracts connected to the session with the correct title and number because they will need to select it from a drop down menu when they upload the abstract.

Upload Abstracts to a Session Once the session is uploaded you need to contact your authors of the abstracts and provide them with the correct Title and number of the Session. When the author logs in make sure they select Submit an Abstract to an existing session proposal

How to upload an abstract connected to a session. Select Submit an Abstract to an existing session proposal and hit Go.

Author Information On this page you enter all the author information. Note – what ever is on this page is what is included in the printed material. You can modify this before the paper goes for review or when you upload your final paper.

Upload an Abstract to a Session Proposal On the abstract page you enter the title of the abstract and upload the file. PDF’s are not an allowable file type. Use Word.

Upload an Abstract to a Session Proposal On this page you click on the arrow for Session proposals and select the session your abstract is suppose to be connected to. If you do not know you need to find out before you continue. You may not connect your abstract to a session if you were not invited to. This may cause your abstract to be rejected. If you have not been asked to be part of a session you should upload to Submit a new individual abstract not this. Remember to hit save and continue with my abstract.

Copyright Read the Copyright information and select the appropriate response. No forms need to be faxed only use what comes up on the screen.

Permissions Read the permissions information and select the appropriate response. No forms should be faxed only use what comes up on screen.

Proofread On this page you view your abstract

Submit your abstract Read the options and select the appropriate one. If you do not hit Accept my abstract the process is not done.

Successful Submission Make sure you have a successful submission. If not go back and see what was not completed. If you have questions feel free to contact Debbie Smith

Remember The login and password used to upload the abstract is what has to be used for the final paper. This can not be changed. Attendance and Registration for the Conference are mandatory. Abstract Documents only – get converted to plain text so bullets and other special formatting will not show up. Abstract Documents only – do not include title or authors on the document you upload because it gets pulled from system during conversion. NOTE Final Papers you must have it correct in the system but also correct on the final paper document that you upload. Please contact Debbie Smith, or if you have any Check key dates on website.