AIAA NFFP TC Update and TAC Proposal on JPC / Conference Consolidation Presented to the NFFP TC Marriott Marquis San Diego, CA Bryan Palaszewski NASA Glenn Research Center

Introduction Operational issues - Brice Cassenti AIAA NFFP Short Course taught at NASA JSC JPC locations. JPC / conference consolidations. Logo design. Greg Meholic (10 minute summary). Marc Millis (10 minute summary). Chris Taylor (10 minute summary). Jochem Hauser (10 minute summary). Other business. Dinner at 5:00 PM. Adjourn.

Procedure Criteria Award Procedure Judges chosen from –Awards subcommittee –N&FFP TC No judge can have their paper under consideration Chair submits session best paper Judges can add papers Awards Criteria Paper must be: –presented in the scheduled slot –available at JPC Each paper rated according to AIAA guidelines for publications Each paper ranked AIAA Guidelines Best Paper Award

2010 Best Paper Award No papers considered in 2011 –Both 2010 sessions will be added to 2011 sessions Judges –Need judges for the 2012 JPC –Recall judges cannot have a paper under consideration

JPC 2011 Nuclear & Future Flight Sessions

2011 Paper Status Abstracts – Submitted – 16 –Invited – 2 –Panelists - 2 Abstracts Transferred –Out – 0 –In – 0 Abstracts Rejected – 0 Abstracted Accepted – 2 Papers Withdrawn – 1

Chair Responsibilities Remind authors of deadlines Check AIAA web site for session information Make arrangements for a laptop at your session Please turn in Session Sheet –Attendance for room choice –Best paper nominations

AIAA NFFP Short Course Taught in May 2011 Bryan Palaszewski taught the 2 day AIAA NFFP Professional Development Short Course at the NASA Johnson Space Center (JSC) in May students in attendance. The course was well received with very high customer satisfaction. Bryan taught all aspect of the course, including a new section on solar electric propulsion. –Overview of all advanced propulsion concepts –Metallized gelled propulsion –Atomic boron, carbon and hydrogen propulsion (HEDM) –Nuclear thermal propulsion –Solar electric propulsion

AIAA JPC Locations Atlanta, GA San Jose, CA. Contracts being signed, and sponsors either identified or nearly on board. JPC / conference consolidations may affect planning.

Update from the New Event Model Tiger Team AIAA TAC Exec Telecon July 13, 2011

13 Discussion Outline Transition Plan and Timeline Resulting Proposed Baseline Conferences Proposed Conference Mapping for Transition Securing Committee Buy-In and Support Phase-In Plan / Communication Strategy JPC Transition Example Test Case Closing Points and Open Action Items

14 Transition Plan and Timeline Transition annual conferences fully into proposed baseline conferences by 2013 Transition less frequent conferences into proposed baseline conferences by 2014  Remaining Specialty Conferences  International – Conferences currently held outside the U.S. at every other meeting, or less, frequency will continue, with their U.S. meetings folded into the new event model (ex. Space Planes, ICES, Aeroacoustics).  Vended - Events organized for government organizations, as requested, with AIAA acting as a partner rather than the contractor will continue as makes sense (ex. MDA, FAA) No other AIAA specialty conferences beyond 2013 Move fully into this approach with the change impacting all AIAA committees equally Committees may continue to support as many non-AIAA conferences as they wish, but TCs should be reminded that AIAA will continue to only fund meals for two TC meetings per year, and at least one of these should be held at an AIAA conference Encourage shifting any sessions they are organizing for these conferences to AIAA conference events instead, where it makes sense to do so Workshops and Symposiums Committees may continue to organize workshops or symposiums at non-AIAA conferences within or outside of the U.S., so long as they understand full AIAA support will be unavailable beyond Careful coordination with local organizations will be critical in the success of these meetings

15 Resulting Proposed Baseline Conferences “Aerospace Sciences and Technology” Conference (ASTC) – January Meeting Similar to the conference currently known as ASM Technology core with added R&D outlook and workforce issues ASTC 2013 – January 7-11, 2013, Grapevine, TX* “Aviation 20XX” Conference – Late Spring / Early Summer Meeting Focused on the aviation domain Aviation 2013 – May 13-17, 2013, Boston, MA* “Space 20XX” Conference – Late Summer / Early Fall Meeting Focused on the space domain Space 2013 – July 15-19, 2013, San Jose, CA* Considering leaving this meeting in Southern California due to strong ties to local sponsors (SMC, JPL) and the brand this has created for this conference “Aerospace Defense Forum” (ADF) – Late Fall/ Winter Meeting U.S. Only with Restricted/Classified Sessions  Combines StratTac, Missile Sciences, WSE, and adds in restricted sessions on guidance, propulsion, structures, and other disciplines  Requires further investigation into locations capable of supporting a 500 person conference of this type * Possible conference timing scenarios available through current contract opportunities

Proposed Conference Mapping for Transition 16 * Look closely at the proposed baseline conference and the year for transition for each of the conferences associated with your group, and identify any challenges with meeting this milestone

17 Securing Committee Buy-In and Support Top concerns for small conference organizers will likely include: Loss of “small conference feel” Loss of choice of small conference location Design networking opportunities to preserve the “small conference feel” in 2013 Use a “village within a large metropolitan area” type approach to keep the new attendees from feeling lost or overwhelmed Assign areas within the large conference where the transitioning small conference sessions will all be located – “Neighborhoods / Villages” Locate small conference tracks together and spread coffee break refreshments to the different “neighborhoods” to allow them to still easily network together within the large conference Consider topic receptions and/or industry sponsored receptions focused on current small conference topic areas Address the conference location concern head on with a “seat at the table” Immediately give reps from the joining small conferences a vote in planning for future conference locations Encourage movement of the conference through the different regions of the country to maximize opportunities for proximity to desired locations Adapt the “neighborhoods / villages” approach as merge into the baseline conference tracks Bring together similar subject matter sessions with those sessions already transitioned Transition track planning for baseline conferences away from committee alignment to subject matter alignment with multiple committees working together on tracks for common subjects Track and report progress Track transition metrics from to show progress towards the new model Track baseline conference metrics 2013 – 2015 to reinforce the positive changes occurring as the result of the change Track growth metrics from to show steady continued growth resulting from the new model implementation

18 Phase-In Plan / Communication Strategy Phase One – Planning and Agreement (2011) Plan development and discussion of the coming transition – May – July 2011 TAC leadership review and approval - August 2011 Directors open discussions with their TCs via telecon to encourage early support – Aug – Dec 2011 Final AIAA executive leadership level approval – no later than December 2011 Phase Two – Roll Out, Training, and Baseline Conference Planning (2012) Roll out and train committee Chairs at the January 2012 workshop Deploy Directors and their Deputies to as many committee meetings as possible to discuss the changes face-to-face with the membership, answer questions, and address concerns Plan to shift the locations for all annual conferences to the 2013 Baseline Conferences during all conference planning meetings Plan to shift the locations for all conferences meeting less frequently to the 2013 or 2014 Baseline Conferences during all conference planning meetings Phase Three – Implement Baseline Conferences and Begin Conference Consolidation (2013) Implement phase two plans to shift all annual conferences to 2013 locations selected for the Baseline Conferences Begin to implement phase two plans to shift all less frequent conferences to the Baseline Conferences Phase Four – Complete Conference Consolidation (2014) Complete final transitions with all conferences consolidated into the Baseline Conferences, except for the allowed for specialty conferences

JPC Transition Example Test Case

JPC 2011 Topic Areas Advanced Propulsion Concepts for Future Flight Air Breathing Propulsion Integration Electric Propulsion Emerging Commercial Propulsion Energetic Components & Systems Gas Turbine Engines Ground Test History Hybrid Rockets Hypersonic & High Speed Air- Breathing Propulsion Sessions In-Space Propulsion Technologies Liquid Propulsion Nuclear & Future Flight Propulsion Propellants & Combustion Propulsion Education Public Policy Solid Rockets Space and Earth to Orbit Vehicle Systems System Concepts and Supporting Propulsion Technologies 20 Blue – Indicates Aviation Focused Areas Red – Indicates Space Focused Areas Green – Indicates both Aviation and Space Focus Purple – Indicates Aerospace Sciences & Technology Focus

JPC 2011 Special Sessions Space and High Speed Systems International Space Executive Panel Commercial Space Panel High Speed Systems Panel Military and Commercial Aircraft Systems Military Engine Industrial Design Base after F-35 Development Panel Propulsion Technology and Integration Challenges Panel Regulatory and Business Pull for Green Propulsion Panel Commercial Aviation and Space Public Policy and Education Federal Test Infrastructure Panel NSTC Panel (National Science and Technology Council) 21

Aerospace Sciences 2011 Topic Areas Aeroacoustics Aerodynamic Measurement Technology Air Breathing Propulsion Systems Integration Aircraft Design Applied Aerodynamics Atmospheric and Space Environments Atmospheric Flight Mechanics Computer Systems Design Engineering Education Energetic Components and Systems Fluid Dynamics Gas Turbine Engines Ground Testing High Speed Airbreathing Propulsion History Homeland Security Intelligent Systems Meshing, Visualization, and Computational Environments Multidisciplinary Design Optimization Plasmadynamics and Lasers Propellants and Combustion Sensor Systems Technology Society and Aerospace Technology Software Systems Space Exploration and Colonization Space Operations and Support Systems Engineering Terrestrial Energy Applications of Aerospace Technology Thermophysics 22

Space 2011 Technical Session Tracks Commercial Space National Security Space Robotic Technology and Space Architecture Space and Earth Science Space Colonization and Space Tethers Space Exploration Space History, Society, and Policy Space Logistics Space Operations Space Resources Space Systems and Sensors Space Systems Engineering and Space Economics Space Transportation and Launch Systems Success Legacy of the Space Shuttle Program 23

“Space 2013” Topic Areas (w/ Added JPC Topics and Special Sessions in Red) Commercial Space  Emerging Commercial Propulsion  Commercial Space Panel National Security Space Robotic Technology and Space Architecture Space Exploration Space History, Society, and Policy  Space Public Policy  Space History  Space Propulsion Education  Space Public Policy and Education Special Session Space Logistics Space Operations  In-Space Propulsion Technologies  Liquid Propulsion  Nuclear & Future Flight Propulsion  Electric Propulsion Space and Earth Science Space Colonization and Space Tethers Space Resources Space Systems and Sensors Space Systems Engineering and Space Economics Space Transportation and Launch Systems  Space and Earth to Orbit Vehicle Systems  Hybrid Rockets  Solid Rockets Space Ground Test  Federal Space Test Infrastructure Panel Hypersonic & High Speed Air-Breathing Propulsion  Space and High Speed Systems International Space Executive Panel  High Speed Systems Panel 24

“Aviation 2013” Topics Transitioned from JPC Advanced Propulsion Concepts for Future Flight  Regulatory and Business Pull for Green Propulsion Panel Air Breathing Propulsion Integration  Propulsion Technology and Integration Challenges Panel Gas Turbine Engines  Military and Commercial Aircraft Systems Special Session  Military Engine Industrial Design Base after F-35 Development Panel Aviation Ground Test  Federal Aviation Test Infrastructure Panel Aviation History Aircraft Engine Propulsion Education Aviation Public Policy  Commercial Aviation Public Policy and Education Special Session 25

“Aerospace Sciences & Technology 2013” Topic Areas (w/ Added JPC Topics and Special Sessions in Purple) Aeroacoustics Aerodynamic Measurement Technology Air Breathing Propulsion Systems Integration Aircraft Design Applied Aerodynamics Atmospheric and Space Environments Atmospheric Flight Mechanics Computer Systems Design Engineering Education Energetic Components and Systems  Energetic Components & Systems Fluid Dynamics Gas Turbine Engines Ground Testing High Speed Airbreathing Propulsion History Homeland Security Intelligent Systems Meshing, Visualization, and Computational Environments Multidisciplinary Design Optimization Plasmadynamics and Lasers Propellants and Combustion  Propellants & Combustion Sensor Systems Technology Society and Aerospace Technology  NSTC Panel (National Science and Tech Council) Software Systems Space Exploration and Colonization Space Operations and Support Systems Engineering  System Concepts and Supporting Prop Technologies Terrestrial Energy Applications of Aerospace Technology Thermophysics 26

27 Closing Points and Open Action Items Closing Points: The time is now for change! - We are in agreement that a fundamental change is critical for the future of our institute events. This is a proposal developed through several discussions between the Tiger Team members We look forward to working with you to refine and improve this proposal into a plan we can all get behind and fully support in implementation Open Action Items: Directors - Perform a transition exercise, similar to the JPC example test case, for each of the conferences within your group to determine how your conferences will transition into the new model Directors – Look at the proposed year for transition on slide number five for each of the conferences within your group, and identify any challenges with meeting this milestone Directors – Consider options for networking events designed to preserve the “small conference feel” as the smaller meetings within your group make the transition Others?

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JPC / Conference Consolidation (1/2) Recently, however, we’ve begun to see a leveling off of and, in some cases, significant declines in attendance at these events. Particularly in industry, many of our professionals can no longer attend 2-3 conferences a year, but must choose the one that is the most relevant. Securing corporate support for all but the largest of our events has become a constant struggle for both staff and our planning committees. All of these factors present us with an opportunity - an opportunity to consider fewer, much larger events that span from the traditional discipline-focused technologies across to the systems-level applications, in aviation, space, and fundamental R&D. A solid foundation to make this a reality exists in our current technology conferences. Bringing the technology components together under broad domains has the potential to create events that are much more valuable than the sum of their parts.

JPC / Conference Consolidation (2/2) Some of this value will come by simply allowing the discipline-focused professionals to mingle in the same meetings with the systems-focused ones. For example, the current model would have a professional working on the next-generation, air-breathing- propulsion concept in the same meeting with someone doing advanced work with rocket propulsion. There may not be much professional overlap. The new model would allow the air-breathing-propulsion professional to be in a meeting with the people working on the design, structure, control, etc. of the aviation systems that are directly related to his or her work. This provides new synergistic opportunities. As of today nothing has been decided. These are some of my initial thoughts from talking with numerous groups across the Institute. The tiger team I chartered in May has met a few times to put some initial ideas together. I have been engaged with the team as they’ve been talking and we are keeping at the forefront the best interests of the entire Institute in mind. I want to be clear that this initiative is not about saving money or forcing a particular community to give up their conference. We are looking to do what is best for the future of our association. Change is never easy, and radical change can be downright painful. With that in mind I’m hopeful that all of us will refrain from conjecture around this topic when talking with our various TCs and PCs. I know that not everyone will agree with this potential direction but hopefully we can all be supportive and respectful of each other (both members and staff) as we continue to study the possibilities. I am committed to communicating with all of you and anyone who would like to listen as much as possible. Please do not hesitate to contact me Tom Duerr or Peter Montgomery if you have any questions about any of this or would like to offer your assistance as we move Regards, Basil Hassan

JPC / Conference Consolidation: Conclusion Unanimous polling of the AIAA Propulsion and Energy Group, July 31, 2011: –Maintain the JPC as a major conference. –Don’t mess it up!

Nuclear and Future Flight Propulsion: Logo Suggestion (please make alternative suggestions)

NFFP TC Suggestions / Reporting Greg Meholic. –Nuclear JPC happenings. Marc Millis. –Tau Zero Foundation, etc. Chris Taylor. –Nuclear propulsion educational video, education via video, etc. Jochem Hauser. –Gravity modification update.

Other Business Dinner at 5:00 PM. Adjourn. Have a marvelous conference.