IV-E Eligibility PAW-TAW November 2009

IV-E Automation Background Federal SACWIS review determined that eWiSACWIS was not fully automated with IV-E Eligibility. Federal SACWIS review determined that eWiSACWIS was not fully automated with IV-E Eligibility. Workers used to select radio buttons for eligibility criteria. Then, based upon the answers to the questions, the system determined the IV- E status. Workers used to select radio buttons for eligibility criteria. Then, based upon the answers to the questions, the system determined the IV- E status. IV-E automation now looks to areas in the system for supporting documentation for the questions. IV-E automation now looks to areas in the system for supporting documentation for the questions.

Other Changes Counties no longer have to manually refer IV-E cases to the Eligibility Unit. Counties no longer have to manually refer IV-E cases to the Eligibility Unit. Counties used to select “Refer to SEU Regional Manager” on the Eligibility page. Counties used to select “Refer to SEU Regional Manager” on the Eligibility page. When an initial out of home placement (the removal OHP that starts an episode) is approved in eWiSACWIS, the system automatically sends the IV-E referral to the Eligibility Unit. When an initial out of home placement (the removal OHP that starts an episode) is approved in eWiSACWIS, the system automatically sends the IV-E referral to the Eligibility Unit.

Other Changes Continued When creating an Out of Home Placement, the system now requires at least one parent or guardian to be documented for the child. When creating an Out of Home Placement, the system now requires at least one parent or guardian to be documented for the child. Also assists in child support referrals sent to KIDS. Also assists in child support referrals sent to KIDS. The child’s parent (s) and guardian (s) can be documented on the Parent Info tab of the child’s Person Management record. The child’s parent (s) and guardian (s) can be documented on the Parent Info tab of the child’s Person Management record.

Child’s Person Management

Other Changes Continued The Removal Information tab on the Eligibility page hosts information about those in the removal home. The Removal Information tab on the Eligibility page hosts information about those in the removal home. This identifies who was in the home of the child when the child was removed. This identifies who was in the home of the child when the child was removed. Either complete the AFDC Household Information section OR the CFS-2123T. Either complete the AFDC Household Information section OR the CFS-2123T.

Removal Information Tab

Workers should document the highlighted information in the AFDC Household Information section. Those originally identified are from the Maintain Case page. You can add additional participants by clicking the Search hyperlink. You can remove participants by clicking the Delete hyperlink.

CFS-2123T Accessed via the Options drop- down.

CFS-2123T

Other Info Needed for IV-E Assets and Income Assets and Income Provider Background Checks Provider Background Checks

Assets and Income Accessed from 3 avenues Accessed from 3 avenues Desktop – under Assets and Income icon Desktop – under Assets and Income icon Person Management – Options drop-down Person Management – Options drop-down Utilities Menu Utilities Menu Utilities > Maintain Assets and Income Utilities > Maintain Assets and Income Does not require an assignment to the case Does not require an assignment to the case Can be documented for closed cases Can be documented for closed cases

Assets and Income

Background Checks For IV-E purposes, the following need to be documented: For IV-E purposes, the following need to be documented: DOJ DOJ IBIS (Caregiver letter) IBIS (Caregiver letter) Adam Walsh/FBI Adam Walsh/FBI Accessed from 2 avenues Accessed from 2 avenues Person Management – Additional tab Person Management – Additional tab Utilities Menu Utilities Menu Utilities > Background Check Search Utilities > Background Check Search Does not require an assignment to the provider Does not require an assignment to the provider Can be documented for closed provider records Can be documented for closed provider records

Background Checks