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Safety Regulation System (SRS) Mine Safety Information Session

What will be covered in this session What are we going to cover today? Overview of SRS (current and future functionality) Registration and access Quarterly user access reviews Notifications – notifiable incidents, injuries, monthly status reporting Communications and task management – including related communications Compliance requirements for Levy reporting Publications searching Approvals – Project Management Plan & Radiation Management Plan Online help 3

Monthly status Radiation Management Plan (Exploration) Injuries Contaminate sampling Mines Safety and Inspection Levy Project Management Plan Notifiable Incidents Company site noise information Audits Certificates issued Notices Investigations Current functionality Under development Future functionality 4 SHReps election notifications Registered officers and samplers Site Visit Records

Registration Two ways to register for SRS 1.Online at – you may request access to any of our systems including SRSwww.dmp.wa.gov.au 2.Via an industry company administrator – Administrators can view current roles for their company/site, register new users and manage user roles 5

Registration via DMP website Go to 6 Click on ‘Register an Account’

Register and manage users by company administrator 7 Select Administration and “Register Company User” Enter persons details and click “Register” Add security roles You can only add representative and admin roles for security roles you are admin for You can only have a maximum of three admins per role Use same process to “Manage Company Users”.

Managing roles 8

User access review Undertake regular ‘security housekeeping’ to ensure only appropriate users have access to company information An Alert is sent to company administrators every three months Complete review within one week (five business days) Only one Administrator need carry out the review Reminder will be sent if review not done 9

How to complete a user access review 10

How to complete a user access review (continued) 11

SRS – Home screen 12

Notifications – Summary screen 13

Lodging a Notification 14 Save, Save and Close, Delete, Open in review tab and spell check buttons along the top. Wizard steps indicate complete or incomplete steps.

Notifications – Monthly status report Submit notifications within 15 days after end of calendar month being reported –Mines Safety and Inspection Regulations 1995, r –Mines Safety and Inspection Levy Regulations 2010, r. 32 Details employment statistics – such as number of employees, employee hours, employee status and contractors Information used to: –determine industry performance data for injuries (alternative duties, lost time and number of employees onsite) –analyse performance trends –calculate mines safety levy To start a monthly status report select area and report from notifications sub-system. 15

Monthly status – Step 1: Reporting details 16

Monthly status – Step 2: Employment status 17

Monthly status – Step 3: Carry over injuries 18

Monthly status – Step 4: Levy hours 19

Levy changes 1 July 2014 r. 3 definition of worker has been changed Worker means an individual who for remuneration carries out work at a mine in the course of mining operations (whether under a contract of employment, a contract for services or other arrangements). r. 31(2) has been replaced The principal employer at a mine must keep records that enable the total number of hours worked at the mine by workers in each month be verified. 20

Monthly status – Step 5: Other information 21

Monthly status – Step 6: Review 22

Monthly status – Step 6: Review (additional information) Symbols shown against each wizard step indicates whether information entered is sufficient and correct. If there are no errors proceed to the next step and click submit. 23

Notifications – Injury Mining injury notification should be submitted as required under s.76 and r. 3.41: –Injuries to be reported where the accident results in a disabling injury [lost time(L), alternative/restrictive/light duties (A)] –Notification should be completed by the end of accident month and submitted within two weeks of following month –Where injury occurs at end of month, and initial start date for work status is in following month, notification to be submitted at the end of this month Details of type of injury and its effect on work status Information is used to: –determine industry performance data for injuries –analyse accident trends and alert industry 24

Injury notification – Reporting details 25

Notifications – Notifiable incident Occurrence form acts as immediate notification for reporting accidents and incidents s.76, 78 and 79 r Vital information on the type of incident Information used to: –determine industry performance data for injuries –assist in investigations –analyse incident trends and alert industry 26

Notifications – Notifiable incident Created in the same way as Monthly Status and Injury Notifications 27

Notifications – Lodge notifiable incident Each incident type is defined by regulations Type 14 – potentially serious occurrences is where there is no injury or harm and occurrence is not defined by any of the other types 28

Notifications – Status and search 29

Notifications – Search 30

Related communications and tasks Related communications and task management system allows communication between Department and industry via SRS Easy tracking of queries and information with prompt response Eliminates need to send to specific individual in Department who may not be immediately available Once a communication is sent, it is added to ‘Related Communication’ section of notification Communications may be viewed from: –Outlook –‘Home – Alert or Tasks’ screen within SRS –‘Related Communication’ section of notification 31

Related communication 32

Responding to communication If you have initiated query communication you will need to mark task as complete once you are satisfied with response 33

Alerts, tasks and drafts Top five alerts, ‘to-do’ tasks (most recent) and drafts displayed towards the top of home page To view more alerts, tasks or drafts click on ‘View all’ in relevant tab 34

Task summary 35.

Approvals – Project Management Plan (PMP) A Principal employer or manager must not commence mining operations at a mine until approval of State Mining Engineer has been procured in writing (s. 42(3)) Approval request is completed online and submitted to District Inspector where project is located PMPs are required for: –New Operation –Major Expansion / Change to Existing Operation PMP provides information on the actual project (e.g. name of company and site, geology, facilities, project overview) 36

Approvals – Project Management Plan (PMP) (continued) A PMP cannot be amended once approved. Any changes need to be completed via a new submission (original can be copied to facilitate submission). 37

Approvals – PMP new submission 38

Approvals – PMP new submission (continued) 39

Approvals – Radiation Management Plan (RMP) 40 Application for New Operation Major Expansion / Change to Existing Operation Renewal

Approvals – RMP new submission 41

SRS online help 42

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