From SLP to JUPAS OEA and SRR – some key points to note for school leaders Stephen YIP Chief Curriculum Development Officer, CDI, EDB 25 June 2011

JUPAS new arrangement (NAS cohort) Briefings in mid-June by JUPAS (Relevant presentations are available from JUPAS school accounts) School Reference Report (SRR) –Personal and General Abilities –Academic Performance (in Percentiles and overall ratings) –Supplementary Information (only for exceptional circumstances) Other Experiences and Achievements in Competitions / Activities (OEA) –At most 20 OEA items –Additional information (300 words in either English or Chinese)

Key dates Online application25 Oct 2011 – 9 Jan 2012 Submission of School Reference Report (SRR) 25 Oct 2011 – 28 Feb 2012 Submission of OEA information 25 Oct 2011 – 3 Feb 2012 Submission of full SLP 25 Oct 2011 – 31 Mar 2012 Reference: JUPAS official web

Options to submit students’ OEA information To be uploaded by school To be uploaded by students Option 1 Part I: School Activities Part II: Non-school Activities Additional Information N/A Option 2 Part I: School Activities Part II: Non-school Activities Additional Information Option 3 Part I: School Activities Additional Information Part II: Non-school Activities Option 4 Part I: School Activities Part II: Non-school Activities Additional Information Option 5 N/A Part I: School Activities Part II: Non-school Activities Additional Information 盡量 upload by batch

Action Planning Management: Any overall planning of OLE and SLP to cater for JUPAS arrangement? Who will lead? Who should be involved? In particular, what are the roles of class teachers and students? Educational: What is the educational meaning for students? Technical: What kinds of technical tools will be used for such submission?... 8 questions to ask…

1.Who will lead? Who will involve? How can we get there? Possible strategy: 1 management staff oversee the whole process (e.g. VP); reshuffling manpower as appropriate 2 ‘maps’ – “System map” & “Road map” towards submission 3 strands of ‘new’ data – I. OEA activity data; II. Write-up of Additional Info; III. SRR info 4 key players: Career teachers, Class teachers, IT experts, OLE co-ordinators – training and briefing Management perspective

2a.Are the class teachers and students know about the JUPAS arrangement, with selected submission option? Possible strategy: arrange suitable seminars to students under the assistance of Career teachers / SLP coordinator (Management and Educational)

2b. Are the class teachers and students well-versed about the tools to be used in the preparation process? Possible strategy: Arrange workshops for class teachers and students under the assistance of IT teachers / SLP coordinator (Technical)

3.How was the progress of SLP depository in S.4 and S.5? Possible Strategy: Check the development of individual SLPs early before starting the selection & submission process(Educational and Technical)

4.Will students be supported in selecting their OEA items? Possible Strategy: Select JUPAS OEA under the assistance of Career & Class teachers and IT teachers (Educational and Technical)

5. Are students supported in the write up of Additional Information(300 words)? Possible Strategy: Making reference to the SLP’s self-account under the assistance of Career teachers, Language teachers and Class teachers (Educational)

6. Do all teachers have a common consensus in the generation of percentiles and overall ratings? Possible Strategy: Set up Ad Hoc Committee comprising of panel heads of KLAs and led by VP of Academic Affairs to arrive at common consensus (Management)

How to provide the academic performance in percentile and overall rating for reference by universities? Schools will have full discretion to determine results that would best reflect their students ’ academic performance at school when completing the Senior Secondary years. There is support from WebSAMS. Course providers of Applied Learning courses will provide data of student learning progress to EDB in May and December for S5 and S6 study respectively, and schools will receive students ’ learning progress reports from EDB in June and January respectively.

7.Have you conveyed the information to parents? Possible Strategy: Mobilise PTAs to convey relevant (preferably holistic) message to parents (Management)

8. Do you have any alternative plans? Direct entry via JUPAS excel template by batch or by students… Use of clerical support in the verification of students’ information Testing on JUPAS online interface (via providers) Possible Strategy: Ensure common consensus among relevant personnel and exercise the alternative plans accordingly (Management)

Schedules of service providers WebSAMSeclassmyIT-School Link test with JUPAS 27/6 – 15/7 20/6-15/7 Aug: fine- tuning Rollout support AugustAug/SeptSept/Oct Training Aug – mid- Sept On requestEnd Oct/Nov

Suggestions for schools using self-developed tools Enhance the self-developed tools based on JUPAS file structure; or Import data into WebSAMS and make use the sub-module “ JUPAS Application ” under SLP module

Support JUPAS* (general and technical): WebSAMS: or respective School Liaison Officer [WebSAMS Forum: eClass: MyIT-school: * some general enquiries may be directed to EDB and HKACMGM as required

Support from EDB ‘Preparing Students for Successful Transition workshop’ from March to July 2011 by HKACMGM Tentative school plans on SLP/ JUPAS submission - website: ( WebSAMS workshops from Aug to Sept 2011 Technical enquiry on WebSAMS SLP Module - respective liaison officer from EDB’s SIM section

Does it worth to prepare the SLP and JUPAS OEA? SLP: This serves as a reference for planning their future studies and formulating their career aspirations. It is a reflective tool to review their own personal development and is a good presentation tool for students to present themselves in the process. This is an essential educational process to address students’ whole-person development needs. JUPAS OEA: Applying for JUPAS and preparing the OEA information will be a good learning experience for students to tell their stories and demonstration their development to specific audience. According to the joint statement of HUCOM in 2008, universities recognized SLP information as reference of great value in the admission process to have a fuller picture of applicants in terms of their whole person development. The above information/ documents may be of use for other audience e.g. post-secondary institutions, employers

Background: Building on existing school-based SLP Existing Strength- School-based SLP As depository – students’ records of development As reflective tool – review own personal development As presentation – students learn how to present themselves HUCOM/ JUPAS/ Universities Make good use of SLP information to better understand their applicants under NAS OEA, SRR Post-secondary Employers Overseas ed. Celebrating Whole Person Development