Information Session for Applicants for Promotion to Professor Fall 2011 Faculty of Arts & Science – June 2011

Agenda Introduction of Faculty Affairs’ team members Overview of the Promotion to Professor Process -Different criteria -Documents to be submitted -Dossier – submission procedures -Process following submission Advice to Candidates Question period 2

Different Criteria for Promotion (14.05) Research that is superior over a sustained period of time {14.05 c)} –Normally complete 6 years as Associate Professor –Teaching must be of good quality Teaching that is superior over a sustained period of time {14.05 d)} –Must complete 6 years as Associate Professor –Research must be of good quality Combination of teaching, research and service {14.05 e)} –Must complete 19 years as Assistant and Associate Professor –This option will disappear in

Applications vs Nominations {14.05 f)} May apply for promotion or be nominated If nominated, a refusal shall not appear in the personnel file Members are responsible for preparing the dossier even if nominated 4

Application Procedures (14.07) Requests or nominations must reach the academic unit head by October 1 Requests shall specify under which category the application is being made Candidates shall include the names of 6 individuals who may act as evaluators (up to 3 shall be chosen by DPC) Evaluators shall not be in a position of conflict of interest Evaluators should normally hold the rank of Professor Evaluators will normally be individuals within the University in case of e) 5

Documents to be Submitted – Promotion to Professor Checklist The following documents must be submitted: Promotion checklist Letter of application Names and contact information of evaluators Curriculum Vitae Research Dossier with a research statement (encouraged) Teaching Dossier with a teaching statement (encouraged) Service Dossier with a service statement (encouraged) For more detailed information, see and

Dossier - Submission procedures Candidate’s Dossier - Submission Procedures 2 ways to submit your dossier: – Paper – Electronic All dossiers, whether submitted in paper or electronic format, must follow the order laid out in the checklist Reviewers will all receive electronic copies of the dossier. Faculty Affairs Office will make all appropriate copies. 7

Submission of paper dossiers Scanned into.pdf format A CD will be sent to you with your electronic file Important rules to follow: –1 continuous document of 8 ½ x 11 pages –All pages must be single sided –No staples or paper clips –Divisions between parts: No dividers made of cardboard or thick paper No separation of sections If you choose to put paper dividers, better to write the section titles on them. Supplementary material Books, articles, monographs, non-print material 8

Submission of electronic dossiers Follow the checklist order (please include checklist with submission) The dossier must be presented in a single.pdf document –Text searchable –No folders –No separate parts for the dossier Supplementary material: books, articles, monographs, non print material – first page only will be scanned 9

Important facts about electronic dossiers Faculty Affairs Office only scans into black & white. If dossiers are submitted close to the deadline, applicant’s responsibility to provide your department with a copy of your submission. Also provide your department with your supplementary material directly if close to the deadline. 10

11 Submission of Dossier to Chair- By October 1, 2011 Review of electronic dossier by evaluators Academic Unit Head and DPC February 1, 2012 Dean & FPTC – March 15, 2012 UCPP – May Board of Governors – May Timeline of Promotion Process

Where to find more information? The Faculty of Arts & Science Website CUFA collective agreement Faculty Affairs – Support staff team members: –Sheila Anderson, Faculty Affairs Administrator –Deborah Shulman, Document Management Coordinator (for questions concerning the scanning process and requirements) –Monica Chiriac, Faculty Affairs Assistant 12

Advice to Candidates Know the relevant articles in your collective agreement (Article 14) Submit an updated CV We encourage you to include Teaching, Research and Service statements in your dossier 13

Question Period 14