Taking Minutes Made Easy A quick and easy guide on how to take minutes at your next meeting.

Slides:

Advertisements

Similar presentations

Agriculture Engineering 1

Advertisements

Parliamentary Procedure: An Overview. History of Parliamentary Procedure Parliamentary Procedure arose from the early days of English Parliamentary Law.

Parliamentary Procedure: Introduction

Basic Parliamentary Procedure What is it? How do you use it?

Introduction to Parliamentary Procedure

1 Robert’s Rules of Order: A Guide To Parliamentary Procedure Schools and families working together to ensure student success.

Roberts Rules Club Presidents Need to Know. Motions Motions are used in Parliamentary Procedure to bring a topic up for discussion. Motions require a.

A Quick Look at Parliamentary Procedure Brian Kelleher, Board of Directors Former Secondary National President Former State President, DE.

So You're Having A Meeting

Robert’s Rules of Order: The First Step to Running effective Meetings

Department of Alabama CONDUCTING A MEETING MAINTAINING ORDER AND FOLLOWING DAV REGULATIONS AND RITUALS.

Agendas and Minutes for Local Government Dan Hill Local Government Specialist UW-Extension Local Government Center Copyright © 2006 by the Board of Regents.

Basic business meeting procedures Identify Basic Meeting Skills.

Robert’s Rules of Order. Training Objectives: To provide insight about the history of Robert’s Rules of Order and parliamentary law. To address the roles.

PTA LOCAL UNIT SECRETARY DUTIES

Secretary “The Write Stuff”. The PTA Secretary The secretary is responsible for keeping accurate records of all proceedings of the PTA.

1 The Secretary Ready, Set Action!– It’s All About the ACTION!

EFFECTIVE MEETINGS PHILIP MANTLER BCAHA Conference April 24, 2012.

Practical Parliamentary Procedure. Parliamentary Terms and Definitions All members must be familiar with parliamentary procedure and terminology to participate.

Secretary Noteworthy, Note taking every minute counts

What is Parliamentary Procedure? Kevin Hicks Red Mountain FFA.

Giving Good Meeting: Robert’s Rules and Efficient Meetings.

Role of Parliamentary Procedure Main Objectives of Parliamentary Procedure Focus on one item at a time – helps prevent confusion.

Planning and Participating

Running an Effective Meeting Eric Stager, CIH, CSP Brett Carruthers, CSP.

Robert’s Rules of Order. Why Do we need it? It’s More Than Just Motions.

1 Robert’s Rules of Order: A Basic Presentation Alas Con Futuro.

JEOPARDY Parliamentary Procedure Madison Anderson Animal Science 1 - Fall 2014.

Organizing your FFA meetings Using What is Parliamentary Procedure? Parliamentary procedure is a systematic way of organizing meetings. Parliamentary.

Conducting a Business Meeting Objective: Analyze the role of Robert’s Rules of Order in conducting a business meeting.

Introduction to Parliamentary Procedure. What is it? Parliamentary Procedure is the correct rules for conducting or running a successful meeting Began.

Parliamentary Procedure: Introduction Lesson One.

Secretary’s Workshop Standard Duties. Usually, the secretary position is the training ground for a future leadership position The standard duties of a.

Secretary1 PTA Secretary Easiest Job in PTA NOT!!!

Spring Into A Good Meeting How to make and keep your meetings running smoothly Dr. Leonard M. Young Professional Registered Parliamentarian.

Corresponding/Recording.  DEFINITIONS CORRESPONDING SECRETARY.Issues notice of meeting (Call to Meeting).Handles general correspondence of organization.

Parliamentary Procedure Also known as….. “who goes first?”

Business Meetings Created By: Felix Martinez. Parliamentary Procedure 1.Majority rules 2.Minority has the right to express their opinions 3.Justice and.

SMALL ANIMAL Unit A: Leadership Development. CONDUCTING A BUSINESS MEETING Objective 1.03: Use Robert’s Rules of Order to conduct an orderly transaction.

© 2011 Cengage Learning. All Rights Reserved. Appendix Parliamentary Procedure.

Parliamentary Procedure Teamwork. Basic Principles of Parliamentary Procedure 1. The right of the majority to rule 2. The right of the minority to be.

Objective: 2.01 Explain the role of parliamentary procedure in conducting business meetings.

Organizing your FFA meetings Using What is Parliamentary Procedure? Parliamentary procedure is a systematic way of organizing meetings. Parliamentary.

Secretary’s Duties and Responsibilities Standard Duties Federation Secretary Gracie Couch-2010 Phone:

Secretary’s Workshop Standard Duties. Usually, the secretary position is the training ground for a future leadership position The standard duties of a.

Using Basic Parliamentary Procedure. Reference &Disclaimer This presentation is based on Robert’s Rules of Order, newly revised.

QUICK GUIDE TO RONR Getting through your first SRA Meeting using Roberts Rules of Order.

U NIT 1 L EADERSHIP P ARLIAMENTARY P ROCEDURE Health Science Ms. Thieman

Lumberton High Sci Vis I V Business Meeting Skills.

Parliamentary Procedure Have you ever been sitting in class or a meeting etc. and it was mass chaos with lots of people talking at once, others arguing.

CONDUCTING A MORE EFFICIENT MEETING. MODULE OVERVIEW l You will learn effective meeting preparation l You will be able to write INFORMATION-FULL agendas.

Parliamentary Procedure. Objectives of Parliamentary Procedure  Focus on one item at a time. Helps prevent confusion.  Extend courtesy to everyone.

Parliamentary Procedure By: Cory Cannady. History of Parliamentary Procedure Robert’s Rules of Order date back to 1876 when General Henry M. Robert, frustrated.

Objective: Understand parliamentary procedure. Parliamentary procedure is a systematic way of organizing meetings. Parliamentary procedure is governed.

+ SMALL ANIMAL Unit A: Leadership Development. + Conducting a Business Meeting Objective 1.03: Use Robert’s Rules of Order to conduct an orderly transaction.

Calling All Secretaries, Treasurers, and Parliamentarians.

Introduction to Parliamentary Procedure. What is Parli-Pro? Way to effectively run a meeting 3 Major Purposes: ◦ Ensure that majority rules ◦ Protect.

Parliamentary Procedure: Introduction

Parliamentary Procedure: Introduction

MEETINGS & ELECTIONS Saturday, July 22, 2017

Understand parliamentary procedure

Robert’s Rules of Order

A simple way to conduct and participate in meetings. Dean Aakre

Robert’s Rules of Order

PRESENTER: Gary Elling GVPTA Secretary

Manage Meetings.

PRESENTER: Gary Elling GVPTA Secretary

Running a Meaningful Meeting with Roberts Rules of Order

Yikes – I’m the Secretary!

Secretary “The Write Stuff”

Presentation transcript:

Taking Minutes Made Easy A quick and easy guide on how to take minutes at your next meeting

Definitions MINUTES: The written record of what was done at a meeting, not what was said at a meeting TRANSCRIPT: Usually a typed copy of dictated or recorded material NOTES: Condensed or informal record

Standard for Taking Minutes Robert’s Rules of Order Commonly used rules of parliamentary procedure which govern the manner in which meetings are conducted. Since this is the standard by which we run our meetings, it makes sense to use this as the standard by which we take the minutes of these meetings.

Start with a Good Agenda Consider using the agenda as the skeleton to your minutes – filling in the details as the meeting progresses.

What DO the minutes include? The kind of meeting Name of the organization Date and place of the meeting The time the meeting was called to order Names of the presiding officer(s) and secretary (recorder) The number of members present (to determine a quorum)

What DO the minutes include? Points of order and appeals Action items from the previous meeting for follow-up status Action items assigned

What DO the minutes include? Any report given at the meeting (e.g. committee reports) –Record the name of the committee and reporting member –Attach written copy of the report –Do not summarize the report in minutes

What DO the minutes include? Main motions as they were voted –Who made the motion –The contents of the motion –If the motion was seconded –Whether it was discussed –If it was amended & the motion as amended –Vote count –Pass/fail/tabled The time of adjournment

What DON’T the minutes include? Any opinions or interpretation of the recorder/secretary Judgmental phrases such as “heated debate” or “valuable comment” The content of discussion Motions that were withdrawn Name of the person who seconded a motion Flowery language

What DON’T the minutes include? Reports in detail Transcripts of the meeting

References and for more information… The Complete Idiot’s Guide to Robert’s Rules by Nancy Sylvester, PRP, CPP-T from Robert McConnell Productions

This presentation was developed by Beth Mason, NACD Field Representative