Managing Tempus (again) Annemieke Waite Head of European Office University of Bristol

Topics covered:  Available budget  Payment Schedule  Rules & Regulations  Reporting Dates  Claim Forms & how to complete them

Budget Available 1. Staff Costs€111, Travel & Subsistence€160, Equipment€ 48, Printing and Publishing€ 11, Other Costs€ 23, Indirect Costs€ 18, Overall Costs€373, Maximum TEMPUS Grant€354,625.00

Payment Schedule  60% of grant payable in November/December 2004  30% (second instalment) can be requested when 70% of first payment is spent  10% balance payable upon satisfactory completion of Final Report

Travel & Subsistence 194 Mobilities, including:  55 From EU – Croatia  49 From Croatia – EU  80 Within Croatia

Equipment  Personal Computers  Laptops  Printers  LCD Projectors  Software (Dreamweaver)

Printing & Publishing  Questionnaires  Newsletters  Establishment and maintenance of website  Information Leaflets

Other Costs  Language Courses for 20 people  Visa  Exchange losses

Other Activities  2 Staff Surveys  2 Skills Development Courses  EAIE Conference in Krakow (2005)  Site Visits to EU institutions  6 Inter-University network meetings  4 Consortium Meetings  Bologna Information Meetings  Monitoring Visits

Rules and Regulations  5% co-financing  10% flexibility (between budget headings)  Staff Costs may not exceed 30%  Equipment may not exceed 30%  Equipment may now be bought outside EU  VAT exemption on equipment and services  7% Other Costs (= overheads at flat rate)  Receipts, Receipts, Receipts………….

Reporting Dates Report on Implementation (IR1) Summary Report for publication Report on Implementation (IR2) Summary Report for publication Statement on costs incurred Final Report on Implementation (IR3) Summary Report for publication Financial Statement

Travel Costs Only ACTUAL costs may be reimbursed  Plane: APEX or Economy fare  Train: First-class rail fare  Car:Equivalent of First Class rail fare for same distance (one person)  Coach:Cost of renting a coach for group travel Receipts for all travel must be provided

Subsistence Costs DurationInternationalPartner Countrymobility 1 day€ 150€ 80 1 week€1000€ weeks€1600€ weeks€2100€ weeks€2500€1250

Claim Forms TEMPUS FORMS  Convention for Staff Costs  Individual Grantholder Report OUR FORM  Payment Form