Policies and Procedures Related to Student Issues Christine Reed Davis, Dean of Students Larry Gourdine, Assistant Dean of Students July 9, 2015 New Chair/Administrator Orientation

Dean of Students Office Who are we, and what do we do?

Noble Niner

How We Can Help Faculty

FEDERAL POLICIES

Family Educational Rights and Privacy Act (FERPA) - Federal legislation in place since Protects student educational records as private: *Grades/Academic Progress*Financial Aid *Student Accounts*Conduct Records -Information cannot be released without written consent of student unless: *legitimate educational need to know *tax dependency *health and safety issue Federal Policies

Clery Act - Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act - Federal legislation in place since Requires all colleges and universities that participate in federal financial aid programs to keep and disclose information about crime on and near their respective campuses - Annual Campus Security Report published October 1 st - Failure to report crimes can result in hefty fines from the federal government Federal Policies

VAWA SVE Title IX/ Violence Against Women Act (VAWA)/ Campus Sexual Violence Elimination (SaVE) Act - Dean of Students Office (DSO) helps support these efforts related to: *sexual assault *domestic violence *dating violence *stalking - serves intake role providing students with information about resources, accommodations, and options within University processes Federal Policies

UNIVERSITY POLICIES

Code of Student Responsibility - University Policy Applies to every student who has accepted admission - Governs student behavioral conduct inside and outside of classroom - Can be applied to off campus behavior - Overseen by Office of Student Conduct - Behaviors reported via online submission: * incidentreport.uncc.edu * by University Police, faculty, staff, other students - Attorney/Non-Attorney Advocate rights - Records protected by FERPA University Policies

Code of Academic Integrity - University Policy Governs academic coursework - Overseen by Academic Affairs *Bruce Long, Chair of Academic Integrity Board - Record keeping maintained by Dean of Students Office *faculty contact DSO to inquire about priors - Adjudication options: * Settlement Form * Academic Integrity Board University Policies

UNIVERSITY PROCEDURES

Campus Behavioral Intervention Team - “Niner Care Team” - Multi-divisional committee to address behaviors of concern and develop intervention plans *Dean of Students Office *Legal Affairs *Police and Public Safety *Counseling Center *Human Resources *Academic Affairs - Involuntary Protective Withdrawal Policy - Report an incident via incidentreport.uncc.edu or calling DSO or PPS -Website resource: ninercare.uncc.edu University Procedures

Withdrawal for Extenuating Circumstances - WE policy for undergraduates effective Fall Limits a student’s self withdrawal to 16 credit hours during entire academic career - DSO manages current term WE requests: *makes decision for entire course load WE *collects information single course WE requests and refers to academic college via academic petition - Academic colleges manage WE decisions for: *retroactive requests (posted grades or prior term) *withdrawing from some courses but keeping others - Extenuating circumstances: *medical crisis*psychological crisis *personal crisis *military orders University Procedures

Requesting Academic Accommodations - Students may seek assistance from DSO - Students must provide documentation to support request - DSO reviews and verifies documentation - DSO submits a letter to faculty members requesting assistance in providing academic accommodations - Faculty members are the ultimate decision makers regarding whether or not to grant accommodations - Review by DSO is not required! *Faculty have authority to make accommodations without DSO review University Procedures

Requesting Incompletes - Students may seek assistance from DSO - Student must provide documentation to support request - DSO reviews and verifies documentation - DSO submits a letter to faculty members requesting assistance in providing Incomplete grades - Faculty members are the ultimate decision makers regarding whether or not to grant Incompletes - Review by DSO is not required! *Faculty have authority to grant Incompletes without DSO University Procedures

Helpful University Sites: (submit online report) Web Resources

Contact Us! 217 King Bldg dso.uncc.edu