International Bureau of the BMBF - Creating international research and education networks 1 Jörn Sonnenburg/ Martine Bonin Brussels 24 September 2009 ERA.Net RUS Input statement on Pilot Joint Call

International Bureau of the BMBF - Creating international research and education networks 2 Outline  Overview over Work Packages and timeline  Main principles of the Pilot Joint Call (PJC)  Common standards for selection & funding  Ensuring selection of best proposals  Easy, transparent systems  Budgetary aspects  Possible structure of the funding model  Preliminary calendar of the PJC

International Bureau of the BMBF - Creating international research and education networks 3 Feb 09 - Feb 10 Feb 10 - Jan 11 Nov 10 - Jan 13 Sep 10 - Jan 13 Overall lifetime: 4 years, Feb 09- Jan 13 Work Packages of ERA.Net RUS

International Bureau of the BMBF - Creating international research and education networks 4 Main principles of the Joint Call (according to preliminary planning) Central element: Implementation of a call for proposals issued jointly by programme owners of several MS/AC and Russia (from inside and outside the consortium). Theme(s) of the joint call is (are) to be determined. Preference is given to funding of cooperative S&T projects (Russian-EU) Open question: Bugetary constraints Establishment of a „Common Pot“ is envisaged to be built through the principle of „juste retour“.

International Bureau of the BMBF - Creating international research and education networks 5 Main principles of the Joint Call Preference is given to a Centralized Administration (CA) - launch of the call - submission of proposals - organizing the evaluation process - administration of funds). Open issue: Role of the CA, once applicants do not agree with the selection / administrative process

International Bureau of the BMBF - Creating international research and education networks 6 Common standards for selection and funding Through: a centralized administration of the call an implementation agreement of the Group of Funding Parties covering definition of: - funding instruments incl. scope and duration of funding - thematic focus of the call - basic eligibility and evaluation criteria - elements of the application, evaluation and decision making processes - key principles of administration of funds. joint information dissemination policy of the Group of Funding Parties: - guidelines for applicants etc. a professional electronic call management system

International Bureau of the BMBF - Creating international research and education networks 7 Ensuring selection of best proposals External peer review (option: INTAS/ EVAL-INCO or database of EU-COM) Scientific Committee (to prepare a draft short list accross the scientific fields) Group of Funding Parties (final decision) Secretariat support by the Centralized Administration Office

International Bureau of the BMBF - Creating international research and education networks 8 Easy, transparent systems- attractive to funding organisations Transparent knowledge based planning of the call (continuous dialogue with programme owners) Professional web-based CMS (call management system) Standard principles of the Centralized Administration to be defined by implementation agreement Steering of the implementation by the Group of Funding Parties

International Bureau of the BMBF - Creating international research and education networks 9 Budgetary aspects Mutual decision of GFP on funding scheme to be taken (preferably common pot to be administred through juste retour principle) Contribution of each funding partner to be related to - funding instruments - eligible costs and - expected participation of national institutions

International Bureau of the BMBF - Creating international research and education networks 10 Structure of possible funding model (coordinated common pot) MS RUS MS Gemeinsame Ausschreibung und PeerJoint Call and Peer Review Short list of projects to be funded Indidvidual Projects Consortium/ GFP. §§ Centralized Administration Common rules/ contract GFP should be prepared in adding some funds to initial call budget Training of GFP science administrators: ensuring common understanding of the management

International Bureau of the BMBF - Creating international research and education networks 11 Draft calendar for Pilot Joint Call (PJC) implementation Nov ´10- Concept Paper „Guiding principles of PJC“ Dec ´10- Terms of Reference for PJC (objectives, priorities, target group, funding schemes) - Implementation Agreement for the PJC - ToR for the Central Administration Jan ´11- Kick-off meeting for „Group of Funding Parties“ (formal letters of confirmation) Feb ´11- Launch of the Pilot Joint Call (PJC) Feb ´11 - Nov ´13- PJC Timetable (poss. 12 month-projects - tbc)

International Bureau of the BMBF - Creating international research and education networks 12 Thank you very much for your attention! Dr. Jörn Sonnenburg International Bureau of the BMBF c/o German Aerospace Center Phone: +49 (0) Fax: 0228 / Dr. Martine Bonin Office of International Relations Deputy Director Russia and EECA 3, rue Michel-Ange Paris cedex 16 Phone: +33 (0)