Onboarding to Success: How to be the Employer of Choice Lunch and Learn November 29, 2012

What is Onboarding? Onboarding is the process of integrating employees into their new work environment. It is the final, yet crucial stage of the recruitment process. It is an extension of the first day orientation and one of the most important steps in retention.

Turn Off #1 Make sure a work space has not been created or assigned.... First day at IKEA

Here is the vision……. This is where we are heading: By the end of their first 6 months, every employee will: Understand the organization’s vision & strategy Have a clear understanding of department and importance of job Understand job responsibilities and performance objectives

Vision, continued Are introduced to key people they will have working relationships with Have access to the tools and resources needed Are compliant with legal, HR, and department specific requirements Have the opportunity to contribute to work immediately

Here’s your role…….. The onboarding team has developed a step by step checklist to guide you from the time the offer is accepted through the first 6 months. YOUR ROLE: Follow the steps and discover how straightforward it can be to assimilate your new employee to PSU!

Turn Off #2 Assign the new employee busy work that has nothing to do with his job description because you are have a busy day.....

What can your employee expect? A welcome from the President delivered to their PSU on their first day A checklist explaining what they can expect in their first 6 months Tools, guides and “how-to’s” to steer them through PSU and Portland

“Research and conventional wisdom both suggest that employees get about 90 days to prove themselves in a new job. The faster new hires feel welcome and prepared for their jobs, the faster they will be able to successfully contribute to the firm’s mission.” Onboarding Employees: Maximizing Success by Talya Bauer, Ph.D

Thorough on-boarding leads to: Higher job satisfaction Organizational commitment Lower turnover Higher professional levels Career effectiveness Lowered stress Call to Action

What makes Onboarding Work? Set Clear Expectations…..Position descriptions Know what they should learn and who will teach/guide them Introduce to key stakeholders Create project/deliverable that allows for a demonstrated result in a short timeframe Set Monthly, Quarterly Goals & Stick to consistent communication

Turn Off # 3 Pair up the new employee with a buddy/mentor that is known to be the most unhappy, negative, PSU bashing member of your staff...

The Process: How to start Define show your employee your org chart and how they fit into the department and greater University Discuss job expectations, working styles Inform how does the department function Share what success looks like Involve the new hire in what’s going on

What does this mean for you? You get to have a clear set of tools to facilitate the process You get to be involved in creating a workplace that employees feel engaged You get to experience an employee who is able to contribute faster and in a more meaningful way than without on boarding