Best Practice for Workplace Travel Planning for New Development TRAVL Conference 28th February 2007 David Knight Director

Background  National Guidance  Varying quality  Not a document that ‘sits on the shelf’  New developments  New draft consultation guidance produced

How it fits in…

Consultation so far…  ALG and GLA  Various TfL departments  Various consultants and national experts  Borough Planning Officers

Programme  December 2006 – first draft of guidance circulated  December 2006 to March consultation period  March/April – finalise guidance document

Overview  Background  The Travel Plan Approach  The Document  Securing the Plan  Implementation  Clarity

1. Introduction  What is a travel plan?  Smarter choices  Policy framework  PPG13  Mayor’s Transport Strategy  The London Plan

2. Travel Plans in London  When is a travel plan required?  Early scope (with TA)  Scaled to size and nature of development  Move for Action  Travel Plan Club  Travel Plan  Travel Plan Thresholds  Background research

2. Travel Plans in London Travel Plan Thresholds Land Use Threshold at or above which Travel Plan is required Move for Action* 1 Travel Plan Club* 2 Travel Plan* 3 Shopping Centre<20 Staff <2500m2>20 Staff <2500m22500m2 A1 Food/Non Food Retail<20 Staff <1000m2>20 Staff <1000m21000m2 Garden Centres<20 Staff <2500m2>20 Staff <2500m22500m2 and above 20 employees A3/A4/A5 Food and Drink<20 Staff <750m2>20 Staff <750m2750m2 B1 including offices<20 Staff <2500m2>20 Staff <2500m22500m2 B2 Industrial<20 Staff <2500m2>20 Staff <2500m22500m2 B8 Warehousing and Distribution<20 Staff <2500m2>20 Staff <2500m22500m2 or 20 employees C1 Hotels<20 Staff <50 beds>20 Staff <50 beds50 beds C3 Residential<20 Staff <50 units>20 Staff <50 units50 units D1 Hospitals/medical centers<20 Staff <50 staff>20 Staff <50 staff50 staff D1 SchoolsAll developments to have a School Travel Plan D1 Higher and Further Education<20 Staff <2500m2>20 Staff <2500m22500m2 D1 Museum<20 Staff <100,000 visitors annually>20 Staff <100,000 visitors annually100,000 visitors annually D1 Places of Public Worship<20 Staff <200 members/regular attendees >20 Staff <200 members/regular attendees 200 members/regular attendees D2 Assembly and Leisure (other than stadia) <20 Staff <1000m2>20 Staff <1000m21000m2 D2 Stadia<20 Staff <1500 seats>20 Staff <1500 seats1500 seats

2.Travel Plans in London Identifying the Travel Plan Process Travel Plan Status Stage of DevelopmentActivity A. Scoping Establish need for travel plan and define relationship to Transport Assessment if appropriate. Agree scope of both documents with Borough officers (and TfL if a referred planning application). B. Pre-application Submit draft travel plan (with baseline data if appropriate) to Borough officers (and TfL if required) for comment C. Submission Submit second draft of travel plan and Transport Assessment for consideration alongside planning application to borough (and TfL if a referred application) The terms of any legal agreement including conditions and Planning Obligation must be resolved with Borough officers. Appendix 3 provides further advice Determination of Planning Permission D. Post-permission and pre-opening Update and expand travel plan in accordance with conditions and/or Planning Obligation. Implement appropriate measures prior to occupation. E. Post-opening Roll-out implementation of travel plan(s). Review and monitor success of travel plan in accordance with travel plan strategy and conditions/Planning Obligation. Liaise with Borough officers (and TfL if appropriate). Ongoing review and improvement of travel plan. Implementation Planning

2. Travel Plans in London Form of Document Nature of development proposal Form of Travel Plan Report Full Travel Plan ‘Interim’ or ‘Framework’ Travel Plan Travel Plan Statement Single Use Development: Occupier known Completed at Stage C Completed at Stage C where Full Travel Plan not possible Single Use Development: Occupier unknown Completed at Stage D/ECompleted at Stage C Extension to existing development Completed at Stage C Completed at Stage C where Full Travel Plan not possible Speculative Mixed Use Development Completed by Stage ECompleted at Stage C Mixed Use Development: Known end-users Completed at Stage C Completed at Stage C where Full Travel Plan not possible

3. The Travel Plan Document  The structure and content of the plan  Structure  Introduction  Existing situation  Objectives and Targets  Strategy  Package of measures  Monitoring and Review  Relationship with TA

4. Securing the Plan  Evaluate plan – TfL Travel Plan Assessment Tool  Quality  Scoring  Re-submission  Legal mechanisms :  Conditions  Draft planning condition  Draft planning obligation  Obligation mechanisms

5.Implementation  Commitment  The Implementer  Management Group  Partnerships – joining up for success  Applicant and London Borough  Applicant and TfL  Occupying organisation and staff  Applicant/Developer and occupying organisation

5. Implementation Monitoring and Reporting  Monitoring and reporting - a 5 year cycle  Reporting format standard methodology  i-TRACE/TRAVL compatible  Post reporting options  Monitoring fees

Clarity  Clear  Unambiguous  Definitions  References  Supporting Appendices

Appendices

Contact us Conrad Haigh, Workplace Travel Planning Manager, TFL David Knight, Director