Institutional Fees Business Affairs Office Denise Reid, Assistant Director September 21, 2015

Tuition Vs. Institutional Fee Tuition and Incidental Fees are approved at several different levels: – Tuition Committee makes recommendation – Executive Staff approves recommendation – Tuition proposed to Board of Trustees – Tuition proposed to HECC Institutional Fees are set by departments to cover departmental expenses and course costs. – Approvals are from Department Chair and Vice President or Provost

Special Institution Fees What are they? – Some common types are: Course Fees Lab Fees Housing and Meal Plan Rates Health Services Charges Dental Clinic Charges Parking Fees

Fee Request Form

Fee Process/Timeline December - Memo with Forms sent out to departments End of January/Early February – Proposed Fees are sent to Vice Presidents for approval March – Fees are compiled into one spreadsheet for review April – Public Hearing

Fee Process/Timeline (Cont’d) May/June – Fees are adopted by the President and/or Board of Trustees July – Approved fees are posted to tuition and fee page on fees fees

Fee Process/Timeline (Cont’d) July/August – Registrar updates class fees assigned by the course and Business Affairs updates the tuition and fee tables End of August/First of September – Students are assessed for fall term classes

Sample of Memo with Deadlines OREGON TECH Tuition and Fee Setting for DateTask DecemberSend out forms to Departments Late Jan/Early Feb Due date for Special Course Fees & All Other Published Fees (Excluding Parking & Incidental Fees) Continuous BAO to review fee submissions and ensure completeness, follow up with departments as needed FebruaryTraffic Commission meeting (will discuss parking fee recommendation) Late FebruaryParking Fees Due FebruarySubmission of forms to Vice Presidents for approval March/Early April Draft fee book available for public review Public comment period begins - electronic submission available Late AprilOregon Tech, Wilsonville public hearing Late AprilOregon Tech, Klamath Falls public hearing Late AprilLast day for submission of electronic public comments May/JuneFees Approved (And adopted) by President July Approved Fees are posted to website and given to registrar and accounts receivable to set up fee tables End of AugustFees are assessed to student accounts

Common Questions What happens to fees not submitted? – They cannot be added to the course until the next academic year What if I discover a fee that should have been removed? – It cannot be removed until the next academic year Is there a listing of my current fees? – Yes, you can get a copy of the current fees at:

Questions?

My contact information: Denise Reid Snell

Thank you! Have a great year!