“Virtus Perdurat” 86 TH AIRLIFT WING Civilian Personnel Management Course (CPMC) - NUS Non-US Classification 86 MSS Civilian Personnel Flight Non-US Section Classification Chief Wolfgang Frenzel Classification Specialists: Spies Melitta /4214 Johnson Petra Roberto Saldanha da Costa

“Virtus Perdurat” 86 TH AIRLIFT WING Civilian Personnel Management Course (CPMC) - NUS Introduction to Non-US Classification Legal basis for Non-US positions: Collective Tariff Agreement II (CTA) II, dated 16 Dec 66

“Virtus Perdurat” 86 TH AIRLIFT WING Civilian Personnel Management Course (CPMC) - NUS Assign duties and responsibilities in accordance with your mission and function requirements Review vacancies for better use of manpower resources Responsibilities - Supervisor

“Virtus Perdurat” 86 TH AIRLIFT WING Civilian Personnel Management Course (CPMC) - NUS Review position descriptions periodically and ensure the understanding of expectations within the assigned area of responsibility Ensure the position description reflects an accurate statement of duties, functions and responsibilities performed by the position incumbent Responsibilities - Supervisor

“Virtus Perdurat” 86 TH AIRLIFT WING Civilian Personnel Management Course (CPMC) - NUS Responsibilities – Supervisor (Cont.) Coordinate personnel actions with higher level management and manpower prior to submission to Civilian Personnel Certify with signature that described duties and responsibilities are performed and recognize the dollar value placed on those certified duties.

“Virtus Perdurat” 86 TH AIRLIFT WING Civilian Personnel Management Course (CPMC) - NUS Supervisor’s Certification “I certify that this CPD is an accurate statement of the major duties, knowledge’s, skills and abilities, responsibilities, physical and performance requirements of this position and its organizational relationship. The position is necessary to carry out government functions for which I am responsible. This certification is made with the knowledge that this information is to be used for statutory purposes relating to appointment and payment of public funds and that false or misleading statements may constitute violations of such statutes or their implementing regulations.”

“Virtus Perdurat” 86 TH AIRLIFT WING Civilian Personnel Management Course (CPMC) - NUS Supervisor’s Role in Position Classification Influence the classification of a position - Only assign duties which are necessary for the function – if not, you initiate unnecessary cost for the Air Force - Describe duties accurately – if not, you may cause an inaccurate classification - Higher or lower level duties must be coordinated with the Works Council or you violate the German Personnel Representation Law (i.e. unnecessary upgrades/costs, unfair treatment, poor utilization of management resources, etc.)

“Virtus Perdurat” 86 TH AIRLIFT WING Civilian Personnel Management Course (CPMC) - NUS Supervisor’s Role in Position Classification Do not promise a Promotion Wait until the position is properly classified to avoid any problems - Supervisor has responsibility to assign and re-structure based on duties and responsibilities required and not based on a particular person in the position

“Virtus Perdurat” 86 TH AIRLIFT WING Civilian Personnel Management Course (CPMC) - NUS Supervisor’s Role in Position Classification (Cont.) Recruit/Fill Review position description for accuracy of duties and responsibilities of the job If necessary: Take this time to prepare a more accurate position description and report/indicate any changes, especially substantial changes - so the classifier can determine possible impacts/changes in the classification for subject position.

“Virtus Perdurat” 86 TH AIRLIFT WING Civilian Personnel Management Course (CPMC) - NUS Supervisor’s Role in Position Classification (Cont.) Position Review Basis for a change in position description is the change in mission and/or function If not: Do not attempt to upgrade the position. Consider to reward employees through the incentive awards program Classification cannot consider: - how efficient, loyal or understanding the employee is - how much work she/he performs (workload), etc. - how much the German Industry pays

“Virtus Perdurat” 86 TH AIRLIFT WING Civilian Personnel Management Course (CPMC) - NUS Supervisor’s Role in Position Classification (Cont.) Position Audit (based on discretion of Classifier) Collect all facts before classifier comes to audit the position. Analyze the duties yourself to determine difficulties, responsibilities and impact of the position. Provide as much information to the classifier as you can. The information provided helps the classifier to determine if the position warrants upgrading, downgrading, or if it should remain the same.

“Virtus Perdurat” 86 TH AIRLIFT WING Civilian Personnel Management Course (CPMC) - NUS Responsibilities - Classification Advise on position classification and management principles/standards and different ways to achieve your functional objectives Review new position descriptions (outlines) provided by management IAW supporting documents (i.e. organizational chart, subordinate positions, etc.)

“Virtus Perdurat” 86 TH AIRLIFT WING Civilian Personnel Management Course (CPMC) - NUS Responsibilities - Classification Review new position descriptions (outlines) provided by management IAW supporting documents (i.e. organizational chart, subordinate positions, etc.) Verify duties and responsibilities described IAW the mission/function, scope and complexity of position

“Virtus Perdurat” 86 TH AIRLIFT WING Civilian Personnel Management Course (CPMC) - NUS Responsibilities – Classification (Cont.) Determine and assign US/LN position title based on OPM series definitions and German titling provisions (i.e. German labor office publications) Grading of position based on the CTA II and review of proper pay plans and/or leader supplement requirements Final preparation of position description based on determination of occupational series, title provisions and grading criteria’s

“Virtus Perdurat” 86 TH AIRLIFT WING Civilian Personnel Management Course (CPMC) - NUS How to write a Position Description Step 1: Purpose of the Position Describe with a short statement the purpose of the position and the authorized function of the organization in which the position is located - This will help understand the basic reason for the position’s existence and the relationship to other positions in the organization Example: The purpose of the position is to provide general transportation support work (i.e. regulatory program support, quality control, customer service and transportation bill analysis, etc.) within the …

“Virtus Perdurat” 86 TH AIRLIFT WING Civilian Personnel Management Course (CPMC) - NUS How to write a Position Description Step 2: Major Duties of the Position The principle or major duties are described here. Typically these are duties which: - are the reason for the position’s existence - clearly describe/define nature and extent of duties and responsibilities (descending order of importance) - must be performed for a substantial part of the time - are significant for classification purposes - govern its qualification requirements

“Virtus Perdurat” 86 TH AIRLIFT WING Civilian Personnel Management Course (CPMC) - NUS How to write a Position Description Step 3: Controls Over Work Describe: - the organizational title of the position that has responsibility for the position being described - the extend and type of supervisory control exercised over the position - use terms such as “works under immediate or general supervision” - the type and scope of job performance (i.e. limiting or expanding features of regulatory/procedural guides that influence the scope of job performance

“Virtus Perdurat” 86 TH AIRLIFT WING Civilian Personnel Management Course (CPMC) - NUS How to write a Position Description Step 4: Other Significant Facts Describe: - the specialized or licensed skills required - clearances required - language requirements - physical efforts (lifts materials/equipment, etc.) - unusual working conditions (outside, office, shift work, etc.)

“Virtus Perdurat” 86 TH AIRLIFT WING Civilian Personnel Management Course (CPMC) - NUS AIR FORCE CORE PERSONNEL DOCUMENT (SAMPLE) ORGANIZATION:CPD NUMBER: SUPV LEV CODE: 8 COMP LEV CODE: TARGET GRADE: FLSA: N/A JOB SHARE: N/A CAREER PROG ID: N/A SENSITIVITY: N/A BUS: N/A EMERGENCY ESS: N/A DRUG TEST: N/A KEY POSITION: N/A POSITION HIST: N/A TARIFF CLASS: CTA II, App. 58 & 59 __________________________________________________________________________________________________________ CLASSIFICATION: DUTY TITLE: __________________________________________________________________________________________________________ CLASSIFIED BY: ________________________________________________________ _________________ CLASSIFIER’S SIGNATURE DATE _________________________________________________________________________________________________________ SUPERVISOR’S CERTIFICATION: I certify that this Core Personnel Document is an accurate statement of the major duties, knowledge's, skills, and abilities, responsibilities, physical and performance requirements of this position and its organizational relationships. The position is necessary to carry out government functions for which I am responsible. This certification is made with the knowledge that this information is to be used for statutory purposes relating to appointment and payment of public funds and that false or misleading statements may constitute violations of such statutes or their implementing regulations. ________________________________________________________ ________________ SUPERVISOR’S SIGNATURE DATE _________________________________________________________________________________________ PERFORMANCE PLAN CERTIFICATION: *Signature acknowledges receipt. It does not indicate agreement/disagreement.

“Virtus Perdurat” 86 TH AIRLIFT WING Civilian Personnel Management Course (CPMC) - NUS AIR FORCE CORE PERSONNEL DOCUMENT (SAMPLE Continuation), PURPOSE OF POSITION AND ORGANIZATIONAL LOCATION: The primary purpose of this position is: The organizational location of this position is: _________________________________________________________________________________________ ORGANIZATIONAL GOALS OR OBJECTIVES: The organizational goals or objectives of this position are: _________________________________________________________________________________________ DUTY 1: _________________________________________________________________________________________ DUTY 2: _________________________________________________________________________________________ DUTY 3: _________________________________________________________________________________________ DUTY 4: _________________________________________________________________________________________ CONTROLS OVER WORK: OTHER SIGNIFICANT FACTS:

“Virtus Perdurat” 86 TH AIRLIFT WING Civilian Personnel Management Course (CPMC) - NUS How to handle Disputes (Non-US Classification) Appeal Rights and Procedures : Air Force Policy Directive 36-1, Mar 1995 (General Civilian Personnel Provisions and Authorities) Air Force Policy Directive 36-14, Feb 1996 (AF Position Management and Classification) USAFE Instruction , Feb 2002 (Position Management and Classification – Non-US)

“Virtus Perdurat” 86 TH AIRLIFT WING Civilian Personnel Management Course (CPMC) - NUS Contact your servicing classifier for assistance or advise in preparing a more accurate position description.