BAROSSA REGIONAL PROCUREMENT GROUP. Why a Regional Approach to Procurement? Savings – Buying Power Process Improvements Relationships Market Knowledge.

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Presentation transcript:

BAROSSA REGIONAL PROCUREMENT GROUP

Why a Regional Approach to Procurement? Savings – Buying Power Process Improvements Relationships Market Knowledge Risk Management Council Consistency of approach - Easier to supply to Councils Reduction in duplication of effort – less hoops to jump through Suppliers More transparent procurement Better value outcomes Support for local businesses/economy Community BAROSSA REGIONAL PROCUREMENT GROUP

First Steps – Regional Procurement Roadmap ….A Disciplined Approach BAROSSA REGIONAL PROCUREMENT GROUP

Transactional Order placement Level 1 Emergent Level 2 Basic Level 3 Developing Centre of Excellence across all expenditure Procurement foundations in place with improved controls Some functional and category strategies in place Focus on meeting legislative requirements Largely unco-ordinated procurement with gaps in compliance Level 4 Advanced Barossa Regional Procurement Group July 2014 Our Maturity – Assessed as Basic at Best BAROSSA REGIONAL PROCUREMENT GROUP

Procurement Model, Resources, and Documentation Planning, Contracts and Training Expanded Collaboration 1.Key short term actions/activities identified Phase 1 Jul to Dec 2014 Phase 2 Jan to June 2015 Phase 3 Jul 2015 to Jun Key medium term actions/activities identified 1.Key longer term actions/activities identified Barossa Regional Procurement Roadmap High Level/Strategic 3 Year Plan developed to improve regional procurement maturity

Translating the Roadmap into Action - Resourcing BAROSSA REGIONAL PROCUREMENT GROUP Key Actions Milestones Resources Converted Roadmap into Detailed Project Plan 2 Options A – Revise Timeframe for Deliverables B – Look at Alternate Resourcing Model Insufficient Internal Resources to Implement Project Council Approval for Joint Funding of A Regional Procurement Officer – Dec 2014 Formalised via Resource Sharing Agreement Shared Resource Model Proposal Developed & Approved

Barossa Regional Procurement Group - Achievements to Date BAROSSA REGIONAL PROCUREMENT GROUP Governance Signed MOU 3 Tiers of Reporting (CEO, Management Group & Working Party) Resource Sharing Agreement Regional Model Standard Suite of Docs Forward Procurement Plan BRPG address Website in Development Resourcing Regional Procurement Officer Regional Procurement Project Funds (Systems/Data) Ongoing Management Level Support Joint Procurement Stationery Contract Repairs & Building Maint. Panel Tender Road Reseal Tender

A Joined Up Approach – Critical Success Factors BAROSSA REGIONAL PROCUREMENT GROUP