1 Presentation to 2013 Moodle Moot New Orleans Challenges and Strategies in Multi-Institutional Consortiums November 5, 2013 Caught in the MNET

2 Presentation to 2013 Moodle Moot New Orleans Presented by Herb Wilson, LAN Administrator, University of New Orleans Derek Rodriguez, Help Desk Director, ORGL Moodle Administrator, University of New Orleans Eiizabeth Blankenship, Interim Director of Instructional Technology University of New Orleans

3 Presentation to 2013 Moodle Moot New Orleans Technology now allows multiple institutions to collaborate on courses and programs … yay!

4 Presentation to 2013 Moodle Moot New Orleans But multiple institutions = multiple challenges Programming Communications Enrollment Accreditation Regulations Data and Format Incompatibility General Wazoo Pain 

5 Presentation to 2013 Moodle Moot New Orleans ` Solution: MNET

6 Presentation to 2013 Moodle Moot New Orleans ` Moodle Network Moodle Network allows site administrators to link to and share resources with another Moodle site or sites. Site administrators create courses through MNET and enroll their own users in remote course via the Remote Enrollments Client.

7 Presentation to 2013 Moodle Moot New Orleans Remote Enrollments Client

8 Presentation to 2013 Moodle Moot New Orleans Transparent for students

9 Presentation to 2013 Moodle Moot New Orleans Direct click-through with no extra credentialing

10 Presentation to 2013 Moodle Moot New Orleans Effective Communication is KEY As many as 27 people are involved in the ULS ORGL degree across the nine institutions

11 Presentation to 2013 Moodle Moot New Orleans Create buy-in from shareholders Find the technical and functional leads at each institution Create paths to communication

12 Presentation to 2013 Moodle Moot New Orleans Keep faculty in the loop and support them Train them Be sure they know who to contact for what

13 Presentation to 2013 Moodle Moot New Orleans Roadblocks to consistency Consistent, timely actions Agreement among administrations Communication across institutions and across units

14 Presentation to 2013 Moodle Moot New Orleans Unanticipated learning opportunities

15 Presentation to 2013 Moodle Moot New Orleans Instructor / Course Management Final grades Course Maintenance Evaluations Enrollments

16 Presentation to 2013 Moodle Moot New Orleans Registrar concerns Registrar Drop Dates Financial Aidˇ Transcript s FERP A Grade Challenge s Faculty Credentials

17 Presentation to 2013 Moodle Moot New Orleans Technical Administration Issues Communication! Creating courses Enrolling students Enrolling instructors Working across Moodle versions Managing identities Labor intensive

18 Presentation to 2013 Moodle Moot New Orleans Everything is done manually … in different places

19 Presentation to 2013 Moodle Moot New Orleans Case study: final grades Grades are uploaded manually Then downloaded and transferred to the Registrar’s databases manually. No tools exist in Moodle so one had to be made – thanks, Jason Domiano of SELU!

20 Presentation to 2013 Moodle Moot New Orleans Reactive, not proactive We have been learning as we go, reacting to unexpected issues and errors on the fly. But as those errors shake out we are better organized and moving into planning mode.

21 Presentation to 2013 Moodle Moot New Orleans Case study: version incompatibility

22 Presentation to 2013 Moodle Moot New Orleans Where we stand More communicative Consistent data Final grades tool Registrar training accomplished Knowledge gained

23 Presentation to 2013 Moodle Moot New Orleans Checklists … What has to happen before a course is launched Checklist for start-of-semester tasks Checklist for instructors

24 Presentation to 2013 Moodle Moot New Orleans Q&A

25 Presentation to 2013 Moodle Moot New Orleans Get in Touch … Beth Blankenship Herb Wilson Derek Rodriguez

26 Presentation to 2013 Moodle Moot New Orleans THANKS BYE