© 2008 The McGraw-Hill Companies, Inc. All rights reserved. WORD 2007 M I C R O S O F T ® THE PROFESSIONAL APPROACH S E R I E S Lesson 3 Formatting Characters

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 2 Objectives Work with fonts. Apply basic character formatting. Work with the Font dialog box. Repeat and copy character formats. Change case and highlight text. Create a drop cap. Automatically format text and numbers.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 3 Themes Set of formatting instructions for the entire document. Every document based on a theme. Themes include fonts, colors, and effects. Default theme is Office.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 4 Font Type design applied to an entire set of characters. Every theme defines two fonts—a heading font and a body text font. The default heading font is Cambria. The default body text font is Calibri. A serif font has decorative lines projecting from its characters. A sans serif font has no decorative lines projecting from its characters.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 5 Sample Fonts

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 6 Choosing a Font Font drop-down list

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 7 Font Size Fonts are available in a variety of sizes. Fonts are measured in points. There are 72 points in an inch. Keyboard shortcuts [Ctrl]+Shift]+[>] [Ctrl]+Shift]+[<]

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 8 Font Sizes 6 points72 points

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 9 Choosing Font Size

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 10 Basic Character Formatting Basic character formats include bold, italic, and underline. More than one character format can be applied to text. Apply character formatting using: Commands on the Ribbon Commands on the Mini toolbar Keyboard shortcuts. Character formatting can be applied to existing text or text to be keyed.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 11 Character Formatting

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 12 Apply character formatting using the Ribbon

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 13 Apply and Remove Character Formatting using the Keyboard Bold [Ctrl]+[B] Italic [Ctrl]+[I] Underline [Ctrl]+[U] Remove character formatting [Ctrl]+[Spacebar]

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 14 Apply Character Formatting using the Mini Toolbar

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 15 Using the Font Dialog Box Offers a wider variety of options than those available on the Ribbon. Select several options at one time. Click the Font Dialog Box Launcher to open the Font dialog box. Right-click selected text and click Font in the shortcut menu to display the Font dialog box. Press [Ctrl]+[D] to open the Font dialog box.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 16 Shortcut Menu

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 17 Font Dialog Box Launcher

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 18 Font Dialog Box

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 19 Font Color Options

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 20 Font Effects

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 21 Keyboard Shortcuts

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 22 Character Spacing

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 23 Repeat Character Formatting Use the Repeat command immediately after applying the format to repeat. Press [F4] or [Ctrl]+[Y]. If you apply multiply formats using the Font dialog box, the Repeat command applies all formatting. If you apply several character formats using the Ribbon, the Repeat command applies only the last format.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 24 Copy Character Formatting Select the text with the formatting to be copied. Click the Format Painter button on the Home tab, Clipboard group. The mouse pointer changes to a paintbrush with an I-beam pointer. Select the text to be formatted. Double-click the Format Painter button to copy formatting to more than one location.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 25 Change Case Use CAPS LOCK when keying text. Use the Font dialog box to apply All Caps or Small Caps. Change case using keyboard shortcuts. [Ctrl]+[Shift]+[A] [Ctrl]+[Shift]+[K] [Shift]+[F3] Click the Change Case drop-down arrow on the Ribbon and select one of the following options: Sentence case Lowercase Uppercase Capitalize Each Word Toggle case

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 26 Highlight Text Used to emphasize text in a document— particularly online documents. Text Highlight Color button is located on the Font group. Mouse pointer changes shape. Select text to highlight. Select None from the Text Highlight Color drop- down list to remove the highlight format from text.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 27 Highlight Colors

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 28 Drop Cap Used to draw attention to a paragraph. Drop cap appears below the text baseline or in the left margin. Click the Insert tab and click the Drop Cap button. –Click Dropped or In margin to insert the drop cap. Click Drop Cap options to open the Drop Cap dialog box.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 29 Drop Cap Dialog Box

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 30 AutoFormat Changes occur automatically to text as it is keyed. Ordinal numbers converted automatically to a superscript. (1st) Certain fractions converted to a fraction character. ( ½ ) Internet addresses automatically formatted as a link.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 31 AutoFormat

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 32 Lesson 3 Summary A font is a type design applied to an entire set of characters, including all the letters of the alphabet, numerals, punctuation marks, and other keyboard symbols A font can be serif (with decorative lines) or sans serif (no decorative lines) Fonts are available in a variety of sizes, which are measured in points, with 72 points to an inch You can use the Ribbon to change fonts and font sizes Keyboard shortcuts can also be used to change font sizes Use the Ribbon, Home tab, Font group to apply basic character formatting to selected text

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 33 Lesson 3 Summary Use keyboard shortcuts to apply and remove basic character formatting Use the Mini toolbar to apply character formatting to selected text The Font dialog box can be used to change fonts, font sizes, and font styles. The Font dialog box also has settings for underline styles, font and underline colors, effects, and spacing A hyperlink often appears as blue underlined text you click to open a software feature or to go to an or a Web address Keyboard shortcuts are available for some underline styles and font effects A shortcut menu shows a list of commands relevant to a particular item. To display a shortcut menu, point to the item and right-click Use F4 or Ctrl+Y to repeat character formatting

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 34 Lesson 3 Summary Use the Format Painter command to copy character formatting. Double-click the button to apply formatting to more than one selection To change the case of selected characters, use the keyboard shortcut Shift+F3 or the Change Case command on the Ribbon, Home tab Use the Highlight command to apply a color highlight to selected text you want to emphasize A drop cap is a large letter that appears below the text baseline. It is usually applied to the first letter in the first word of a paragraph Take advantage of Word’s automatic formatting of ordinal numbers and fractions as you key text