State Longitudinal Data System (AZ-SLDS) Project DRAFT v7 ADE SFSF K-12 Project Manager: David Plouff AZ-SLDS Program Manager: Mark Svorinic IT Programs and Projects Dept. Arizona Department of Education 1535 West Jefferson Street, Phoenix, AZ Office: Last updated: 7/06/11 IT Programs and Projects Dept. Arizona Department of Education 1

Program Overview Program High-level Overview AZ-SLDS partner grant overviews AZ-SLDS SFSF K-12 scope and objectives ASU Next / Ready for Rigor and Osborn Pilot High-level Overview AZ-SLDS ASU Next / Ready for Rigor / REIL Scope, Objective, Collaboration Activities High Level ASU Next / REIL Data Requirements High Level AZ-SLDS ETL Process Flow High Level AZ-SLDS Visualization Support System Questions IT Programs and Projects Dept. Arizona Department of Education 2

AZ-SLDS PROGRAM High-Level Milestones IT Programs and Projects Dept. Arizona Department of Education Form AZ-SLDS project teams: (ASU, MCESA, ADE) - 3/28/2011 Develop AZ-SLDS charter (ASU, MCESA, ADE, GOV) - 5/19/2011 Build AZ-SLDS Project Management Plan (ADE…based on charter) - 7/8/11/2011 Approve AZ-SLDS program plan (ASU, MCESA, ADE, GOV) - 7/11/2011 Define and develop Data Dictionary for state/district/institution level access - 9/30/ Define requirements for back-end data load - 1/31/2012 Design and define requirements for user interface and dashboards - 1/31/2012 Define and build Identity Management System (IDM) for ASU/MCESA districts - 1/31/2012 Define and establish Data Governance / Data Steward process and control - (TBD) Define requirements and build Audit System - 4/30/2012 ???? User Acceptance Testing - 3/31/2012 Future Implementation - (TBD) Maintain and Sustain AZ-SLDS - 12/31/2015

AZ-SLDS Overview Arizona Department of Education (ADE) building a Arizona Student Longitudinal Data System (AZ-SLDS) system with support from the Maricopa County Education Service Agency (MCESA) and Arizona State University (ASU) for the SFSF K-12 and post secondary requirements. IT Programs and Projects Dept. Arizona Department of Education 4

AZ-SLDS Component: ASU Next (Ready for Rigor) IT Programs and Projects Dept. Arizona Department of Education 5 ASU, MCESA and ADE working together with 16 K -12 school districts to provide data on teacher and student course connections. This will produce three objectives for the ASU Next grant requirements: 1. increasing rigor and inquiry in pre-teacher education programs (RIPTEP), 2.reform of ASU’s district based Professional Development School teacher education programs around the Teacher Advancement Program (TAP) model and a statewide school-university partnership network for school reform, 3. professional development and educator support services in urban and rural partner districts

IT Programs and Projects Dept. Arizona Department of Education 6 Scope and Requirements: ASU / MCESA: A teacher Identifier system with ability to match teachers to students MCESA : Ensure students graduate college-ready by increasing student achievement and growth in all content areas MCESA : Enhance careers for effective teachers and principals by implementing a fiscally sustainable, performance-based compensation system MCESA: Develop talent in teaching and leading through a sustainable, comprehensive program of performance-based evaluation and support ASU / MCESA / ADE: AIMS Scores for the previous year and the current year (i.e. consecutive years) will be identified and extracted for Student “A” This combination of data – Student/Teacher/Grade/Course – will be applied by ASU to a Value-Added Growth Model to determine Teacher Effectiveness, Student Growth and Teacher Performance Incentive Payout ASU / MCESA / ADE: Migration of the student/teacher/course data from district level SIS systems and HR systems for a specified job time to be pushed to ADE portal to ADE database Background: ADE in conjunction with MCESA and ASU are collaborating to accomplish the goals of the SFSF, REIL, Next and Ready for Rigor grant requirements AZ-SLDS Overview: ASU Next / REIL Projects

The SFSF project(s) consists of two parts: K-12 and Post Secondary data collection and reporting, including establishing the linkage between P20 Students. IT Programs and Projects Dept. Arizona Department of Education 7 AZ-SLDS Overview K-12 data : Teacher performance evaluation for performance management benchmarking school improvement high school feedback report teacher preparation value-added recommendations. K-12 and Post Secondary students linkage: anticipates student needs for proactive intervention, enables targeted student readiness programs based on demographics of incoming students increases opportunity for discussions with K-12 regarding students in transition. Result? Effective planning of improvement actions for increased student learning.

AZ-SLDS Component: MCESA REIL IT Programs and Projects Dept. Arizona Department of Education 8 REIL: Rewarding Excellence in Instruction and Leadership Six Maricopa County school K-12 districts will implement change aimed at transforming how schools, recruit, train, support and compensate effective teachers and principals. Goal is building the capacity of Educators to improve student learning. ADE working with MCESA will be designing and building the system(s) to support the AZ-SLDS Data warehouse for the teacher-student-course connection.

IT Programs and Projects Dept. Arizona Department of Education 9 AZ-SLDS Overview: Holistic View

IT Programs and Projects Dept. Arizona Department of Education 10 AZ-SLDS Overview: ASU Next / Ready for Rigor and MCESA REIL Projects

IT Programs and Projects Dept. Arizona Department of Education 11 AZ-SLDS Overview: SFSF K-12 / SFSF Post Secondary Projects DataCollectionReporting Genesis Powerschool Assist Student Information Systems Infinite Visions SpEd Human Resource Systems aggregated Value-added AZ-SLDS Data Warehouse Transformation Value-added SGPREIL Score Validation What you asked forWhat you received Collection K-12Post Secondary

AZ-SLDS Sampling of Collaboration Activities IT Programs and Projects Dept. Arizona Department of Education 12 MCESAADEDistrictsASU Data Definition Report Definition Build automated extracts Define and build ETL Define, implement identity mgt Train users

AZ-SLDS: ASU Next/ Ready for Rigor – Phase Timeline IT Programs and Projects Dept. Arizona Department of Education 13

AZ-SLDS PROGRAM High-level Data Requirements Personal and Demographic Program Participation Performance Information Enrollment Information Attainment Information Transcript/Curriculum Information Student Data (SMS) Personal and Demographic Qualification Information Professional Development Information Personnel Information Evaluations Staff (Teacher and Principal Data) Finance Information Facilities and Technology Organization Information District Demographic Information Community Demographic Information School System Data IT Programs and Projects Dept. Arizona Department of Education 14

AZ-SLDS PROGRAM High-level ETL Process Flow Student Data Staff (Perf) Data School System Data Extract Transform Load Data Warehouse MCESA/ASU Teams Front End Reporting Each team will support the other providing an end to end solution District Level IT Programs and Projects Dept. Arizona Department of Education 15 ADE TEAM

Dash Board Analysis and Reporting Tools Data Warehouse/Data Aggregator Tools Data Warehouse/Data Aggregator Tools Extract, Transform, and Load processes (ETL) Underlying data sources Hardware, networks, and operating systems Data Collection Data Dictionary ongoing refinement and maintenance Cohesive, integrated hardware and software system designed specifically to manipulate date and enable users to distill and compile useful information from disparate sources of raw data to support problem solving and decision making. Foundation = Data Quality Development Order Only supplies information, presented efficiently, to help users make decisions Decision Support System Hardware & Software Systems Hardware & Software Systems Results

Thank you! Questions? Program Manager: Mark Svorinic ADE SFSF K-12 Project Manager: David Plouff ADE SFSF Post Secondary Project Manager: Arthur Kenjora MCESA Project Manager: Al Dullum ASU Project Manager: Barnaby Wasson IT Programs and Projects Dept. Arizona Department of Education 1535 West Jefferson Street, Phoenix, AZ Office: IT Programs and Projects Dept. Arizona Department of Education 17