Cabinet for Health & Family Services Office of Information Technology

Office of Information Technology Overview The Office of Information Technology (OT) supports 220 systems 61 are deemed mission critical systems ·248 Servers Supported ·360 BDC’s (Backup Domain Controllers) Supported ·11,000 total users supported ·383 sites across the Commonwealth supported ·210 CHFS phone systems supported 74 classified as beyond end of life ·351 staff in Office of Technology (this includes 47 vacancies not currently filled)

OIT Organizational Structure

OIT Strategic Vision Vision-  Utilize technology to enhance patient quality of care while lowering health information transaction costs.  Transform Medicaid systems into those of a modern-day commercial health plan.  Align IT with CHFS’s business goals and objectives.  Develop easy to use data mining and business intelligence tools for CHFS departments.  Enable CHFS departments to react faster to business changes through nimble IT systems.

OIT Projects Kentucky Health Interchange System (KHIS) KAAAP Medicaid Modernization MOBILE_Environmental_CDP FS Web Application HAN Upgrade HANDSWEB_Phase II KPC KASES Rewrite KET_Datacasting TWIST Rewrite IAPD KICCS Upgrade Health Care Facility License Renewal PCC Exit Interview v2 KAMES Relocation Routing Slip DFAS Hal Rogers RX Drug Monitoring Grant Patient Info Mgmt System Developers Guide for Web App Security Kentucky Health Card Complaint Tracking E-KASPER Server Virtualization AD Conversion Medicaid Workstation Rollout ITMP Interoperability Web Page Merger Demographic Data Warehouse Substance Abuse Data Warehouse Medicaid Data Warehouse Portal SDLC Implementation Immunization Registry Phase II of ASTS HANDSWEB_Phase I MS Project Server Deployment Disease Surveillance System Health Alert Network Client & Services Tracking System

Recent Accomplishments KAAAP RFP completed and submitted for approval 3/21/05 TWIST Close Out APD sent to Feds 3/3/05 and was approved 3/21/05 New MMIS Vendor selected and sent to Feds for approval 3/11/05 KPC Application went into production 2/28/05 E-KASPER Application went into production 2/21/05 Established GUI Interface Standards for all new applications 1/05 KY Health RFP completed and approved 1/05 Debit Card RFP completed and approved 1/05

Kentucky Health Interchange System

Kentucky Access, Accuracy, and Accountability Project (KAAAP) KAAAP – Integrating and Modernizing Service Delivery in the Department for Community Based Services involving the upgrade of a mainframe legacy system (KAMES). Develop a comprehensive strategy and plan to transition from the current business and system processes to an optimal future -  Improved and updated Accessibility to services  Improved Data Integrity  Improved Accuracy Rates for Eligibility Determination  Improved Processing Efficiencies  Improved Human Resource Utilization  Modernized and Integrated systems  Capitalize on achievements, architecture and structure of the new MMIS modernization effort HB 267 includes Capital Plan budget for KAMES. Capital Plan funding is approved for: CHFS requested $5M for KAMES Phase I planning and Implementation of Quick Wins. - Approval is for $2,667,000 in SFY 05. CHFS requested $ 15M for Phase II to Modernize KAMES based on Phase I analysis and recommendations. – Approval is for $16M in SFY 06. Funds will be available July The RFP will target specific deliverables from the Vendor at set times

Medicaid Modernization The Kentucky Department for Medicaid Services (DMS) Medicaid Modernization Program was authorized through adoption of House Joint Resolution 136 (HJR 136) during the 2004 Regular Session of the Kentucky General Assembly. The intent of Medicaid Modernization includes the reformation of the Kentucky Medicaid program to achieve consistency with commercial industry standards and with similar successful programs implemented in other states. The language of HJR 136 charged DMS with the embarkation of a plan to modernize Medicaid through improvements in technology, advanced medical management initiatives, and improved benefit management approaches. The impact of the modernization will result in improved health care received and the overall health status of the Medicaid population.