Planning for Program Continuity WELCOME! This session will highlight important considerations in planning for program continuity, such as timelines, record-

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Presentation transcript:

Planning for Program Continuity WELCOME! This session will highlight important considerations in planning for program continuity, such as timelines, recordkeeping, and member support within written functioning staff transition plans for key positions.

Elements of Program Continuity Planning Timelines Funding Program Associated Documents Technology Recordkeeping Performance Measurement/Reporting Member Management/Support Resources

Timelines CaliforniaVolunteers Continuation & Re-Compete Applications Due Dates Contracting (Program Start Date) Program Calendar National Service Days Organization –Activities Calendar –Other Grants/Partner Dates Non-CV/CNCS local community activities

Funding # and Types of Grants Funding Level Match requirements In-Kind Sources Budget period/Program period Budgeted/actuals Finance staff associated with Program

Program Associated Documents Policies and Procedures Manual Written Guidance/Memos Transition Plans for All Key Staff Positions Host Organization Requirements

Technology Computer Hard/Software Phone/ Protocols Cell Phone Usage/Policies Website Social Network Connections Support Equipment

Recordkeeping CV Contract Requirements System for Member Records Eligibility Documentation Storage

Performance Measurement/Reporting CV Contract Requirements Data Collection Staff Responsibilities Member Enrollments/Exits Telling Your Story Continuation/Re-Compete Apps

Member Management & Support Recruitment/enrollment/exits (eGrants) Training Supervision Criminal history checks Timekeeping and payroll Member files Number and location of members Current grievance issues Performance Reviews Special Needs, etc…

Resources AmeriCorps, provisions, regulations, FAQs CV Program Officers and Grants Officers Service Associations Peer Mentoring State and Regional Trainings CNCS Knowledge Network Program Management Checklists CV Grantee Central CV Program Continuity Checklist

Wrap-Up Start with an up-to-date calendar/timeline Integrate transition planning into daily program management Encourage across program management Create/Update written plans for all key staff positions

Q & A