Running a Little League Is there a “What to do When” GUIDE For a League PRESIDENT?

To Start with You Need: A Copy of the Latest “Little League Operating Manual” (the White Book) A Copy of the each of the Latest Baseball and Softball “Official Regulations and PLAYING RULES” (the “small” rulebooks)

That’s IT !!! All You Need to do now is FOLLOW ALL the RULES in the BOOKS!

The following SLIDES list the TOPICS to be covered, but since every League is unique and each League generally does things a little differently, we will not tell you how to “run” Your League. That’s Up To YOU. Running a Little League

Where to Begin? If you haven’t already gotten a copy of the publication “A Year in the Life of Hometown Little League” GET ONE A copy can be downloaded/printed from /asap/HometownPublication2012.pdf If you’ve already got one, READ IT It is “BY FAR” the most helpful publication for planning and scheduling all of the various activities involved with running a Little League

FALL ELECTIONS Notice Of Annual Meeting Meeting Quorum (Membership) Ballot / Nominations Absentee Ballots Voting / Election New BOARD Discuss “Responsibilities” Establish Committees START PLANNING for the new Season BUDGET (Income and Expenses) Set Meeting Schedule

FALL Establish Policies for League Assets BANK ACCOUNT(s) Treasurer Procedures Treasurer Reports EQUIPMENTInventoryInspect/Repair/ReplaceIssue/Return/AccountabilityCONCESSIONSEquipment Inventory / Supplies Income (Cash Box)

FALL FALL BALL Training and Development Program If you run one, GREAT If you don’t run one, WHY? PLAN FUNDRAISERS Never Too Early to Start Gather Ideas Try Anything Try Everything Get PARENTS Involved

WINTER District Presidents Meeting Presidents Meeting Meet the District Staff Meet the Other Presidents Discuss: Plans for Upcoming Season Plans for Upcoming Season Interleague Play Tournaments District “Responsibilities” (Dues/Fees) Review Your Constitution Incorporation / Tax Exemption Local Rules / Ground Rules / By-Laws (including Methods for Selecting All Star Players, Mangers, and Coaches)

WINTER (cont’d) REGISTRATION Multiple Dates and Times Advertise, Advertise, Advertise Contact Last Year’s Players / Parents POST League Boundary Map Budget / Financial Report Tryout Schedule Have “Knowledgeable” People Present Verify Players’ AGE and RESIDENCY IDENTIFY POTENTIAL Umpires, Managers, Coaches, Team Moms/Dads, and SPONSORS COLLECT Playing Fees & Membership Dues Medical Release Forms

WINTER (cont’d) Application for Charter and Insurance Submit EARLY (by Jan 1) Safety Inspections Facility Playing Equipment Appointment of Managers and Coaches Screen Applicants (Background Checks) President Appoints Board Approves

WINTER (cont’d) Clinics and Educational Programs Regional Clinics / Seminars District 16 Clinics Area Little League Roadshows Individual League Clinics CD Rom / Videos Pamphlets / Handouts Who Needs To Be Educated? PRESIDENT and BOARD MEMBERS Umpires Managers and Coaches PARENTS

SPRING Divisions/ Teams Number of Players Registered Baseball / Softball Age Breakdown How many Teams How many Players on a Team TRYOUTSAdvertise Multiple Dates / Times Players must Attend 50% of Sessions Conducting the Tryout (Test ALL 5 Areas) All Managers Present Rating Sheets

SPRING (cont’d) Player Selection (DRAFT) Run by PLAYER AGENT Must use an Approved Method Pre-Identify “Options” No “Gentlemen’s Agreements” Player Trades Scheduling Practices and GAMES BALANCE the Schedules Be FAIR to ALL Teams “Typical” Schedules are in Operating Manual in Operating Manual Schedules are Approved by the Board

SPRING (cont’d) Waiver Forms Regulations II(d) and IV(h) Submit through DA Must be Approved PRIOR to Player Participating in League Play ROSTERS Submit to Williamsport Copy to DA Interleague/Combined Team Forms Submit to DA

SPRING (cont’d) OPENING DAY Advertise Brief Ceremonies Aside from Registration, this is probably your Best Opportunity to provide League Information to the provide League Information to the most people at one time. If you need HELP from your Members, Opening Day is a Opening Day is a Good Time to ASK PLAY BALL and HAVE FUN

SUMMER All Star Tournament Selecting Players Selecting Manager/Coaches Tournament Affidavit Waiver Forms Pay LLB Fee Tournament Play / Travel

Got a Problem IF YOU NEED HELP ASK FOR IT The District Staff is comprised of individuals who have EXTENSIVE EXPERIENCE in Little League They are READY TO HELP

District 16 Chain of Command D.A. District Staff League President Board Members Managers and Coaches Players and Parents / Guardians If you have an “Issue/Problem”, work your way UP the Chain One Step At A Time. Try to resolve the issue/problem “at the lowest level.” If not resolved in a timely manner, go ONE step Higher.

LAST BUT NOT LEAST TRY TO ENJOY THE EXPERIENCE THANK YOU MR/MS PRESIDENT FOR YOUR TIME and DEDICATION and HAVE A GREAT YEAR