Recovery and Redundancy of Transportation Management Centers Contract No. DTFH61-01-C Kick Off Meeting December 6, 2005 PB Farradyne

2 Presentation Overview Project Purpose Key Issues Project Tasks Project Approach Key Milestones Action Items and Next Steps Project Team Project Contacts

PB Farradyne 3 Project Purpose TMC Pooled Fund Study Project Develop a Technical Document that: –Provides guidance and recommended practices on planning, developing, and implementing recovery and redundancy plans –Characterizes recovery and redundancy within the TMC environment –Makes clear why recovery and redundancy is important –Recommends best practices –Offers lessons learned –Offers practical solutions

PB Farradyne 4 Key Issues Underlying issues of catastrophic events: –Loss of infrastructure –Loss of key personnel –Loss of systems –Community-wide disaster Risk mitigation strategies: –Redundancy of staff, systems, field devices and communications –Documentation of SOP’s and EOP’s –System testing and exercises –Physical and electronic security

PB Farradyne 5 Project Tasks and Approach Task A: Annotated Outline, References, and Work Plan –Literature review –On-site interviews –Annotated outline Task B: Produce Technical Documents –Technical document mockups –Draft and final technical documents Task C: Outreach Material and Distribution Plan –Project fact sheet –Presentations –Distribution plan

PB Farradyne 6 Task A Approach – Literature Review Initial literature search will cover material related to the underlying issues of recovery and redundancy Will include technical documents related to security and cybersecurity May include additional reports gathered from on-site visits

PB Farradyne 7 Task A Approach - On-Site Interviews Ten (10) TMC’s including: –State transportation operations centers –Regional transportation operations centers –State Homeland Security Fusion Center Focus of interviews will be on experience in terror attacks, weather events, and other emergencies Draft questions will be prepared prior to the site visits and revised, if necessary, following interviews

PB Farradyne 8 Task A Approach – On-Site Interviews 1.TRANSCOM 2.VDOT NOVA District Smart Traffic Center 3.Seattle TMC 4.West Palm Beach TMC 5.TravInfo TMC 6.Baton Rouge, LA TMC 7.Kentucky Statewide TMC and Homeland Security Fusion Center 8.Minneapolis TMC 9.Boston / Central Artery TMC 10.Atlanta TMC

PB Farradyne 9 Task A Approach - Annotated Outline Initial, Draft and Final annotated outline will focus on: –High-level issues –Key components –Themes –Messages –Chapter and section organization COTM / TMC PFS Conference Calls to discuss / address comments to initial, draft and final annotated outlines

PB Farradyne 10 Task A Deliverables Project kickoff meeting and presentation Project fact sheet List of technical references Detailed work plan Initial, draft, and final annotated outlines

PB Farradyne 11 Task B Approach - Technical Document Prepare three (3) technical document mock-ups to show alternative presentation methods of technical information Draft / Final technical document will be based on the annotated outline COTM / TMC PFS Conference Calls to discuss / address comments to: –Technical Mockups –Draft Technical Document

PB Farradyne 12 Task B Approach - Technical Document Draft technical document will tie together the work conducted to this point (example below) System Type CharacterizationThreatImpactMitigation SignalsDial-up network Unauthorized person dialing into the network System running with unauthorized data Password protection and dial back service

PB Farradyne 13 Task B Deliverables Three technical document mockups Draft technical document Final technical document

PB Farradyne 14 Task C Approach - Outreach Materials A fact sheet will be provided for use by the COTM and TMC PFS members through the project The fact sheet will summarize: –Project significance –Project purpose –Intended audience –Key challenges –Key topics –Recommended mitigations strategies –Project deliverables –Project contacts

PB Farradyne 15 Task C Approach - Outreach Materials Presentation materials will include slides and speaker notes when requested A project presentation will be prepared as a 15-minute overview for a general audience. The subject presentation will provide more detailed technical information geared towards executives, managers, and technical staff of TMCs

PB Farradyne 16 Task C Approach - Distribution Plan The distribution plan will be used to raise the level of awareness of availability of the technical document Distribution channels are anticipated to include: –FHWA Resource Centers –FHWA Division Offices –Electronic notice to TMC officials –List of agencies, organizations, and web sites

PB Farradyne 17 Task C Deliverables Project fact sheet Project presentations Subject presentations Distribution plan

PB Farradyne 18 Key Milestones Dec 2005 Jan 2006 Feb 2006 Mar 2006 Apr 2006 May 2006 Jun 2006 Jul 2006 Aug 2006 Sep 2006 Oct 2006 Nov 2006 Dec 2006 Jan 2007 Feb 2007 Project Kickoff, Submit References, Work Plan Submit Draft Annotated OutlineSubmit Final Annotated OutlineSubmit Technical Document MockupsSubmit Draft Technical DocumentSubmit Final Technical DocumentSubmit Final Fact Sheet and Presentations Re-submit Final Technical Document

PB Farradyne 19 Task A DeliverableDue A.1Kickoff MeetingComplete Project Fact SheetComplete Project PresentationComplete A.2List of References & Work Plan List of ReferencesComplete Work PlanComplete A.3Annotated Outline Initial Annotated Outline12/30/05 Draft Annotated Outline02/10/06 Final Annotated Outline06/15/06

PB Farradyne 20 Task B DeliverableDue B.1Technical Document Mockups07/14/06 B.2Draft Technical Document Draft Document09/12/06 Complete Draft Document11/11/06 B.3Final Draft Technical Document Final Draft Document12/10/06 Re-Submit Final Document01/21/07

PB Farradyne 21 Task C DeliverableDue C.1Project Fact Sheet Revised Project Fact Sheet12/25/06 Final Project Fact Sheet02/05/07 C.2Project Fact Sheet Draft Project and Subject Presentations Final Project and Subject Presentations 12/25/06 02/05/07

PB Farradyne 22 Action Items and Next Steps Project Kick-off Meeting Minutes Incorporate fact sheet, list of references, and work plan comments Commence: –Literature review –Questions for on-site interviews –TOC on-site interviews –Initial annotated outline

PB Farradyne 23 Project Team FHWA –Raj Ghaman, COTM PB Farradyne –Jeffrey Arch (Project Manager) –Andrew Iserson (Technical Director) –Cary Vick (Advisor) –Robert Murphy (Advisor) –Cliff Conklin (Advisor) –David Howell (Advisor) –Nu Rosenbohm (Team 1) –Susan Armstrong (Team 1) –Don Correll (Team 2) –Noah Goodall (Team 2)

PB Farradyne 24 Project Contacts Raj Ghaman Contract Office Task Manager (COTM) Federal Highway Administration Turner Fairbanks Highway Research Center Phone: Fax: Jeffrey P. Arch, P.E Task Order Manager PB Farradyne Phone: Fax: