Student Employment

 Training objectives  Student employment workflow  Review set up forms  Review processing forms  Review reports and processes  Exercises

Create student employment records Create referrals and authorizations Monitor student earnings Track student employment history Define employment default rules Student Employment Training Objectives At the completion of the training you will be able to:

Award work funds to a student. RPAAWRD, RPAAPMT, ROARMAN Student Employment Workflow Assign positions,authorize work. RJASERF, RJASEAR Identify new authorizations, send to payroll office for payroll creation. RJRAUTH report Enter payroll information with HR: RJRLOAD process w/o HR: RJASEME manual entry Identify any students paid but not authorized to work. RJRPAYE report Adjust student payroll amounts as needed RJASEME Report earnings to departments RJRDPPR report Review earnings report. RJRSEEC report

 RFRBASE set up employment funds  RFRMGMT place money in funds  RTVAUST create authorization statuses  RTVRFST create referral origin codes  RTVJOBT enter job titles, pay ranges, pay amounts  RJRJREQ list skills needed for each job title  RJRPLBD enter placement location / supervisor information  RJRPLRL enter position numbers, allocate funds  RJRPAYL associate HR payrolls with aid years *  RJRSEDR default rules for pay dates and statuses * Banner HR must be installed Student Employment Set Up Forms

 RJASERF employment referral form (optional)  RJASEAR employment authorization form  RJASEME enter / adjust payroll amounts via mass entry  RJISEWH review individual work histories Student Employment Processing forms

 RJRAUTH authorization report lists all students with current work authorizations for a given aid year  RJRDPPR departmental pay period report lists earnings for all student payroll locations  RJRLOAD loads payroll earnings information from HR system and produces a report listing updates to Financial Aid*  RJRPAYE exception report lists all work study recipients who have been paid but have not been authorized  RJRSEEC earnings control report lists hours worked per pay period * Banner HR must be installed Student Employment Reports and Processes

 Establish authorization statuses  Establish a referral status  Create placement information - job location, job titles, pay ranges, required job skills  Establish placement rules  Create payroll load codes ( Banner HR must be installed )  Define default authorization rules  Authorize a student to work (with and without a referral)  Enter and adjust a student’s earnings  Review payroll history for a student  Review fund budget activity for the work study fund Student Employment Exercises