1 Additional Processes Reports: Printing a roster from left menu Anytime information is needed From the left menu click Membership System>Reports>Chapter.

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Presentation transcript:

1 Additional Processes Reports: Printing a roster from left menu Anytime information is needed From the left menu click Membership System>Reports>Chapter Roster

2 Click on “Add a New Value” if it’s your first time to run a roster from this screen.

3 Type ROSTER in the Run Control ID box. Click Add.

4 Click SAVE on this page. You will only have to do this process the first time you run a chapter roster. This run control ID/process is saved for future use. If chapter number is not automatically entered, enter it in the FFA Chapter ID box. Enter the batch number that you wrote down when you advisor approved your roster if you want to print a billing roster for a specific group of students. If you are not running a specific billing roster, leave the batch number box blank. Leaving the batch number blank will produce a report of all the active members in the chapter to date, including supplemental rosters. It will not generate a roster with billing information. Click RUN top/right.

5 This page should auto-fill with Type: Web Format: PDF Click OK

6 You have returned correctly to the first page. At the top, right click on Process Monitor

7 Click REFRESH, top/right until under Run Status says “Success.” Click on that line’s Details link, middle/right of page.

8 Click the View Log/Trace link. [If the View/Log Trace link, bottom/right is not underlined, go back to the previous page (by clicking OK on this page), click “Refresh” a few more times, click on success details link again and return to check this page until the blue link appears.]

9 Open the file by clicking on the FFA3005…PDF link, middle/left of page. This will initialize Adobe Acrobat and the pdf file will appear. The roster is now ready to view, print and save. On the roster, the batch status code will show the status of your roster as it processes through to National. Codes for Status: AA – Advisor/Chapter Approved, SA- State Approved, and NA- National Approved [NA-magazine subscription will start with the next available issue] Notice the batch number column. A zero indicates students who still need chapter roster approval, [Membership System>Process>Chapter Roster Approval.] If you need to run a batch/billing roster, copy a batch number from this pdf, go back and run the roster again, pasting in the batch number.