A P RIMER FOR P ROMOTION Jess W Everett Chair, All-University Senate Promotion Committee (Adapted from presentation of Barbara Bole Williams)

P ROMOTION MOA Read it! 4

S CHEDULE (S ENATE MOA FOR O FFICIAL ) Oct 15 - Intent to Apply form Nov 1 - Department Committees Nov 1 - External Evaluator Names Department & Dean Dec 1 - College Committees Jan 15 - External Evaluator Assessments Jan 15 - Submit Application to Department (Committee) Chair Feb 1 - Department Committee Done March 1 - College Committee Done Feb 28 - One copy to Senate April 1 – Senate Committee & Deans Done May 1 - Provost Done June 1 - President Done June - Trustees Done 5

P ROMOTION - PROFICIENCY IN Teaching Effectiveness Scholarly and Creative Activity Contribution to University Community Contribution to Wider & Professional Community Defined in MOA Appendix A Also refer to department/ college Promotion document 6

Y OUR APPLICATION Describes your experiences as a teacher, scholar, & professional Makes compelling argument for what you do Clearly shows how you met benchmarks 7

A PPLICANT Write letter to Department chair Sign intention to apply form (Office of Provost) Complete promotion application MOA Appendix Candidates for full professor Only Provide names of  2 external evaluators to Department & Dean CV for each evaluator Exception: College of Engineering: Associate too! 8

Develop portfolio organized according to promotion checklist Portfolio contents MOA 5.2 Checklist MOA Appendix G Seven (7) copies MOA A PPLICANT 9

D EPARTMENT R ESPONSIBILITIES (5.3) Department Purpose Statement Promotion Standards Balance (Weight) Teaching Effectiveness Scholarship and Creative Activity Contribution to University Community Contribution to Wider & Professional Community Schedule for evaluation Review standards and procedures periodically Approved by College Deans and Provost 10

D EPARTMENT R ESPONSIBILITIES (C ONT.) Faculty evaluation Plans, standards, criteria, procedures New faculty orientation In-House Costs Optional Development Plans 11

D EPARTMENT R ESPONSIBILITIES (C ONT.) Department Promotion Committee schedules interview with applicant to review portfolio DPC evaluate portfolio and vote Point system optional DPC decides FAVORABLE DPC inform applicant and forward written report to College Promotion Committee (CPC) Candidate  7 copies of portfolio (w/ DPC report & candidate response) to chair of College Promotion Committee Candidate  Supplementary materials (optional) – 1 copy 12

D EPARTMENT R ESPONSIBILITIES (C ONT.) DPC decides UNFAVORABLE Written explanation provided, including how candidate does not meet the criteria At request of candidate, meeting scheduled to discuss Applicant can withdraw application or ask to have materials forwarded to CPC See MOA for details 13

C OLLEGE P ROMOTION C OMMITTEE Composition and election of CPC Senate Promotion Committee runs elections for most CPC s Role of CPC Review DPC recommendation and evaluate applicant’s qualification Conduct interview with applicant Vote on applicant’s request for promotion Forward recommendation (Chair of DPC) College Dean University Senate Promotion Committee (USPC) 14

C OLLEGE P ROMOTION C OMMITTEE (C ONT.) Chair CPC  1 copy to SPC Unless Candidate requests review by UPC (6 copies) Chair CPC  1 copy to Dean w/ supplemental Chair SPC  1 copy to Provost Exceptions: Mixed Chair CPC  6 copies to UPC for review (automatic) Unfavorable (Unanimous or mixed) Candidate may withdraw, no copies sent 15

C OLLEGE D EAN Review DPC & CPC recommendations, rationales and Applicant portfolio Meet with applicant Forward recommendation to candidate, DPC & CPC If Negative, applicant may Withdraw from further consideration, or Appeal negative recommendation by advancing application to Provost Positive recommendation Automatic advance to Provost 16

U NIVERSITY S ENATE P ROMOTION C OMMITTEE Members from each College Chair elected by Senate Conduct and supervise election of College Committees Receive, retain and review all applicants who received negative recommendations or mixed votes and/or who request a review Determine whether procedures were followed by previous committees Certify to provost that procedures followed Forward portfolios to Provost 17

A DMINISTRATION Provost and President is “largely procedural”, but can (and do) conduct substantive reviews Provost review portfolios and makes recommendations to President Copies of recommendations provided to the candidate If not recommended, candidate may withdraw request materials forwarded to President for further consideration President considers Provost recommendation and informs candidate of his/her decision Candidates or chairs of any promotion committee can request meeting 18

B OARD OF T RUSTEES Recommendations considered by BOT at June meeting Promotion takes effect following September 19

T IPS FOR D EPARTMENTS Guidance in early years to support Candidate’s development Thorough, honest, direct review to Candidate Give Candidate things to think about, reflect upon, and grow from (things Candidate can write about) Suggestion improvements & give constructive criticism Peer observations, use department criteria ( not just 1-pg summary) 20

S AMPLE C RITERIA FOR P EER O BSERVATION Good organization of subject matter Appropriate pacing Adherence to departmental syllabi & policies Effective communication Knowledge and enthusiasm for subject matter & teaching Positive attitudes toward students Fairness in examinations and grading Flexibility in approaches to teaching Appropriate student learning outcomes 21

C RITERIA FOR P ROMOTION University-wide Criteria: Defined by the collective bargaining agreement and summarized at both the Provost’s and Senate’s websites: Departmental Criteria: Each Department approves promotion criteria, interpreting common university criteria in own department Due dates: See MOA 22

C ONTENTS OF A F OLDER ( SEE P ROMOTION MOA) Complete Checklist with page numbers Departmental info Terminal degree Departmental interpretation and weighting of evaluation criteria Role of Dept Chair RU personnel resume (basic vita) Candidate’s self-assessment of professional performance Plans for future professional growth Student evaluations and peer observations, and candidate’s responses 23

C ONTENTS OF A F OLDER ( SEE P ROMOTION MOA) Assessment of teaching effectiveness Evaluation letter from approved External Evaluator Full Professor only! Departmental evaluation of Prof Performance Committee recommendation Numerical vote Names & signatures of committee members and chair Copy of recent evaluation of Dept Committee, University Senate Committee, Dean, Provost and President Supplemental folder (optional) 24

F REQUENT C ONCERNS Sloppiness, lack of organization, missing page numbers Show pride in work Poor Candidate reflection Poor Candidate response to student evaluations and peer observations Provide thorough self-reflection & explanations Missing signatures and/or dates Missing copies of evaluations from previous review cycles Include recent reviews at back of current folder and others in Supplemental Folder 25

DOUBLE CHECK FOLDER MOA checklist Initialed by DPC Chair Consecutive page numbers Self-appraisal signed and dated by Candidate Student evals signed and dated by Administrator or DPC Chair Peer observations signed and dated by Observer and Candidate Dept Eval signed and dated by all DPC members and Candidate 26

T IPS FOR C ANDIDATES Print Double-Sided Check and double-check file organization Have proof-reader check spelling and grammar If inserting pages at the last minute, use letters with numbers (14, 14A, 15, etc) Use tabs to divide sections of folder Make sure all pages of Original Folder are copied 27

T IPS FOR C ANDIDATES ( CONT.) Carefully read MOA and checklist Know your Department guidelines Make a strong case prove deserving of financial commitment from university show pride in work Keep and include all evaluations and letters from DPC, USPC, Dean, Provost, and President Keep and include student evaluations and peer observations 28

T IPS FOR C ANDIDATES ( CONT.) Thorough self-reflection, explanation, and documentation of work and growth in all 4 areas If planning to use your T&R folder also for Promotion in the year you apply for tenure (Year 5), state such in your T&R folder and follow the guidelines for each of the four areas in the Promotion Memorandum of Agreement T&R and Promotion are two separate processes, but you may use the same application folder (beginning AY ) 29 T&R Prom.

M ODIFICATION FROM T&R TO P ROMOTION K EYED TO C HECKLIST Same information, different organization Table of Contents will differ Be sure to follow the respective Checklists Update information between T&R folio due date and Promotion folio due date 30

T IPS FOR C ANDIDATES ( CONT.) Consider providing a 2-5 page “executive summary” of highlights of accomplishments (esp since most recent previous review) at front of folder Do not leave anything open for questioning by multiple reviewers outside your Department Respond to any and all issues raised in review letters from most recent previous review cycle Clearly indicate dates of accomplishments Do not double count 31

T IPS FOR C ANDIDATES ( CONT.) Clearly describe accomplishments Authorship List authors / principle investigators in order of article or proposal Journal articles, chapters or books What was your role? How good is the Journal or Publisher? Why is it a good article, chapter or book? Conference articles In the proceedings? Acceptance based on abstract or paper? Grants Include: Principle Investigators, Title, Funding Agency, $ amount, Years & Status Status – Pending, Declined, Funded 32

T IPS FOR C ANDIDATES ( CONT.) Include blank student evaluation form in folder include questions that students responded to so student feedback can be interpreted by reviewers outside your Department Explain the scoring of the student evaluations Range (0-4 ? 1-5?) Value (5=poor? 5=excellent?) Create table summarizing student evals with dates and classes by semester 33

T IPS FOR C ANDIDATES ( CONT.) Put supporting material in Supplemental File Table of Contents Tabs Page numbers Include any evaluations not in the Promotion folder in Supplemental File 34

W HERE TO GO FOR HELP Department Promotion Committee members Faculty Center Director: Deb Martin 3 rd Floor James Hall Mentoring Sample documents Organization Teaching tips 35

W HERE TO GO FOR HELP ( CONT.) Senate website Faculty Promotion MOA &tips available for download Check website for Promotion tips and documents Provost website - Chair of Senate Promotion Cmte: Jess Everett 36