Office of the Registrar “Past – Present – Future” Administrator’s Forum: December 6, 2011

Past – Present – Future “At the final trustee meeting of the year, on December 31, 1918, Lovett recommended that the university authorize the appointment of a dean (who would have “oversight of the attendance, conduct, and discipline of students”), a registrar (for the keeping of all student records), and a bursar (for the oversight of the business and material equipment, as well as the discharging of the duties of a purchasing agent for all departments”).” Boles, John B., University Builder, pages

Past – Present – Future “The trustees quickly accepted these recommendations, and at the February 26, 1919 meeting, Lovett asked confirmations of his candidates for each position: Robert Granville Caldwell as dean, Samuel G. McCann as registrar, and John T. McCants as bursar. Each would serve for years and become beloved by students and alumni.” “This trio of advisors – the dean, the registrar, and the bursar – in trusted concert with Lovett essentially governed Rice for the next two decades.” Boles, John B., University Builder, page 158

Past – Present – Future Samuel Glen McCann  First registrar ( )  First director of admissions ( )  A founder and first president of the Association of Rice Alumni “In a memorable retirement message, entitled “Once In A While”, Mr. McCann told Alumni that only “once in a while” was a great institution created. He charged them to be custodians of Rice University and help keep it on the proper course toward greatness.” McCann obituary, Sallyport, May 1962

Past – Present – Future The Office of the Registrar (OTR) is the official university steward of student academic records on behalf of students and the Rice University community. The OTR supports the instructional and student progress endeavors of the university by providing quality services to:  Students (current and former)  Faculty and Instructors  Academic and Administrative Departments  Alumni  the Public

Services Provided by OTR:  Academic record creation and maintenance  Student registration  Grade processing and recording  Official transcript issuance  Enrollment and degree verification  Transfer credit articulation  Veterans certification  Student athlete academic process monitoring  Certification of degree requirements  Monitoring of academic policies

Services Provided by OTR:  Creation, maintenance and publication of the Course Catalog and Schedule of Courses  Course scheduling  Classroom assignments  Final examination scheduling  Coordination of course & instructor evaluations  Dissemination of accurate, timely and complete students data information  Service on university committees

Student Records:  1912 – 1983: Permanent Record Cards (PRCs)  1983 – 1999: PRIME (electronic SIS)  2000 – 2004: Exeter SIS  2004 – present: BANNER Goal to Move to ONE Electronic Student System  All PRCs have been electronically imaged (OnBase)  Exeter ( ) records migrated to BANNER  PRIME ( ) data being migrated to BANNER (ongoing)

Fall Semester Enrollments New First-Time (UG) Matriculants (last 10 years) Year New UG Total * Office of Admissions / Office of the Registrar

Fall Semester Enrollments Fall Enrollment Count (last 10 years) Year UG* GR Total *Undergraduate Professional (UP) students included in the UG numbers

Fall Semester Enrollments

Fall Course Sections / Course Enrollments Fall Course Sections & Course Enrollments Count (last 10 years) Year Section Enroll ments *Sections counted have a minimum enrollment of 1 student

Fall Course Sections / Course Enrollments

Classroom Inventory: General Purpose OTR-Scheduled

Classroom Utilization (Fall 2011)

Past – Present – Future  Introduction of New Web-Based Tool for Online Submission of Course Catalog, Schedule of Courses  Broader Rollout of ESTHER Waitlist Function  Further Emphasis on Classroom Utilization, inc “2/3rds Rule”  Building of Rice Curriculum into BANNER (tentative)

Past – Present – Future “Ask the Expert” (February 1, 2012) The Office of the Registrar

OTR Staff: Ellen Everett, Senior Associate Registrar Ana Bernard, Transcript and Verification Analyst Alicia Bradley, Student Records Analyst Cynthia Chavez, Staff Assistant-Customer Service Pat Croes, Associate Registrar Chris Higgins, Classroom and Scheduling Manager Christopher Jones, Transfer Credit Specialist Darlene Judd, Registration Assistant John Martinez, Catalog and Scheduling Assistant Debra Roberts, Assistant Registrar Shar-Lee Shandera, Student Records Analyst Katie Steele, Executive Assistant

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