ESR - Solutions for the Future Victoria Crowther ESR Central Team NAMPS Conference - November 2010

Presentation Objectives: ESR – Solutions for the Future The Current ESR Picture and Benefits for Medical Staffing Teams Future ESR Developments Questions

The Current ESR Picture

Occupational Health Clearance Implementation ESR can be used to capture OH records for Applicants and Employees. This includes: –Capture: Health Assessments (including OH Clearance Status) –Capture and Transfer via IAT: Immunisations and Checks Medical Staffing Teams have direct access to Clearance Status and Assessment information through: –ESR Notifications –Read Only access to Health Assessment Form

Occupational Health Clearance Implementation Key Message: ‘Medical Staffing Team must create new starter records as Applicants to support the pre employment IAT process.’

ESR Links with Training Passports 18 New Statutory and Mandatory Training Competencies agreed and introduced into ESR – June 2010 New Competencies form part of the Inter Authority Transfer dataset – June 2010 Key Message: ‘Reduces the need for duplicate training for Junior Doctors!’

Changes to the Deanery Recruitment Interface Process Set up Vacancy and Recruitment Activity once (as part of the pre-requisite activities) The interface can be used for internal rotations (where a trainee is moving from one post to another within the same organisation) Key Message: ‘Organisations need to work in partnership with Deaneries to implement the interface – thus reducing the burden on Medical Staffing Teams during Junior Doctor Rotations and Intakes.’

Recruitment Activity for ‘Deanery Body’ Completed and Vacancy applied- Save Record Vacancy Form Completed– Save Record Requisition Completed– Save Record Deanery Post Number Allocated to ESR Position Deanery Recruitment/Rotation Process Trust Prerequisite Activities within ESR Deanery Issue New Starter/ Rotation Matrix Deanery Supply Applicant Files on the Interface for all Recruitment or Rotations Trust Completes Employment Checks in ESR Applicant is Hired within ESR on Start Date identified in the Matrix

Professional Registrations Interface Improvements (GMC) Interface validates new GMC Records and updates (where appropriate) on a regular basis ESR Data Team report on invalid GMC numbers identified in ESR ‘Decision notifications’ are generated for mismatch GMC records in ESR – additional monitoring introduced to ensure organisations deal with them Key Message: ‘Ensure your Medical Staffing Role is allocated to someone within your organisation, and always capture Doctor’s GMC numbers accurately.’

ESR Benefits for Medical Staffing IAT facilitates the movement of OH and other employment information from previous employer Links with Statutory and Mandatory Training Passports and transfers Competencies via IAT Dual data entry reduced by use of NHS Jobs and Deanery Recruitment Interface GMC information is validated and updated ESR Trust A Trust B IAT Deanery NHS Jobs GMC

Future ESR Developments

ESR National Medical Staffing Subgroup Tasked by the ESR National User Group to identify requirements for change in ESR Role is to review, consider and prioritise enhancements to ESR for Medical Staffing. Currently reviewing: –The Deanery Recruitment Interface Process Contact the ESR PMO for further information on your regional representative

Upcoming Changes to Occupational Health Development of an interface (bi-directional link) with specialist Occupational Health systems Ongoing development of ESR forms ESR Third Party OH System IAT Data IAT Data Clinical Team Input Clinical Team Input Key Message: ‘Medical Staffing and HR Teams will be able to obtain Clearance Information through ESR at the pre employment stage.’

Upcoming Changes to IAT Auto IAT Process – to rationalise the whole process and remove obstacles which previously added delays Statutory and Mandatory Competencies to be transferred at the pre employment stage and then updated again at hire stage Key Message: ‘NHS Organisations will still need to request the Inter Authority Dataset for new starters – this should form part of standard recruitment practice and will benefit the wider NHS.’

Upcoming Changes to Aid Medical Trainee Induction New Applicant Reports – Reports for applicants will identify which Statutory and Mandatory Courses the individual needs to attend Auto User Creation – Enables automatic creation of ESR user accounts and will include the ability for Applicant to access the NLMS for e-Learning Key Message: ‘In order to benefit from both of the above new starters should be set up as applicants within ESR.’

Any Questions?