PT/Student Support School of Geosciences

Personal Tutor Briefing Student Survey Results – there is a summary in your notes for you to read through. Best Personal Tutor Award – Linda Kirstein

Personal Tutor Expectations The PT will provide: One individual meeting per semester (welcome meeting in fresher’s week does not count!) Students on exchange or year abroad should still have the meeting (via skype/phone etc) Group meetings (at least one per semester) Provide feedback on student portfolio Brief students on any preparatory and follow up work (SCC can assist) Respond promptly to student requests for contact within 3 working days (liaise with SSC if this is not possible) Maintain accurate and appropriate record via EUCLID Refer students with personal (pastoral) matters to SSC Academic references for students The School Personal Tutoring Statement has been given to you and gives detailed information about the Personal Tutor role.

4 Progression Full-time students are expected to take and pass courses worth 120 credits each year PTs can normally progress pre-honours students if have passed 100 credits in the last academic session: -Students can re-take the failed course as “assessment only” or they may wish to retake the course in “full attendance”. - If an “outside course” (i.e. non compulsory course) has been failed then a new course can be substituted SSC checks all students progression and refers student to Senior/Deputy Tutor for interview if appropriate. Check with SSC if in doubt.

Student Portfolio The Student Portfolio will consist of assessed work that students will be required to bring to the compulsory PT meetings in semester 1 and 2. The SSC will provide PT’s with folders to give to 1 st and 2 nd year students at their meetings in fresher’s week. Students will be asked to keep any work they get back in the folder so as it can be brought along for discussion/feedback at later date. Work for 3 rd and 4 th year student’s are kept in Teaching Office, student can request to sign it out for their meetings.

6 What goes in Euclid notes? Comments on meeting outcomes –From PT: brief comment –From student: expanded comments –From PT: feedback on student comments Comments from SSC Any other communications from anyone that should be on the record (all staff can add notes) Note: mark private/sensitive information as Confidential. Dean of Students; PT ; Snr PT ; Student; Student Support Coordinator; Sarah McAllister and orginator of note can view.

7 EUCLID UPDATE Immigration Overview gives access to view the following from 2014/15: Student passports and visas - New students are uploading passport and visa documents as part of the registration Tier 4 census records - attendance will be recorded in EUCLID Status change reports made to the home office CAS Requests A flag has also been added to the Student HUB to indicate if a student is Tier 4 Sponsored.

8 New Policies for 2014/15 Student Attendance & Engagement Monitoring Policy UOE suggested points of contact: PointAttributeDescriptionTimeline 1Attendance In-person meeting with Personal Tutor/Supervisor as part of matriculation and/or School/Programme Induction Sept/Oct 2AttendanceAttendance at Semester 1 census pointOct/Nov 3Attendance Attendance at tutorials/practicals or similar classes This could count as engagement, if participation is evaluated and marked Oct/Nov 4Engagement Engagement with online virtual learning content on or by a given date (Learn), or regular usage of the Library (evidenced from Library gate data) Throughout year 5EngagementSubmission of scheduled assessed workNov/Dec 6EngagementAttendance of the examination dietDec 7AttendanceMid-year meeting with Personal Tutor/SupervisorJan/Feb 8EngagementSubmission of scheduled assessed workFeb/Mar 9AttendanceAttendance at a census point Jan/Mar/July for PGs 10EngagementAttendance of the examination dietMay/June

9 Lunch time sessions for first year students in semester 1 New website Please encourage attendance

10 Questions!