JIEM and Business Process Change

Exchange Analysis  Work with stakeholder Subject Matter Experts (SMEs) to identify information sharing requirements  Identify the context and content of the exchange  Follow a standard methodology to describe and capture exchange requirements Accurately defining requirements leads to effective application development and easies the impact of change

Use an Effective Methodology and Tools  Methodologies UML (Uniform Modeling Language) JIEM (Justice Information Exchange Model) Analysis BPMN (Business Process Modeling Notation)  Tools Freeware – ArgoUML, JIEM Licensed – Enterprise Architect, Visio, Exchange Modeler

What Is JIEM?

The Justice Information Exchange Model (JIEM)  Exchange Analysis Methodology Conceptual Framework Software Tool  Reference Models  Links to the Global Justice XML Data Model (GJXDM) and National Information Exchange Model (NIEM) for development of conformant Information Exchange Package Documentation (IEPD)

JIEM Conceptual Framework All information exchange can be described in five dimensions:  Processes  Events  Agencies  Conditions  Information Documents Data elements

Process A group of logically related events that are synonymous with a general business activity  Investigation  At large  Detention  Pre-disposition court  Post-disposition court  Pre-disposition supervision  Post-disposition supervision  Incarceration  Post supervision

Event Decisions and actions that trigger information exchange  Arrest  Booking  Filing decision  Sentencing  Release from prison

Agency The entity that sends or receives information  Police department  Prosecutor  Public defender  Trial court  Probation  Corrections

Conditions Factors that determine what information goes to which agencies  If subject enters guilty plea  If sufficient evidence to file charges  If subject charged with misdemeanor  If subject over 18 years of age

Information Information exchanged between agencies  Documents  Data Elements

Exchange Structure Sending Agency Prevailing Process Triggering Event Receiving Agency Subsequent Process Subsequent Event Conditions Information

Justice Information Exchange Model Process Event Process Event Condition Sending AgencyReceiving AgencyDocument Investigation

Justice Information Exchange Model InvestigationEvent Process Event Condition Sending AgencyReceiving AgencyDocument Prosecution Charging Decision

Justice Information Exchange Model InvestigationEvent Prosecution Charging Decision Event Condition Sending AgencyReceiving AgencyDocument If prosecutor finds sufficient evidence to file charges Process Event

Justice Information Exchange Model InvestigationEvent Prosecution Charging Decision Event If prosecutor finds sufficient evidence to file charges Condition Sending AgencyReceiving AgencyDocument If charge is a misdemeanor Process Event

Justice Information Exchange Model InvestigationEvent Prosecution Charging Decision Event If prosecutor finds sufficient evidence to file charges If charge is a misdemeanor Sending AgencyReceiving AgencyDocument Process Event Prosecutor

Justice Information Exchange Model InvestigationEvent Prosecution Charging Decision Event If prosecutor finds sufficient evidence to file charges If charge is a misdemeanor Prosecutor Receiving AgencyDocument Criminal Complaint Process Event

Justice Information Exchange Model InvestigationEvent Prosecution Charging Decision Event If prosecutor finds sufficient evidence to file charges If charge is a misdemeanor Prosecutor Receiving Agency Criminal Complaint Process Event Court

Justice Information Exchange Model InvestigationEvent Prosecution Charging Decision Event Process Event If prosecutor finds sufficient evidence to file charges If charge is a misdemeanor ProsecutorCourt Criminal Complaint Pre-disposition Court

Justice Information Exchange Model InvestigationEvent Prosecution Charging Decision Event Pre-disposition CourtEvent If prosecutor finds sufficient evidence to file charges If charge is a misdemeanor ProsecutorCourtCriminal Complaint Open Case

Justice Information Exchange Model InvestigationEvent Prosecution Charging Decision Event Pre-disposition CourtEvent Open Case Event If prosecutor finds sufficient evidence to file charges If charge is a misdemeanor ProsecutorCourtCriminal Complaint Exchange Number

JIEM Exchange Narrative During the Investigation process, at the Prosecution Charging Decision event, if prosecutor finds sufficient evidence to file charges, and if charge is a misdemeanor, the Prosecutor sends the Criminal Complaint, to the Court for the Open Case event in the Pre- disposition Court process.

Exchange Details  Transaction Type  Perspective  Status  User Defined Variables  Related Exchanges  Frequency  Urgency  Value  Complexity  Duration Additional information about the exchange that captures descriptive details, business rules and other attributes

Criminal Complaint Exchange Court Case NumberCourt Case TypeSubject IDNameCourt Unit IDCourt Case ID Justice Information Exchange Model

Content of the Exchange

Business Processing Modeling using JIEM

Using JIEM in BPM  Document Existing Business Practices and Information Flow  Analyze the Effectiveness and Economy of Existing Practices  Create a Blueprint for Improved Information Sharing

The Role of JIEM in BPM  Document “as-is” practices and develop “to-be” models  View relationships between agencies and identify gaps in information sharing  Leverage work of others by using reference models  Export business rules and data to other development tools

Gap Analysis

Identifying Access Requirements

Complete Documentation

Excel Output

Graphical Output

Other JIEM Features  Reference Model based upon the adult/felony environment Source data for the JIEM Site Database Builder  Application to domains outside of justice – Emergency Management Intelligence  Leverage the work of others

JIEM in the Requirements Process

Domain Modeling: UML Precise and formal, yet…  Graphical and understandable by stakeholders  Supports O/O concepts inherent in XML Schema  Supported by low-cost tools  Industry/developer buy- in and adoption

Development of XML Specifications JIEM Modeling Data Mapping SSGT Development XML Exchange Specifications Define Exchange Requirements Map Data Elements to GJXDM/NIEM Generate GJXDM/NIEM Conformant XML Schemas JIEMSSGT Tool

JIEM Benefits to State and Local Jurisdictions  Common language and methodology  Best practices from other jurisdictions  Model that communicates requirements to developers  Links to national models  Reduction in implementation time and cost

For Further Inforamation  SEARCH X 200  Mark Perbix