July 2013 Workforce and Economic Development Division California Community Colleges Chancellor’s Office CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE Basics of Accountability Reporting California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 1

Overview Financial Reporting – Expenditures: Where and what to report – Summary of Activities Key Talent Assessment: 360⁰ Evaluation Common Metrics California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 2

Reporting on Multiple Funding Streams Quarterly financial reporting is required on the 3 braided funding streams on which the WEDD RFAs are based. California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 3 EWD program SB 1070 Perkins 1B

Financial Reporting: Separate Tracking for Each Funding Stream Year-to-Date Quarterly Expenditure and Progress Report Websites (YTD) logon.cfm logon.cfm d/logon.cfm d/logon.cfm ogon.cfm ogon.cfm California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 4 Perkins 1B SB 1070 EWD program

Quarterly Reporting for Perkins 1B Funded Grants Online Form These include Regional Consortia Grants. Select District/College then the grant number and enter the password. For more detailed information about entering in your expenditures, click the “Year-To-Date Expenditure and Progress Reporting Usage Guide” California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 5 Perkins 1B

Quarterly Reporting for EWD Funded Grants Online Form These include the COEs, Sector Navigators, and Deputy Sector Navigators. Select District/College then the grant number and enter the password. For more detailed information about entering in your expenditures, click the “Year-To-Date Expenditure and Progress Reporting Usage Guide” California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 6 EWD program

Quarterly Reporting for CTE Pathways (SB 1070) Funded Grants Online Form These include the Sector Navigators, Deputy Sector Navigators, and other upcoming grants. Select District/College then the grant number and enter the password. California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 7 SB 1070

Financial Reporting: Two-part YTD Quarterly Reporting Financial Accounting of allowable and allocable expenditures Narrative Summary of activities (include data specifically collected for each funding stream) Respond to data and activities specifically collected and completed for each funding stream California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 8

Grant Reporting for Multiple Funding Streams: Deputy Sector Navigator Economic & Workforce Development $200,000 from the EWD program Based on Ed. Code Sec Requires dollar-for-dollar match Report into the EWD YTD condev/Prod/logon.cfm condev/Prod/logon.cfm Governor’s CTE Initiative (Pathways) $100,000 from Pathways (SB 1070) Based on Ed. Code Sec No match Report into the Pathways YTD B70/Prod/logon.cfm B70/Prod/logon.cfm California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 9

Common Metrics Three categories of accountability measures: – Student momentum points – Leading indicators of curriculum alignment to workforce needs – Quality of Service Measures for Key Talent California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 10

Key Talent: 360⁰ Evaluation Applies to Key Talents: – Regional Consortia Chairs – Sector Navigators – Deputy Sector Navigators – COE Directors Tool will be provided by the CCCCO Included as one aspect of the overall grant performance evaluation California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 11

Key & Reporting Dates Reporting Dates October 25, 20131st Quarter Year-to-Date Expenditure and Progress Report due January 25, 20142nd Quarter Year-to-Date Expenditure and Progress Report due April 25, 20143rd Quarter Year-to-Date Expenditure and Progress Report due and Last day for workplan amendments June 30, 2014Projects Completed July 25, 20144th Quarter Year-to-Date Expenditure and Progress Report due August 31, Final Performance Reports and Final Report of Expenditures due California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 12

Requirement for Funding The Chancellor’s Office reserves the right to offer for competitive bid those grantees at the bottom quartile (25%) of performers. California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 13