IEEE Central Texas Section Section Conferences CTS Spring Planning Meeting San Marcos Jan 29 th, 2011 Section Conferences CTS Spring Planning Meeting San Marcos Jan 29 th, 2011 Thuy Dao CTS Conferences Coordinator

IEEE Central Texas Section CONFERENCE ORGANIZERS NEWS l New Fee for technically Co-Sponsored Conference l $500 fee for conference that do not publish with IEEE l Begin Jan 2011 l Charge to IEEE co-sponsoring organization unit (OU) l Include Non-discrimination statement in conference materials & informed vendors of IEEE policy. l LIFE member & Student conference registration fee  reduced rates for conferences  Life members fee must be no higher than the rate offered for Students. l Starting 9/2010, new $14 tax on US visitor from visa-waivers country.

IEEE Central Texas Section WHY CTS SUPPORT CONFERENCE ACTIVITES l CTS Conference Goals l Increase education of CTS Chapter leaders so as to increase future conference activity l Identify more conferences to sponsor financially l Support Non-Sponsored Events when IEEE members benefit l Benefit financially (allows increased IEEE activities) l Financial Sponsored Conferences provides long term financial resources

IEEE Central Texas Section Start DateConf #Conference NameConf. CityLocation 2/12/ IEEE 17th International Symposium on High Performance Computer Architecture (HPCA)San AntonioRivercenter Marriott Hotel 2/22/ IEEE Sensors Applications Symposium (SAS)San AntonioHyatt Regency San Antonio 3/3/ IEEE-USA Annual MeetingAustin Renaissance Austin Hotel, 9721 Arboretum Blvd 4/10/ IEEE International Symposium on Performance Analysis of Systems & Software (ISPASS)AustinWestin Domain 5/14/ IEEE-IAS/PCA Cement Industry Technical ConferenceSan AntonioJ.W. Marriott Hill Country Resort 6/3/ IEEE 38th Photovoltaic Specialists Conference (PVSC)AustinTBD

IEEE Central Texas Section CTS Sponsor Conferences l 2011 l IEEE USA March 4 th – Austin l Engineering Week Event in Austin Feb 21 st – 25 th l Feb am – 1pm – at FSL Semiconductor. Speaker John Weil on “Energy Efficient System Design. It’s more than a power budget…" l Feb. 23 6pm – 8pm – at AT&T. Speaker Leslie Martinich on “ What is your role in innovation” l Mar. 3 rd – 11am -1pm - TBA. Speaker Jim Kennedy on “Lessons in Life and Leadership…As Inspired by True Stories of Space Exploration” l Others in planning phase: l EDC STW September 2011 (100%) l PEC Training class October 2011 (100%) l ICICDT 2012 (100%) l Globecom 2014

IEEE Central Texas Section CTS Guidelines 1.Contact Thuy Dao to determine the meeting category for your event. 2.Workshop, tutorial, and lecture  Submit plan and budget to CTS executive committee for approval prior to execution on plan.  Budget should resulted in 20% surplus. 3.Conference, Symposium,Training class, and Workshop  Submit plan and budget to CTS executive committee for approval prior to execution on plan.  Budget should resulted in 20% surplus.  An MOU has to be signed between CTS & event organizer if CTS / chapter is to be financial or technical sponsor  All contracts have to be reviewed and approved by CTS executive prior to signing.

THANK YOU

IEEE Central Texas Section CONFERENCE CHALLENGES l Increasing conference awareness l Finding volunteers willing to lead / participate l Educating chapter (and Section) leaders to get involved with their societies so as to bring conferences to CTS

IEEE Central Texas Section IEEE EDUCATION FOR CONFERENCE ORGANIZERS l IEEE POCO Web Pages l WEB based conference schedule l WEB based financial planning l Past POCO Conferences’ presentations available l E-letters for latest news l Annual POCO Conference l 2010 presentations on POCO website l Technical Sponsor requirements - new

IEEE Central Texas Section