Improving Workflow Efficiency with the Centricity™ Business Dictionary Sync Utility April 29 – May 2, 2015

©2015 General Electric Company – All rights reserved. The results expressed in this document may not be applicable to a particular site or installation and individual results may vary. This document and its contents are provided to you for informational purposes only and do not constitute a representation, warranty or performance guarantee. GE disclaims liability for any loss, which may arise from reliance on or use of information, contained in this document. All illustrations are provided as fictional examples only. Your product features and configuration may be different than those shown. Information contained herein is proprietary to GE. No part of this publication may be reproduced for any purpose without written permission of GE. DESCRIPTIONS OF FUTURE FUNCTIONALITY REFLECT CURRENT PRODUCT DIRECTION, ARE FOR INFORMATIONAL PURPOSES ONLY AND DO NOT CONSTITUTE A COMMITMENT TO PROVIDE SPECIFIC FUNCTIONALITY. TIMING AND AVAILABILITY REMAIN AT GE’S DISCRETION AND ARE SUBJECT TO CHANGE AND APPLICABLE REGULATORY CLEARANCE. GE, the GE Monogram, Centricity, and imagination at work are trademarks of General Electric Company. All other product names and logos are trademarks or registered trademarks of their respective companies. General Electric Company, by and through its GE Healthcare division. 2 Individual Page Use?: Yes Are all Uses and Applications Discussed or Referenced in the Proposed Material on Label for the Product?: Yes Relates to a Major new Product/Services Launch?:No Includes Product or Service Claims, Features, Benefits or similar information?: No Contains Competitive or Comparative Claims?:No Includes Return on investment (ROI), quantifiable cost of ownership, reimbursement, or meaningful use claim or reference?: No Include References to Market / Segment Share or Market / Segment Leadership?:No Include identifiable Patient Information / Data?:No If Customer Names are Used, are Necessary and Appropriate Permissions in Writing and on File?: Yes – Permission to use on File (in Gallery) Include Customer Testimonials?:No If any non-GE Stock Images are Used, are Necessary and Appropriate Permissions in Writing and on File?: N/A Do the Proposed Materials Contain Images of GE Products?: NO Do all Product Images Depict the Device(s) Being Promoted in the Piece?:N/A This is a Translation of a Previously Approved Piece in Which no Changes Have Been Made?:No This is a Revision of a Document Previously Approved for Ad / Promo Use?:No

©2015 General Electric Company – All rights reserved. The results expressed in this document may not be applicable to a particular site or installation and individual results may vary. This document and its contents are provided to you for informational purposes only and do not constitute a representation, warranty or performance guarantee. GE disclaims liability for any loss, which may arise from reliance on or use of information, contained in this document. All illustrations are provided as fictional examples only. Your product features and configuration may be different than those shown. Information contained herein is proprietary to GE. No part of this publication may be reproduced for any purpose without written permission of GE. DESCRIPTIONS OF FUTURE FUNCTIONALITY REFLECT CURRENT PRODUCT DIRECTION, ARE FOR INFORMATIONAL PURPOSES ONLY AND DO NOT CONSTITUTE A COMMITMENT TO PROVIDE SPECIFIC FUNCTIONALITY. TIMING AND AVAILABILITY REMAIN AT GE’S DISCRETION AND ARE SUBJECT TO CHANGE AND APPLICABLE REGULATORY CLEARANCE. GE, the GE Monogram, Centricity, and imagination at work are trademarks of General Electric Company. All other product names and logos are trademarks or registered trademarks of their respective companies. General Electric Company, by and through its GE Healthcare division. 3

Presenters Teyjon Robledo, Departmental IS Consultant - Orlando Health Nancy Stott, Departmental IS Consultant - Orlando Health Iain Gorton, Lead Support Engineer - GE Healthcare 4

Information about Orlando Health 5 Interesting facts about Orlando Health  We are the 5 th Largest Employer in Central Florida  3.5 M Central Florida Residents Annually  7K International Patients Annually  14,310 Team Members  1,780 Beds (8 Hospitals)  2,206 Physicians; 739 Employed

Overview Introduce Tool A Little Bit of History Benefits Preparation Important Considerations Dictionary Owners Interface Awareness Environments Specific Dictionaries Example Parent / Child Relationships Referenced Dictionaries Dictionary Sync Utility Tool Restore Wrap Up Automation Lessons Learned Current Development Documentation 6

7 Overview Introduce Tool Orlando Health is currently using version of the Dictionary Sync Utility Copies selected dictionaries from one environment to other environments Manual or Automated Restore option only available for the last sync completed Compatible with Partitioned and Parent / Child Dictionaries

Overview 8 A Little Bit of History Before using the Dictionary Sync Utility, Orlando Health was manually updating four environments Live Primary Test Secondary Test Train

9 Increased efficiency Two environments updated Automated – Set it and forget it Error reduction Overview Benefits

Parent / Child Relationships Deactivations / Existing Entries Global 10 Preparation Important Considerations

11 Preparation Dictionary Owners Dictionary Owners Communication Agreement

12 Preparation Interface Awareness Will the sync affect your interfaces? Messages will not standardly be triggered. This can be configured if necessary as part of installation.

13 Preparation Environments Orlando Health syncs 17 dictionaries from the Live environment to the Secondary Test and Train environments. Orlando Health does NOT sync to the Primary Test environment.

Preparation - Specific Dictionaries 14 D3 Billing Providers D123 Referring Providers D302 Scheduling Providers D8904 Providers D100 Billing Locations D331 Scheduling Locations D35 Nursing Station – VM Locations D1304 Ordering Locations D48012 Locations D202 Billing Areas D301 Scheduling Departments D37 Services D48013 Departments

15 D77 Reporting Categories D102 Divisions D1324 Service Category D1260 Visit Types Preparation - Specific Dictionaries

Example 16 Referenced Dictionaries  Division & Valid Division: D102  Location(s): D100  Billing Area(s): D202  Department: D301  His Primary Service & His  Allowable Service: D37

Example 17 Provider Dictionary has many referenced dictionaries  We sync these together along with their Parent Dictionaries

18 Example Step 1:  From Dictionary Menu - Select “Dictionary Sync Tool Manual Run”

Example 19 Step 2:  Type Password: Enter password provided by GE Healthcare (for added security if desired)

Example 20 Step 3:  Type your initials and hit “Enter”

Example 21 Step 4:  When you receive the following warning pop up > Click Yes

Example 22 Step 5:  Enter a “?” to list available environments

23 Example Step 6: You will receive the following pop up asking if you want to use an existing list of dictionaries to sync to your selected environment  Click “No” if you want to build your dictionary list from scratch.  Click “Yes” if you have already completed a successful sync and you want to manually run another sync similar to the last one completed.

Example 24 Step 7:  Parent/Child warning

Example 25 Step 8:  Referenced dictionary warning

Example 26 Step 9:  Add all suggested child dictionaries and any referenced dictionaries that are updated regularly

Example 27 Step 10: Save list  Answer “Yes” if you want to save this list as the list for this environment for future syncs.  Answer “No” if you want to use this list for this run only. Step 11 : Start Sync

Example 28 You should see Activity Complete on the screen shown below.

29 Example - Restore Function  Click Dictionary Sync Tool Restore Backup  Type password supplied by GE in to the pop up box (for added security)  Click OK “You only have the ability to restore the previous run” Here are the steps to complete the Restore Function if needed.

Example 30  Type your initials  Hit Enter  Type the environment you would like to restore  Click OK

Example 31  Select “Yes”

Wrap Up Automation 32 Monthly Weekly Daily Dictionary Sync can be scheduled to run regularly via System Night Jobs.

Wrap Up Lessons Learned 33 Know the Rules!

34 Profiles: Currently the list of dictionaries to sync is directly associated with a test UCI. The utility is being enhanced so lists of dictionaries to sync are stored as profiles, and those profiles can be used to apply to multiple test UCIs, and can be centrally updated. Alternate source UCIs: Currently synchronization is only allowed from the live UCI to test UCI. The utility is being enhanced to allow any UCI to be the source UCI for synchronization. This allows for testing dictionary changes against different system configurations (in different test UCIs) before moving them to live. When using an alternate source UCI moving to live is still done using TUUs or manually, not via the utility. Special thanks to North Shore – Long Island Jewish Health for working with us on these enhancements. Current Development

Documentation 35 If you would like specific documentation on how to utilize the Dictionary Sync Utility, please go to the GE Healthcare’s Customer Learning Portal. Documentation Portal:

Questions? 36