EuropeAid Outlining the Dialogue process Official opening Brussels, March 23, 2010 – h –

EuropeAid INDEX Structured Dialogue in a nutshell European working sessions Regional Seminars Supporting initiatives Sequencing of events Online tool: Civil Society Helpdesk & Blog

EuropeAid The SD is an initiative launched by the EC to discuss the involvement of Civil Society Organisations (CSOs) and Local Authorities (LAs) in EC development cooperation. Involved stakeholders: It is an inclusive process gathering the European Commission, European Parliament, EU Member States and CSOs as well as LAs from Europe and from the EU partner countries. The EC Headquarters (AIDCO/RELEX/DG DEV) and Delegations of the European Union The European Parliament Members States Civil Society and LA representatives (European-based platforms and Southern actors) Focus on the South: Inclusion of partner countries CSO&LA is a priority of the Structured Dialogue / Structured dialogue in a nutshell

EuropeAid 1/ Structured dialogue in a nutshell 1. Better define the roles and added- value of various categories of CSOs & LAs in cooperation 2. Better characterize the division of labour between stakeholders and complementarity in approaches and programmes Elaborate a shared definition of the specific role, responsibilities, added value of actors. In country: explore the respective role of the various stakeholders. Explore the potential for renewed partnership between EU CSOs and local CSOs. Explore ways to accommodate requirements of the aid effectiveness agenda and the participation of CSO&LA Enhance complementarity and harmonization among donors. At the country level, enhance the complementarity between the EC programmes supporting CSOs&LAs. Working Group 1: Roles and added-value of CSO and LA in external cooperation Working Group 2: Complementarity and coherence within the AAA Working Groups will be presented this afternoon

EuropeAid 3. Identify possible ways to adapt EC aid delivery mechanisms 4. Explore options to improve future EC initiatives Concretize recommendations on maximising the potential and effectiveness of the call for proposals system and improving the sustainability of projects. Identify alternative aid mechanisms to allow a more strategic involvement of CSOs and LAs through longer-term partnerships Improve EC initiatives in areas like: Development Education & Awareness Raising, Support to local authorities Democracy & Human Rights. Working Group 3: EC aid delivery mechanisms 3 Supporting initiatives Working Groups will be presented this afternoon 1/ Structured dialogue in a nutshell

EuropeAid 1/Four components All 4 components are intertwined and complementary

EuropeAid 2/European working sessions in detail 4 Expert Working Sessions in Brussels: Clustered into 3 Working Groups, they will last one day each. (One could consider these three sessions as the “European Regional Seminar” the same topics will be covered in the decentralized events) Sequencing: 1 st session - 27 April: WG 1 & 2 2 nd session - 13 July: WG 1, 2, 3 in parallel 3 rd session – 5/8 October WG 1, 2, 3 in parallel 4 th session - January 2011 (TBC)

EuropeAid 2/European working sessions in detail Participation: (i)keeping the size of WG manageable in order to allow for fruitful and effective discussions, (ii) ensuring representativity of different categories of participants & (iii) allowing space for potential "newcomers" during the process. Each Working group: 9 representatives of CSO&LA already involved platforms (5 additional seats available for potential new interested platforms) 6/8 Member-states 1 MEP 5 EC representatives 1 Partner country CSO/LA representative from previous regional seminar 2 Experts Around 25 participants per working group

EuropeAid WG 1WG 2WG 3 BelgiumCzech RepublicAustria Czech RepublicDenmarkGermany FranceItaly HungaryLuxembourgLithuania ItalyNetherlandsPortugal SloveniaPortugal UKSweden 2/European working sessions in detail Member-States are kindly requested to confirm their interest and nominate a representative to follow the WG during the whole dialogue process

EuropeAid 3/Regional Seminars in detail 4 regional seminars: Opportunity to integrate Partner Countries CSOs and LAs perspectives in the debate around the key issues, in a participatory bottom-up process. - Bamako (Mali): 1/4 of June Asunción (Paraguay): 14/17 of September Asia (New Delhi): 16/19 of November ENP region (venue to be confirmed): February 2011 Day 1Day 2Day 3Day 4 Internal training session Structured dialogue Working Groups (12 countries) Supporting Initiative: Local authorities in development (10 countries) Headquarters & EU Delegations only Welcome & opening session Working groups 1 and 2 Working group 3 Conclusions Closing session Welcome &opening session Working groups Conclusions & closing session Dates may slightly shift. Participants will be informed well in advance.

EuropeAid 3/Regional Seminars in detail Participation -50/55 Partner countries CSO&LA representatives (including regional networks) -20/30 EU Delegations representatives - 1 representative per involved European platform - 3/5 representatives from Member-States (+ hosted countries MS embassies will be welcomed) -3 EP representatives, ideally MEPs. -10/15 EC HQ representatives -6 experts Around 100/120 participants in each regional seminar

EuropeAid >Indicators presented on the 1st of February to identify 12 countries to be targeted during regional seminars (Structured dialogue part/ Days 2-3) >The goal is NOT to identify exclusively “champions” but to illustrate different contexts  List of countries elaborated with the TA and consolidated by EC > Official note sent to all Delegations (signed by 3 DGs RELEX/DEV/AIDCO) to inform all Delegations + Invitation to the 12 selected countries (note sent last week) 3/Regional Seminars, country selection

EuropeAid 13  Burkina Faso  Cameroon  Democratic Republic of the Congo  Ghana  Ethiopia  Kenya  Mali  Mozambique  Niger  Senegal  Uganda  Zimbabwe 3/ Bamako Seminar – Targeted countries All EU Delegations from sub-saharian Africa are welcome

EuropeAid 3/ Regional Seminar: Identification of partner countries CSO&LA One/several of the following criteria should be considered: Representativity / involvement in a national or regional platform - to facilitate information-sharing among their constituency and, above all, capitalisation of experiences (bottom-up); Prior experience in local EC consultation processes as well as experience in managing or participating in EC projects (i.e. knowledge of EC procedures, participating in a capacity building programme, etc) Knowledge of the aid effectiveness agenda, including involvement in the CSO-led multi-stakeholder processes such as the Open Forum on CSO development effectiveness and Better Aid;

EuropeAid 15 Role of EU DelegationsRole of European-based CSO&LA networks Role of MS Role of TA team Proposal of CSO&LRA representatives Invited to send suggestions Identification of key resource persons 12 targeted Delegations have been asked to identify potential CSO & LA representatives. CSO & LA networks will propose a list of organisations/LAs. They are invited to send suggestions to the EC. TA will propose key resource people with recognised experience Role of EC headquarters with the support of TA Draft list of potential participants will be analysed at EC Headquarters level by EC officials from AIDCO, DG DEV and RELEX, with the support of the TA team. Final list established 3/ Regional seminar: Identification of CSO&LA to be invited

EuropeAid Contribution of European CSO&LA platforms: Platforms should send to the EC a consolidated list of 20/25 CSO&LA representatives to be potentially invited (+ 1 back-up per platform) Proposals should be motivated with a clear specification as to why they have been chosen (their added value in the discussion). Deadline for submission of the consolidated list: 12 of April EC + TA to check the availability. Final list should be ready 1 month before the event & will be communicated to stakeholders. 3/ Regional seminar: Identification of CSO&LA to be invited

EuropeAid 4/ Three Supporting initiatives Targeting specific issues: (i)Development Education activities in Europe: next step on the 13 th of April (contact (ii) LA role in development: 4 th Day of each Regional Seminar (contact (iii) Human Rights & Democratisation: Jordan seminar for ENP countries (first week of July) (contact Specific Technical Assistance Teams have been hired to support the EC in each of these supporting initiatives. More information on the Background Document.

EuropeAid 5/The process: Sequencing of events March 2010 April 2010June 2010July 2010September 2010 October 2010 November Official launchEuropean Working Session 1 Regional seminar 1 – Africa, Bamako European working session 2 Regional seminar 2 – Latin America - Asunción European working session 3 Regional seminar 3 – Asia – New Delhi Regional seminar 4 – ENP– place TBC Final Confer ence 23 March27 April1-4 June13 July14-17 September 5/8 October November TBC Spring 2011 Discussions on the WG contents On-line tool

EuropeAid For more information Online discussion on the structured dialogue blog: Capitalization of discussions on the Civil society Helpdesk: Webpage on Europa: EC Contact(EuropeAid, Unit F1): Thank you for your attention!