MU TRAVEL Are You Or Someone In Your Department Preparing To Travel On University Business?

OBJECTIVES PLANNING/PREPARING TO TRAVEL BEST METHODS TO PAY FOR TRAVEL UNIVERSITY TRAVEL POLICIES AND PROCEDURES TRAVEL REIMBURSEMENTS

UNIVERSITY TRAVEL CARD Employees traveling for University business may obtain a University Travel CardUniversity Travel Card Card is used to pay for business related travel expenses Travelers are personally liable for all charges Employees may apply for card at:

AIR TRAVEL Columbia Regional Airport – Mesaba Airlines operated by Northwest Airlines – Connect to Memphis with 91 non-stop domestic and international destinations Employees must obtain lowest available fare Personal Perquisites Transportation Purchasing Card

TRAVEL AGENCY BENEFITS Scheduling additional travel services – Rental cars, shuttles, etc. Rescheduling of canceled flights and rebooking unused tickets Assistance with problem resolution during travel Advising travelers of travel advisories, rules and regulations, and best routes Providing usage reports and data

HOTEL ARRANGEMENTS Hotel Deposits – University Travel Card – Personal Credit Card – Hotel Card through Accounting Services Hotel Card Hotel Direct Bill Hotels in Missouri – Tax Exempt Certificate Tax Exempt Certificate

RENTAL CAR Documentation required for purpose of rental Expenses reimbursed up to full-size vehicle Discounted rate programs availableavailable Insurance coverage should be declined, except for: – Van with greater than 8 passenger capacity – Trucks transporting cargo – SUV’s used off-road – Traveling outside of U.S. Rental car agreements may be paid with University Travel Card or Direct Bill

DRIVE vs FLY Employees have option to drive for travel within 400 miles of Columbia (one-way) For greater distances, employees may elect to drive versus flying. Cost comparison is required: – Include airfare quote (obtained prior to the trip) – Any travel related expenses between campus and airport

TOP 12 LIST OF THINGS TO CHECK BEFORE SUBMITTING YOUR REIMBURSEMENT – Travel.htm Travel.htm LODGING AIRFARE RENTAL CAR RECEIPTS OVER $75 BUSINESS PURPOSE ADDITIONAL PERSON DEPARTURE/RETURN TIMES ACCOUNT FOR EXPENSES WITHIN 60 DAYS ELECT TO DRIVE VS. FLY OBTAIN NECESSARY SIGNATURES AND APPROVALS MILEAGE TAX EXEMPT LETTER

USEFUL WEBSITES FOR TRAVEL MU TRAVEL- BPPM - MEAL ELIGIBILITY - tml tml

FOREIGN TRAVEL FOREIGN TRAVEL REIMBURSEMENTS OANDA – CURRENCY CONVERTER FOREIGN FEDERAL MEAL PER DIEM -

WHAT’S IN THE FUTURE? TRIP – Travel Reimbursement & Information Program Managed Travel Program –O–Online booking tool –N–Negotiated discounts

QUESTIONS?