Title I, Part A Foundations for New Coordinators Dr. Lynn Sodat Gabie Frazier Virginia Department of Education Office of Program Administration and Accountability July 2015 Coordinators’ Academy

2015 Coordinators’ Academy Session Overview Introduction and Background Major Landmarks in Federal Education Reform Definition and Purpose of Title I, Part A Fiscal Considerations Instructional Delivery Programs Targeted Assistance Schoolwide Programs

2015 Coordinators’ Academy Session Overview Supporting Components Application Information Reimbursement Request Parental Involvement Professional Development Equitable Services to Private Schools Title I Comparability Federal Program Monitoring Title I University

2015 Coordinators’ Academy Landmarks in Federal Education Reform Civil Rights Act Elementary and Secondary Education Act Education Consolidation and Improvement Act A Nation at Risk Report Hawkins- Stafford School Improvement Amendments

2015 Coordinators’ Academy Charlottesville Education Conference Improving America’s Schools Act Educate America Act No Child Left Behind Act Landmarks in Federal Education Reform

2015 Coordinators’ Academy Title I Defined What is Title I? Federal law intended to support the educational needs of disadvantaged students Elementary and Secondary Education Act of 1965 (ESEA), as amended by the No Child Left Behind Act of 2001 (NCLB) Federal funding source

2015 Coordinators’ Academy Ensure that all children have fair, equal, and significant opportunity to obtain high-quality education and reach, at a minimum, proficiency on challenging state academic achievement standards and assessments. Improving the Academic Achievement of the Disadvantaged The purpose of Title I is to: Purpose of Title I, Part A

2015 Coordinators’ Academy Fiscal Considerations: Eligibility for Title I Funding Federal allocation is made to VDOE based on poverty data from the US Census Divisions make school level allocations using a per pupil formula for low-income students VDOE awards subgrants to divisions based upon federal allocation and other adjustments Title I eligibility is based on student poverty.

2015 Coordinators’ Academy Use of Title I Funds Federal funds can be used to: Fund supplementary programs; Fund supplementary materials and staff; and Fund programs and services that specifically support students with the greatest academic need.

2015 Coordinators’ Academy Use of Title I Funds Title I funds are to be used to directly impact student achievement by: Providing additional services that increase the amount and quality of instructional time; Providing students with an enriched and accelerated academic program; Significantly elevating the quality of instruction; and Affording parents substantial and meaningful opportunities to participate in the education of their children.

2015 Coordinators’ Academy Supplement, Not Supplant What does “Supplement, Not Supplant” mean? Federal funds must enhance or increase the level of funding which is normally available from state or local sources Federal funds must not replace state and local funds

2015 Coordinators’ Academy Supplement, Not Supplant State and Local: ice cream and cone Title I: sprinkles

2015 Coordinators’ Academy Supplement vs. Supplant Targeted Assistance A school division may use Title I funds only to supplement and, to the extent practical, increase the level of funds that would, in the absence of Title I funds, be made available from non-federal sources for the education of students participating in Title I programs. In no case may Title I funds be used to supplant, i.e., take the place of, funds from non- federal sources. To meet this requirement, a division is not required to provide Title I services using a particular instructional method or in a particular instructional setting. [ESEA, Section 1120A(b)]

2015 Coordinators’ Academy Supplement vs. Supplant Schoolwide Unlike a targeted assistance program, a schoolwide program school is not required to select and provide supplemental services to specific children identified as in need of services... A schoolwide program school, however, must use Title I funds only to supplement the amount of funds that would, in the absence of the Title I funds, be made available from non-federal sources for that school, including funds needed to provide services that are required by law for children with disabilities and children with limited English proficiency. [ESEA, Section 1114(a)(2)]

2015 Coordinators’ Academy Supplement vs. Supplant Supplanting is presumed in the following instances: Title I funds are used to provide services that are required under other federal, state, or local law. Title I funds are used to provide services that were provided with non-federal funds in the prior year(s). Title I funds are used to provide services for children participating in a Title I program that are provided with non-federal funds to children not participating in Title I.

2015 Coordinators’ Academy Considerations for Planning the Use of Title I Funds Ask yourself, is it... Allowable?Reasonable? Necessary?Advisable? Not prohibited or required by other state or local regulations Supplemental to the basic education program Necessary and reasonable for proper and efficient performance and implementation Not exceeding sensible limits; not exorbitant Market cost for comparable goods To meet a clear and documented need To carry out an approved program/activity or for the success of an approved/adopted initiative To increase access, improve quality, support students, etc. Appropriate infrastructure in place to support the activity Aligned with current division initiatives, strategic direction, policies, etc. Sufficient time, personnel, funding to fully carry out the initiative

2015 Coordinators’ Academy 17 Virginia Department of Education Carryover Provisions Total period of grant award is 27 months 85 percent of funds must be obligated within 15 months Up to 15 percent can be carried over for the remaining grant award period Refer to Superintendent’s Memo # – Title I, Part A Carryover Provisions and Reallocation Procedures Under the Elementary and Secondary Act of 1965 (ESEA) for more information.Superintendent’s Memo # – Title I, Part A Carryover Provisions and Reallocation Procedures Under the Elementary and Secondary Act of 1965 (ESEA)

Carryover Timeline Year of Grant Award Total Grant Award Period Deadline to Obligate 85% of Award* Obligate Deadline to Obligate 100% of Award Obligate Deadline to Request Reimbursement for ALL funds FFY 2015 ( ) July 1, Sept. 30, 2017 Sept. 30, 2016Sept. 30, 2017Nov. 15, 2017 FFY 2014 ( ) July 1, 2014 – Sept. 30, 2016 Sept. 30, 2015Sept. 30, 2016Nov. 15, 2016 FFY 2013 ( ) July 1, 2013 – Sept. 30, 2015 Sept. 30, 2014Sept. 30, 2015Nov. 15, 2015 *Some divisions may receive a waiver to carry over more than 15% of award

2015 Coordinators’ Academy Targeted Assistance Model (TA) ESEA, Section 1115 Schoolwide Program (SWP). ESEA, Section 1114 Instructional Delivery Programs Supplemental instructional services to targeted students Instructional services to enhance entire academic program

2015 Coordinators’ Academy Targeted Assistance Program This delivery model provides supplemental assistance to targeted schools to assist eligible students (failing or most at risk of failing) to meet the state’s challenging academic achievement standards. Multiple, educationally related, and objective criteria established by the school division are used to determine the eligibility of children within the TA school.

2015 Coordinators’ Academy Title I, Part A, Required Instructional Qualifications Targeted Assistance School All teachers and paraprofessionals being paid with Title I, Part A, funds must be highly qualified as defined by ESEA.

2015 Coordinators’ Academy Schoolwide Programs 40 percent low-income or greater (or identified as Focus or Priority school) Whole school reform strategies All students may receive services Focus is on students with greatest academic need Annually evaluate and revise schoolwide plan Federal, state, and local funds may be combined to create whole school reform (reimbursed to appropriate source)

2015 Coordinators’ Academy Title I, Part A, Required Instructional Qualifications Schoolwide School All content teachers and all instructional paraprofessionals regardless of funding source must be highly qualified as defined by ESEA.

10 Components of a Schoolwide Plan

2015 Coordinators’ Academy Comprehensive Needs Assessment at a Glance School based teams engage in intensive review of focused data Based on the data review, school reaches a series of conclusions and observations The conclusions and observations feed into the comprehensive needs assessment Schools write their comprehensive needs assessment report Comprehensive needs assessment serves as foundation for schoolwide plan

2015 Coordinators’ Academy Schoolwide Planning Resources on the Title I Web Site* Title I Web Site * These resources are located in the “Technical Assistance and Program Monitoring folder on the Title I Web site.Title I Web site

2015 Coordinators’ Academy Application Information Due July 1, 2015, in Online Management of Education Grant Awards (OMEGA) through Single Sign-on for Web Systems (SSWS) portal. Changes are revisions until approved status. Changes to approved application are amendments. Budget Transfer Requests (BTR) follow amendments Refer to Superintendent’s Memo #112-15: Applications for Federal Program Funds under the Elementary and Secondary Education Act of 1965 (ESEA), as Amended by the No Child Left Behind Act of 2001 (NCLB), for more information.Superintendent’s Memo #112-15: Applications for Federal Program Funds under the Elementary and Secondary Education Act of 1965 (ESEA), as Amended by the No Child Left Behind Act of 2001 (NCLB),

2015 Coordinators’ Academy Application Information

2015 Coordinators’ Academy Reimbursement Requests For applications submitted by July 1, 2015, funds will be available on a reimbursement basis as of July 1, For applications submitted after July 1, 2015, funds will be available on a reimbursement basis as of the date the application is received at the Department. Reimbursements should be requested regularly – quarterly or monthly. Work closely with budget/finance staff to ensure the accuracy of reimbursement requests.

2015 Coordinators’ Academy Title I, Part A, Parental Involvement As a condition of receiving Title I, Part A, funds, a school division must: Develop a Title I School Parent Involvement Policy for each school; Develop a Title I Division Parent Involvement Policy; Build capacity for parental involvement; and Reserve one percent of award for parent involvement if the total award is $500,000 or greater.

2015 Coordinators’ Academy Title I, Part A, Professional Development T rainings supported with Title I, Part A, funds should be high quality, sustained, intensive, and classroom-focused in order to have a positive and lasting impact on classroom instruction and teacher’s performance in the classroom. Professional development trainings should be aligned with and directly related to state academic content standards, student academic achievement standards, and assessments. Additional definitions of professional development can be found in Title IX-General Provisions, Part A, Definitions, Section 34, The No Child Left Behind Act (NCLB), 2002Title IX-General Provisions, Part A, Definitions, Section 34

2015 Coordinators’ Academy Equitable Services to Private Schools Under Sec of Title I, a school division is required to provide eligible children attending private elementary and secondary schools Title I services or other benefits that are equitable to those provided by the division to eligible public school children. Refer to Superintendent’s Memo #018-15: Eligibility of Private Schools to Participate in Federal Programs, for more information.Superintendent’s Memo #018-15: Eligibility of Private Schools to Participate in Federal Programs

2015 Coordinators’ Academy Title I, Part A, Comparability A school division may receive Title I, Part A, funds only if it uses state and local funds to provide services in Title I schools that are at least comparable to services provided in non-Title I schools. Demonstrating comparability is required to receive Title I, Part A, funds. Refer to Superintendent’s Memo #327-14: Title I, Part A, Comparability Report, for more information.Superintendent’s Memo #327-14: Title I, Part A, Comparability Report

2015 Coordinators’ Academy Federal Program Monitoring (FPM) FPM is conducted to monitor compliance with federal and state requirements and to ensure the correction of deficiencies in program operations. Beginning with the school year, Title I programs are monitored on a three year cycle. Refer to Superintendent’s Memo #259-14: Federal Program Monitoring Schedule for more information.Superintendent’s Memo #259-14: Federal Program Monitoring Schedule

2015 Coordinators’ Academy Federal Program Monitoring: LEA Process Protocol Document Review Evidence Collection & Sharing System Enhance Capacity for Systemic Processes Self Monitor & Request SEA Assistance FPM Participation & Response to Recommendations/ Findings

2015 Coordinators’ Academy Title I University During the school year, Title I staff will facilitate training sessions focused on specific and timely topics. Participation is open to any and all interested division staff. Topics for this year include: National Title I Distinguished Schools Application Process Successful Program Implementation: Meeting Compliance Requirements Application Amendments and Budget Transfers Comparability Equitable Services, Part I and Part 2 Community Eligibility Provision Maintenance of Effort Monitoring and Revising the Schoolwide Plan Refer to presentation schedule for session dates.

2015 Coordinators’ Academy Resources No Child Left Behind Act of 2001No Child Left Behind Act of 2001, Title I, Part A Section Schoolwide Programs Section Targeted Assistance Schools Title I Fiscal IssuesTitle I Fiscal Issues, Non-Regulatory Guidance, February 2008 Designing Schoolwide ProgramsDesigning Schoolwide Programs, Non-Regulatory Guidance, March 2006 Title I, Part A, Schoolwide Plan Template

2015 Coordinators’ Academy VDOE Contact Information: Title I, Part A, Specialists Regions III, VI, and VII Gabie Frazier Regions II, IV, and VIII Chris McLaughlin Regions I and V Shyla Vesitis

2015 Coordinators’ Academy VDOE Contact Information: Title I, Part A, Coordinator Dr. Lynn Sodat, Title I, Part A, Coordinator VDOE Title I, Part A, staff contact information, including specialists’ assigned divisions, is posted on the VDOE Web site: rt_a/index.shtml rt_a/index.shtml

2015 Coordinators’ Academy Questions?