Harlingen CISD Budget Preparation Budget Instructions

2 HARLINGEN CISD BUDGET CALENDAR Feb-15 SUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY Review StaffingReview Comptroller's Levels at DeptsCertfired Property Start looking atNumbers Revenue Projections Budget Process Review of Budget Approved by Calendar with Dr. CavazosBoard Look at StateRegular Board Comp. Numbers Meeting Budget ProcessBeginning ofReview of Outlined to PrincipalsCampus BudgetStaffing levels DirectorsPreparationAt Campuses Training for Staff on Budget Prepartion

Budget Instructions HARLINGEN CISD BUDGET CALENDAR Apr-15 SUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY Start Analyzing Campus/Dept Health Insurance Budget due to Senior Staff Senior StaffRegular BoardHuman Resource Budgets due Review ofMeetingReview of at Business Office Campus/Dept New Salary Items Budget Business OfficeDistrict Operations Secretarial Training Review ofReview of Specialon Purchasing Start BudgetsRequestsof Schools Supplies Completion of Special Programs and Support Service Budget

Budget Instructions HARLINGEN CISD BUDGET CALENDAR May-15 SUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY Review ProjectReview ProjectedSchool Board ProposedPreliminary 15/16 ADARevenue EstimatesElection Salary ScheduleLocal Property and Special Values Pops Regular BoardDetermine Budget Review Panel MeetingSalary Increase Reviews Budget, Recommendation District Initiatives & Non-allocated Resources Human ResourcesDistrict Operations Board Budget Completion ofInitiate Dr. Cavazos's Completion ofComplete Prioritization Workshop Budget Review byReview of Preliminary New Salary Itemsof Non-allocated (1) Budget Review PanelBudget Requests Review of Building Complete Superintendent's Maintenance, Renovation Review of Preliminary and Future Construction District Budget. Personnel Needs and Facility Requirements 31

Budget Instructions HARLINGEN CISD BUDGET CALENDAR Jun-14 SUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY Administrative Budget Workshop Regular Board Meeting Complete First DraftDr. Cavazos's Of District's BudgetReview of First Draft Determine Finalized Projected Health Insurance Revenues Preimiums 2930 Board Budget Workshop (2)

Budget Instructions HARLINGEN CISD BUDGET CALENDAR Jun-15 SUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY Administrative Budget Workshop Regular Board Complete First DraftDr. Cavazos's Meeting Of District's BudgetReview of First Draft Determine Finalized Projected Health Insurance Revenues Preimiums Board Budget Workshop (2)

Budget Instructions HARLINGEN CISD BUDGET CALENDAR Jul-15 SUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY Regular Board Meeting COMPLETE FINAL BUDGETDR. CAVAZOS'S DRAFTREVIEW OF FINAL DRAFT FINAL BUDGET WORKSHOP FOR BOARD (3)

Budget Instructions HARLINGEN CISD BUDGET CALENDAR Aug-15 SUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY 1 Notice of Public Budget Hearing should Be done by this day (10 days prior to Meet) Business Office Federal Programs Internal Audit Training Updates Regualr Board Meeting Official Public Hearing Budget and Tax Rate Adopted by Board Budget must be Adopted by the 31st 3031

Allocations for Campuses Budget Instructions SCHOOL NUMBER SCHOOL NAME RATE LOCAL FUNDING: REGULAR 18,2591,789,125 ELEM85.00 MIDDLE SCHOOL HIGH SCHOOL LIBRARY 0 ELEM17.75 MIDDLE SCHOOL20.55 HIGH SCHOOL23.45 LIBRARY BUDGET: xxx , xxx , xxx , xxx , xxx ,968 BILINGUAL30.002,75482,620 GIFTED/TALENTED50.001,07553,750 SPECIAL ED75.001,438107,850 VOCATIONAL ,465 AT RISK15.009,360140,400 TITLE 1, PART A ,279265,520 TITLE 1, PART C35.001,06337,205 BAND-H S400/ ,800 BAND-MS200/1001,183168,300 CHOIR-H S300/ ,900 CHOIR-MS150/ ,725 ELEM MUSIC4.009,27237,088 Total3,358,816 Federal302,725 LOCAL FUNDING:3,056,091

 All departments will be allocated the same amounts as last year.  All campuses budgets at 100% Budget Instructions Allocations for Departments

 The District’s budgeting process is based under a Site Based Management philosophy  Site-Based Management allows the principals increased budgetary authority at the campus level.  The main advantage of site-based budgeting is that it allows the school personnel to make budgetary decisions for their own campuses.  Elementary Campuses budgets are prepared by grade level  Secondary Campuses budgets are prepared by department.  Department Budgets are prepared using a Zero Based Budget Approach.  Zero based budgeting basically makes depts. justify the programs activities and services on an annual basis while justifying any increase with their budgets.  Campuses submit their budgets directly to their Administrator.  The Business Office will review and make sure you stayed within your allotment.  Department Heads submit to your supervisor.  Budgets are due to your Senior Staff Director On April 12, 2015  Budgets are due April 17, 2015 to the Business Office. Budget Instructions Introduction

 The principal or director is responsible for submitting the budget for all items needed on their campus/dept. with the exception of the following items:  Payroll Costs  The payroll budget for each campus will be prepared by the Business Office after staffing requirements have been determined.  We take care of budgeting for salary and benefits for teachers, para-professionals, administrators and hourly staff.  Any new items such as car allowances, stipends and/or extra duty pay must be approved by the Human Services Department. It will be routed to the Business Office once approved. We will go over those forms later.  Payroll Costs that will be funded through the campus allocation must be submitted on Form #6 which will be completed online through Eduphoria.  Utilities-Completed by District Operations  Water  Gas  Phone  Electricity  Other items designated as Central Office responsibilities.  Copier Rental and repair  Computer Repair and Maintenance  Consultants for in-service at a District-Wide Level  Misc repairs for office equipment.  Replacement Computers Budget Instructions Preparation

 Certain items associated with Library functions will be submitted through the Coordinator of Media Services.  Your library budget should be budgeted to the accounts on your budget allocation worksheet  All requests for items to be constructed by maintenance, major repairs, or proposed renovations should be completed on Form #3. This form will be forwarded to the Asst. Superintendent for District Operations.  Use Form #3-”Requests for Projects”  Do not include these items in your budget.  If approved, they will come out of the maintenance budget.  An approval or denial will be ed to your office after a decision has been made by Mr. Tapia. Budget Instructions Preparation – cont.

 Your campus budget will be submitted based on a per student allocation as follows:  Elementary-$85.00 per student  Middle School-$ per student  High School-$ per student  The projected enrollment is based on the current year’s Fall Peims Submission.  FTE’s for special populations are based on data collected from program directors.  The following allocations will be used for the libraries:  Elem M.S. High School  Region One $3.00 $3.00 $3.00  Periodicals $1.25 $1.80 $2.45  Library Supplies $1.50 $1.75 $1.50  Programed AV Mat $2.00 $3.00 $3.00  Library Books $ $13.50  Your campus allocations for library will cover the above costs. Budget Instructions Allocations

 In addition to the previously mentioned allocations, principals receive monies for their special populations as follows:  Bilingual$30.00  Special Education$75.00  At Risk$15.00  Gifted and Talented$50.00  Vocational$  Title I Part A$20.00  Migrant$35.00  These are supplemental dollars to be used in those programs. Budget Instructions Allocations-Continue

 Administrative Technology-The business office will budget monies for each campus for the replacement of Campus Administrative Computers as follows:  Elementary$1,000  Middle Schools$2,000  High Schools$4,000  The monies will be budgeted in the following accounts XXX  You can use this account when needed. Budget Instructions Allocations-Continue

Budget Form#1  Budget Form #1–Summary recap form must be completed by the Principal/Budget Secretary to summarize the requested items from the departments’ Form #2. Budget Form #2  Please issue this Form to your departments to gather their budget items. This will be your supporting details for Form #1.  Please summarize all Form #2’s onto one Form #1 which is include in the Ultimate File to be ed to Requests for Projects-District Operations Form #3  Complete for requests of items to be constructed by maintenance, major repairs or proposed renovations.  Do not include these items in your budget  This will be completed in your Budget excel workbook and routed to District Operations from the Business Office. Personnel Action Request Form #4  This form will be combined with Form #8 onto one form.  It will also be completed in your Budget Workbook. Budget Instructions FORMS

 Request for Salary Budgeted Items-Form #6  Payroll costs that will be funded through campus allocations  I.E. summer students  Coop Students  This will be completed and submitted online through Eduphoria.  Additional Items Form # 7  Use this form to submit any additional items that you need that were not included in your budget.  We will review and fund those if monies are available.  Personnel Action Form #4 – (Was Form #8)  This will be done online and will be combined with Form # 4 on Eduphoria. Budget Instructions Forms-cont’d

Budget Instructions

Budget Instructions

Budget Instructions