Objectives © Paradigm Publishing, Inc. 1 Objectives

© Paradigm Publishing, Inc. 2 Objectives Chapter 15: Creating Charts Performance Objectives  Create a Chart Create a Chart  Change the Chart Design Change the Chart Design  CHECKPOINT 1 CHECKPOINT 1  Format the Chart Format the Chart  CHECKPOINT 2 CHECKPOINT 2

© Paradigm Publishing, Inc. 3 Objectives Create a Chart

© Paradigm Publishing, Inc. 4 Objectives Create a Chart - continued

© Paradigm Publishing, Inc. 5 Objectives Create a Chart - continued

© Paradigm Publishing, Inc. 6 Objectives Create a Chart - continued To insert a chart: 1. Click the INSERT tab. 2. Click the Chart button in the Illustrations group. 3. Click the desired chart type and style. 4. Enter data in the Excel spreadsheet. 5. Close Excel. Chart button

© Paradigm Publishing, Inc. 7 Objectives Create a Chart - continued Choose a custom chart type in this list. Choose a chart style in this list.

© Paradigm Publishing, Inc. 8 Objectives Create a Chart - continued Enter data in cells in the Excel worksheet. The data entered is reflected in the Word document chart.

© Paradigm Publishing, Inc. 9 Objectives Create a Chart - continued  Type the desired data in the Excel worksheet cells over the existing data.  To type data in the Excel worksheet, click in the desired cell, type the data, and then press the Tab key to make the next cell active.  Press Shift + Tab to make the previous cell active or press the Enter key to make the cell below active.  As you type data in the Excel worksheet, the entries are reflected in the chart in the Word document.

© Paradigm Publishing, Inc. 10 Objectives Create a Chart - continued  Excel uses the data in the range to create the chart in the slide.  You are not limited to creating charts with only four columns and five rows, however.  Simply type data in cells outside the data range and Excel will expand the data range and incorporate the new data in the chart. This happens because the table AutoExpansion feature is on by default.  If you type data in a cell outside the data range, an AutoCorrect Options button displays in the lower right corner of the cell when you move away from the cell. Use this button if you want to turn off AutoExpansion.

© Paradigm Publishing, Inc. 11 Objectives Change the Chart Design Layout Options button

© Paradigm Publishing, Inc. 12 Objectives Change the Chart Design - continued Chart Elements button

© Paradigm Publishing, Inc. 13 Objectives Change the Chart Design - continued Chart Styles button

© Paradigm Publishing, Inc. 14 Objectives Change the Chart Design - continued Chart Filters button

© Paradigm Publishing, Inc. 15 Objectives Change the Chart Design - continued CHART TOOLS DESIGN tab

© Paradigm Publishing, Inc. 16 Objectives Change the Chart Design - continued To add chart elements: 1. Make the chart active. 2. Click the Add Chart Element button on the CHART TOOLS DESIGN tab. 3. Hover the mouse over the option at the drop-down list. 4. Click the desired option at the side menu. Add Chart Element button

© Paradigm Publishing, Inc. 17 Objectives Change the Chart Design - continued To apply a chart layout: 1. Make the chart active. 2. Click the Quick Layout button on the CHART TOOLS DESIGN tab. 3. Click the desired layout at the drop-down gallery. Quick Layout button

© Paradigm Publishing, Inc. 18 Objectives Change the Chart Design - continued To edit data in a chart: 1. Make the chart active. 2. Click the Edit Data button in the Data group. 3. Make changes in the Excel worksheet. 4. Click the Close button. Data group

© Paradigm Publishing, Inc. 19 Objectives Change the Chart Design - continued To change the chart type: 1. Make the chart active. 2. Click the CHART TOOLS DESIGN tab. 3. Click the Change Chart Type button in the Type group. 4. Click the desired chart and chart type at the dialog box. 5. Click OK. Change Chart Type button

Objectives © Paradigm Publishing, Inc. 20 CHECKPOINT 1 1)This type of chart compares separate (noncontinuous) items as they vary over time. a.bar b.column c.line d.pie 1)This type of chart compares separate (noncontinuous) items as they vary over time. a.bar b.column c.line d.pie 3)When typing data in the Excel worksheet, press these keys to make the previous cell active. a.Shift + Tab b.Ctrl + Tab c.Alt + Tab d.Ctrl + Alt + Tab 3)When typing data in the Excel worksheet, press these keys to make the previous cell active. a.Shift + Tab b.Ctrl + Tab c.Alt + Tab d.Ctrl + Alt + Tab 2)This type of chart shows proportions and relationships of parts to the whole. a.bar b.column c.line d.pie 2)This type of chart shows proportions and relationships of parts to the whole. a.bar b.column c.line d.pie 4)Use options on this tab to change the chart type, edit chart data, change the chart layout, or apply a chart style. a.CHART DESIGN TOOLS b.CHART TOOLS DESIGN c.CHART DESIGN d.CHART TOOLS 4)Use options on this tab to change the chart type, edit chart data, change the chart layout, or apply a chart style. a.CHART DESIGN TOOLS b.CHART TOOLS DESIGN c.CHART DESIGN d.CHART TOOLS Next Question Next Slide Answer

© Paradigm Publishing, Inc. 21 Objectives Format the Chart CHART TOOLS FORMAT tab

© Paradigm Publishing, Inc. 22 Objectives Format the Chart - continued To select an element: 1. Click the element in the chart. OR 1. Click the CHART TOOLS FORMAT tab. 2. Click the Chart Elements button arrow in the Current Selection group. 3. Click desired element at the drop-down list. Chart Elements button arrow

© Paradigm Publishing, Inc. 23 Objectives Format the Chart - continued To insert a shape in a chart: 1. Click the CHART TOOLS FORMAT tab. 2. Click the More button in the Insert Shapes group. 3. Click the desired shape in the shape gallery. 4. Click or drag in the chart. Shape gallery

© Paradigm Publishing, Inc. 24 Objectives Format the Chart - continued To apply a shape style: 1. Select the chart. 2. Select the shape. 3. Click the CHART TOOLS FORMAT tab. 4. Click the More button at the right of the shapes in the Shape Styles group. 5. Select the desired option at the drop-down gallery. Shape Styles gallery

© Paradigm Publishing, Inc. 25 Objectives Format the Chart - continued To apply a WordArt style: 1. Select the chart. 2. Select the text. 3. Click the CHART TOOLS FORMAT tab. 4. Click the More button at the right of the thumbnails in the WordArt Styles group. 5. Select the desired option at the drop-down gallery. WordArt Styles gallery

© Paradigm Publishing, Inc. 26 Objectives Format the Chart - continued  The Arrange and Size groups on the CHART TOOLS FORMAT tab contain buttons and options for changing the location of a chart, changing the chart’s position relative to other elements, and changing the height and width of a chart.  The options in the two groups are the same as the options in the Arrange and Size groups on the DRAWING TOOLS FORMAT tab.

© Paradigm Publishing, Inc. 27 Objectives Format the Chart - continued  Additional formatting options are available at various task panes.  To display a task pane, click the Format Selection button or click a group task pane launcher.  The Shape Styles and WordArt Styles groups on the CHART TOOLS FORMAT tab both contain task pane launchers.  The task pane that opens at the right side of the screen depends on the chart or chart element selected.

© Paradigm Publishing, Inc. 28 Objectives Format the Chart - continued  The Format Chart Area task pane contains two tabs located near the top of the task pane with the CHART OPTIONS tab active.  Icons display below the tabs. Task pane tabs Task pane icons Task pane options

© Paradigm Publishing, Inc. 29 Objectives Format the Chart - continued  In Chapter 11, you learned about the Layout dialog box, which contains options for formatting the position, text wrapping, and size of an image.  The same dialog box is available for formatting a chart. Layout dialog box

Objectives © Paradigm Publishing, Inc. 30 CHECKPOINT 2 1)The Chart Elements button is located in this group on the CHART TOOLS FORMAT tab. a.Elements b.Current Selection c.Chart Styles d.Labels 1)The Chart Elements button is located in this group on the CHART TOOLS FORMAT tab. a.Elements b.Current Selection c.Chart Styles d.Labels 3)With options on this tab you can apply a style to a shape a WordArt style to text, or arrange the chart. a.CHART TOOLS b.CHART TOOLS FORMAT c.CHART TOOLS DESIGN d.CHART TOOLS LAYOUT 3)With options on this tab you can apply a style to a shape a WordArt style to text, or arrange the chart. a.CHART TOOLS b.CHART TOOLS FORMAT c.CHART TOOLS DESIGN d.CHART TOOLS LAYOUT 2)Use options in this group to apply formatting to text in a chart. a.Labels b.Shape Styles c.WordArt Styles d.Chart Layout 2)Use options in this group to apply formatting to text in a chart. a.Labels b.Shape Styles c.WordArt Styles d.Chart Layout 4)To display a task pane, click this button or click a group task pane launcher. a.Format Selection b.Format c.Task Pane d.Edit Data 4)To display a task pane, click this button or click a group task pane launcher. a.Format Selection b.Format c.Task Pane d.Edit Data Next Question Next Slide Answer