Educational Information System 2009-10 Project Implementation Plan Review Meeting August 5, 2009 D260 4/23/2017.

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Presentation transcript:

Educational Information System 2009-10 Project Implementation Plan Review Meeting August 5, 2009 D260 4/23/2017

Agenda 11:00 am -12:30 pm Project calendar and milestones 2009-10 Impacts on campus operations 12:30 pm -1:00 pm Lunch break 1:00 pm – 2:30 pm Project control and governance – from planning to execution Special project topics – HR position control and budget encumbrance. 2:30 pm – 2:45 pm Break 2:45 pm – 4:00 pm Special project topics – Student application and registration (Cont.) Lessons learned from Finance Go Live Q&A 4/23/2017

Overall Project Plan 4/23/2017

Project control and governance Project milestones calendar Bi-Weekly Core Team Meeting http://fhdafiles.fhda.edu/downloads/eis/FHDACoreTeamMtg72709.pdf Weekly team meeting http://fhdafiles.fhda.edu/downloads/eis/TechnicalTeamcoreteamMeeting.doc Issues tracking list http://fhdafiles.fhda.edu/downloads/eis/FHDAEISIssuesOpenItems73109.xls Special Task Force (focus on special issues) Critical milestones calendar Banner position control/budget encumbrance Student application/registration 4/23/2017

HR / Student Critical Milestones Calendar 4/23/2017

Legacy System Position Control/Budgeting Encumbrance Process Flow Analysis 4/23/2017

Legacy System Position Control/Budgeting Encumbrance Process Flow Analysis (Cont.) 4/23/2017

Banner Position Control/Budgeting Encumbrance Process Flow Analysis 4/23/2017

Legacy System Student Application/Registration System Flow Analysis 4/23/2017

Lessons learned from Finance Go Live Team cohesiveness and college representation It is important to keep colleges involvements in both core teams and steering committee as impacts of both HR and Student go live will be huge on both campuses. Change management Resist customizations and scope creeps at all cost. Impact on resources and budget should be carefully reviewed. Training and communication Training will switch from configuration and setup to end user at appropriate point. Training should be offered in different forums for different type of users. Reporting Reporting needs should be prioritized for timely result. Information access and retrieval through self service channel. Readiness Project readiness review 45 days prior Go Live 4/23/2017

Q &A 4/23/2017