Office for Research Managing Research Grants Australian Rivers Institute - Supervisors’ Workshop 11 March 2014 Kath Murrie-Jones Senior Research Grants Officer Office for Research Phone: Available for meetings at Nathan campus – third Thursday/month

Role of Office for Research Management of a grant from application through to close off but we rely on assistance from many areas of the University. »Grant application review and submission »Account establishment »Processing/negotiating the contract »Ensuring we meet grant obligations »Progress/final report reminders »Ensuring financial reports are prepared by PFS »Process changes during the life of the grant »Close off projects Office for Research

Post-award Issues  Contracts  Special conditions of funding  Tracking Expenditure  Milestones and Reporting  Final Reports

Contracts A few simple rules: 1.Read the contract / agreement 2.If you don’t understand it ask OR or LSU. 3.Ensure the Schedule and the project specific details are correct. 4.If any changes are needed ask OR to arrange an amendment. Office for Research reviews the contract / agreement, making particular note of the following details: »Ownership of IP »Researcher’s ability to publish »Project and payment schedules »Reports and milestone obligations OR liaises with Legal Services if the agreement requires amendments Important to protect the Researcher and the University from potential risk Office for Research

Contracts, cont. Agreements and contracts must be signed by delegated authorities of the University, e.g. the Director, Office for Research. The larger the grant, the more parties involved, the longer it takes for final execution. Sometimes we are unable to change the terms of the agreement. Acts of Parliament may dictate the terms and conditions of funding bodies. Office for Research

Setting up your grant Establishing your project account Once all agreements are executed and returned to the Office for Research, and ethics clearance has been provided, accounts are then able to be set-up PFS will contact you with your account details And then the real work begins... Avoid traps: Be aware of your responsibilities and obligations Ensure you are aware of any special conditions Office for Research

Milestones and Reporting OR provides reminders to lead CI for progress/final reports due OR may be responsible for submission of reports Ensure provide copies of reports to OR for University records (payments may be linked to reports) OR organises institutional signature of progress/final reports if required Office for Research

Managing Research Grants Any questions?