SEUG 2009 Event Management using Banner ESSEC Business School Paris-Singapore

Presenters today Jawad Benchikhi –Banner Development Manager Pierre Leleu –Banner System Analyst

ESSEC Business School Paris-Singapore ESSEC uses Banner Student and Advancement We went live with Banner Student in September, 2000 and Banner Advancement in June, IT Manager, 2 Business Analysts, 1 Architect, 3 System Analysts, 1 oracle developer, 3 Application support Recruitment processing Admissions processing Student processing Alumni Directory Management Events Management Fund Raising processing Up to Alumni records other constituents including organizations, friends, students donors Up to donations / year 40 users prospective students / year Up to online application records / year online student records / year faculty records 43 programs courses 270 users

Event Management

Context –Up to 400 Alumni events per year –Large number of events : Recruitment forums, Debates, Institutional events, Ceremonies, etc. –Lack of centralized processes, people and tools

Event Management What we would like to achieve ? –Provide a collaborative platform –Improve our relationship with constituents

Event Management How ? –Use Banner General baseline functionality

Event Management Project Our work plan –Explore Banner Event Management functionalities –Analyze events scenarios –Setup Banner –Develop reports –Train users 2 months project planning 15 to 20 person/days

Banner menu

Create your event : SLAEVNT

Build your agenda : GEAFUNC

Time and location

Select a building

Select a room

Budget : Revenus

Budget : Expenses

Registration Fee structure

Targeted audience

Mailing

Meal menu

Additional information : GEAFCOM

Additional information : GEAFCOM (cont.)

Participants : GEAPART

Attendance : GEAATTD

Registration fee payment : in-house development

Event Agenda : SLAEVNT

Attendance queries: GEIATTD

Reports : in-house development

Registration tracking and communication

List of the attendees

Registration due tracking

Name Tag

Budget tracking

Web site interaction

Online registration

Online programme

Benefits

Provide a collaborative platform

Improve relationship with our constituents : APASBIO

Improve relationship with our constituents (cont.) : GEIIDFN

Next steps Full online integration –Registration –Programme Deliver a “packaged” solution for our event managers –Communication –Invitation –Registration and cancellation –New constituent –Budget tracking rules Facilitate users operations –Registration to multiples sessions –Search facilities Explorer non-used functionalities –Tasks –Ceremonies

Thank you Any Questions?