Mail Attender for Exchange Technical Overview Presentation Introduction Sherpa Software Group Narrated by Thomas Hand Approximate Time 15 minutes

Common Uses policy enforcer Limiting legal liability Space reclamation Archiving and exporting of content Storage auditing “Search and destroy” missions Mailbox migration cleanup Time Remaining: 15:05

Architecture Two Main Components –Mail Attender MMC Application Create, edit and distribute rules Installs on any computer –Mail Attender Processing Engines Applies rules to Exchange mailboxes Installs on a PC or server Runs as a service or stand-alone application Time Remaining: 12:56

Architecture Processing performance –Depends on many factors –Testing provides best indications Processing does not impact users –Throttle processing engines “on the fly” Time Remaining: 12:05

Architecture Rules are stored as files in shared folders Mail Attender MMC Snapin Shared Rules Directory Processing Engine Time Remaining: 11:02

Architecture Several processing engines can share rules and manage the same Exchange servers Shared Rules Directory Processing Engine Exchange Server Time Remaining: 10:22

Architecture Processing can be geographically distributed and remotely managed Mail Attender MMC Snapin Shared Rules Directory Processing Engine Exchange Server WAN, VPN or Dialup Link Local Area NetworkAdministrator Desktop Time Remaining: 9:33

Managing Exchange Mail Attender treats Exchange as a tree Time Remaining: 8:55

Managing Exchange Conditions are satisfied at each level 1) Mailbox >= 150 MB 2) Message >= 180 Days Time Remaining: 7:44

Managing Exchange Actions can be performed on any item in the satisfied branch of the tree 1) Mailbox >= 150 MB 2) Message >= 180 Days 1) Generate Folder Report 2) Export Attachments 3) Delete Message Time Remaining: 6:55

Managing Exchange Rules can be limited to certain: –Exchange Servers –Users and Groups –Mailbox Folders By Name Expression Explicit Path and Name –Inclusive or exclusive lists Time Remaining: 6:26

Managing Exchange Rules can be limited to certain processing engines –By shared folders –All processing engines using one folder –All Exchange processing engine –Only one processing engine Time Remaining: 5:31

Rule Conditions Mailbox Size Mailbox Quota Status Inbox Size Deleted Items Size Sent Items Size Mailbox Status Out of Office Contains Folder Does Not Contain Folder Address Book Status Quota Type Quota Limit Size Quota Limit Not Set Mailbox Properties Test Mailbox Keywords Folder Size Folder Count Folder Properties Test Folder Keywords Message Size Attachment Count Message Age Message Date Message Content Message Contains Message Received From Message Sent To Message Type Message Class Message Type Message Status Message Read-Unread Status Message Importance Status Message Sensitivity Status Message Encrypted Status Message Properties Test Message Keywords Attachment Size Attachment Age Attachment Date Attachment Name Attachment Shortcut Path Attachment Type Attachment Properties Test Attachment Keywords Time Remaining: 4:58

Rule Actions Alerts and Logging Send Alert Post a Mailbox Message External Execution Execute Program or Script Execute Imported Batch or Script Mailbox Actions Set Out of Office Set Out of Office Text Set Quota Type Set Quota Limit Size Clear Quota Limit Increase Quota Limit Size Decrease Quota Limit Size Clear Warning Data Folder Actions Delete Folder Delete Specific Folder Empty Folder Empty Specific Folder Rename Folder Rename Specific Folder Create Folder Message Actions Delete Message Export Message Export and Delete Message Copy Message to Folder Move Message to Folder Copy Message to Public Folder Move Message to Public Folder Forward Message Change the Read-Unread Status Change the Importance Change the Sensitivity Change the Subject Attachment Actions Delete Attachment Export Attachment Export and Delete Attachment Import Shortcut Attachment Update Shortcut Path Copy Attachment to Folder Copy Attachment to Public Folder Move Attachment to Folder Move Attachment to Public Folder Forward Attachment Shared Reports Filed Reports ed Reports Posted Reports List Report Mailbox Report Mailbox Contents Report Folder Report Folder Contents Report Message Report Attachment Report Time Remaining: 4:40

Other Features Warn users before applying actions –No Warning –Default Warning –Custom Warning Warnings are grouped into one Time Remaining: 4:25

Other Features Control over repeating actions on the same Exchange items –Apply every time regardless of repeats –Apply once per rule execution –Apply only once Time Remaining: 3:13

Other Features Dynamic Keywords –Gives context to subjects, paths, messages, and other condition and action parameters Example: ==> The message '[FOLDER_PATHNAME]\[MESSAGE_SUBJECT]' will be deleted after [ACTION_WARNINGSLEFT] more notifications. Becomes ==> The message '\Inbox\My Project\Fwd: Project Schedule' will be deleted after 2 more notifications Time Remaining: 2:00

Other Features Flexible Scheduling –Create a list of schedules Once Daily Periodic Certain days of the week Certain weeks of each month Time Remaining: 1:05

Conclusion Mail Attender for Exchange Sherpa Software Group 1300 Old Pond Road Bridgeville, PA (800)