OFFICE OF HOUSING AND COMMUNITY DEVELOPMENT REPARING FOR HUD MONITORING OFFICE OF HOUSING AND COMMUNITY DEVELOPMENT REPARING FOR HUD MONITORING

Monitoring Announcement Letter Please review the attached exhibits: 22-3 FHEO HOME 22-6 FHEO 24-1 Lead 7-2 Overall Management 7-3 Rehab Files 7-20 Financial 7-13 HOME Match Requirements

Handbook CHAPTER 7 HOME INVESTMENT PARTNERSHIP PROGRAM (HOME) HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME) APPLICABILITY. This chapter provides guidance for conducting in-depth monitoring of the HOME Program. Participating Jurisdictions (PJs) are permitted to use HOME funds for four basic types of programs: a) homeowner rehabilitation; b) homebuyer assistance; c) rental housing production; and d) tenant-based rental assistance (TBRA). HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME) APPLICABILITY. This chapter provides guidance for conducting in-depth monitoring of the HOME Program. Participating Jurisdictions (PJs) are permitted to use HOME funds for four basic types of programs: a) homeowner rehabilitation; b) homebuyer assistance; c) rental housing production; and d) tenant-based rental assistance (TBRA).

7-2 PREPARING FOR MONITORING 7-3 PRE-MONITORING OVERVIEW QUESTIONS. 7-4FILE SELECTION AND SAMPLING A. Where feasible, initial file selection should be made using a random selection method. B. The reviewer would consider adding more files to this selection in order to: C. The reviewer may also add files to the selection from any project that the HUD reviewer has reason to believe may have compliance problems or that is substantially different in terms of size, complexity, or other factors from other projects the PJ has undertaken. 7-4FILE SELECTION AND SAMPLING A. Where feasible, initial file selection should be made using a random selection method. B. The reviewer would consider adding more files to this selection in order to: C. The reviewer may also add files to the selection from any project that the HUD reviewer has reason to believe may have compliance problems or that is substantially different in terms of size, complexity, or other factors from other projects the PJ has undertaken.

What could go wrong?

Exhibit 7-2 Guide for Review of Overall Management Systems A. OVERALL MANAGEMENT B. PROGRAM PROGRESS, REPORTING AND OVERSIGHT 24 CFR (d)(1)(B)], [24 CFR (a)] C. WRITTEN AGREEMENTS [24 CFR (c,b)] D. HOME SUBSIDY -minimum HOME investment requirement of 24 CFR (c) and the maximum HOME investment requirement of 24 CFR (a) E. HOME AFFORDABILITY REQUIREMENTS -Is the PJ using the current HOME income limits issued by HUD for its HOME- assisted programs [24 CFR (a) and (a)(3)] F.PROPERTY STANDARDS - Does the PJ have procedures that ensure that all HOME-assisted units meet applicable property standards at completion and, if applicable, throughout the period of affordability pursuant to 24 CFR G. OTHER REQUIREMENTS - 24 CFR H. RECORDKEEPING - [24 CFR ] Exhibit 7-2 Guide for Review of Overall Management Systems A. OVERALL MANAGEMENT B. PROGRAM PROGRESS, REPORTING AND OVERSIGHT 24 CFR (d)(1)(B)], [24 CFR (a)] C. WRITTEN AGREEMENTS [24 CFR (c,b)] D. HOME SUBSIDY -minimum HOME investment requirement of 24 CFR (c) and the maximum HOME investment requirement of 24 CFR (a) E. HOME AFFORDABILITY REQUIREMENTS -Is the PJ using the current HOME income limits issued by HUD for its HOME- assisted programs [24 CFR (a) and (a)(3)] F.PROPERTY STANDARDS - Does the PJ have procedures that ensure that all HOME-assisted units meet applicable property standards at completion and, if applicable, throughout the period of affordability pursuant to 24 CFR G. OTHER REQUIREMENTS - 24 CFR H. RECORDKEEPING - [24 CFR ]

I SEEN MOST OF THIS STUFF AROUND THE OFFICE CITY OF CLARKSVILLE DOWN PAYMENT ASSISTANCE PROGRAM CITY OF CLARKSVILLE, PURCHASING POLICY AND PROCEDURES Office of Housing and Community Development Rehabilitation Specifications City of Clarksville Office of Housing & Community Development Homeowner Rehabilitation Program Administrative Policy CDBG/HOME LOAN GUIDELINES City of Clarksville Owner Occupied Housing Rehabilitation Program Contractor Handbook

I NEED A GOOD PLAN- I NEED TO CONSOLIDATE ALL MY POLICIES AND PROCEDURES ANTICIPATE COORDINATE & VERIFY

Where have I heard that before?

We do great work, what more do they want?

2012 HOME Monitoring Administrative Manual covers a lot of the items under review Gave me a chance to go over the program with staff Verify latest editions and renditions are being used Title 24 Part 570 (24CFR 570) & Part 92 (24 CFR 92)of the Code of Federal Regulations are used throughout the manual Get to use our mission statement Staff duties and responsibilities are covered Overall it was a great learning experience