More Than You Ever Wanted to Know About Grant Modifications For Your MoHealthWINs TAACCCT Grant Prepared by the OTC Finance Office and the MCCA MHW Grants Office October 26, 2012 IT’S A MOD MOD WORLD!

GRANT DETAIL AND CONTACT INFO Missouri TAACCCT Grant Contacts: Program Director – Dawn Busick MCCA Grant Office: Fiscal Lead: Ozarks Technical Community College Finance Office Marla Moody, Vice Chancellor of Finance Betty Denson: , Chasity Daniels: The Program Director and the OTC Finance Office will hereinafter be referred to as the “Grant Team”

TYPES OF GRANT MODIFICATIONS Changes in Scope of Work (SOW) Budget Realignment Equipment Approval No Cost Extension Change of Signatory Official and/or Grant Contact ALL REQUIRE FORMAL PRIOR WRITTEN APPROVAL FROM USDOL. The grant team (Betty & Dawn) will work with you and the grant Fed Project Officer in attaining this approval timely.

WHAT IS THE MHW SCOPE OF WORK (SOW)? The grant was awarded $20 million based on products, deliverables, number of participants trained, industry trained, outcomes and other performance criteria detailed in the technical proposal. The awarded technical proposal becomes the Scope of Work (SOW). MoHealthWINs Scope of Work is 36 pages!

EXAMPLES OF MODIFICATIONS IN SCOPE OF WORK Adding or deleting a program of study. Adding or deleting a program of study. Changes in delivery method that might impact outcomes. Changes in delivery method that might impact outcomes. Revision of deliverables such as the degrees or certificates to be awarded. Revision of deliverables such as the degrees or certificates to be awarded. Change in Project Work Plan (pgs in SOW). Change in Project Work Plan (pgs in SOW). Change in Progress & Implementation Measures (See Table 9 in SOW). Change in Progress & Implementation Measures (See Table 9 in SOW). Realignment of Participants Served – impact on outcome measures (See Table 10: Annual Outcome Measures). Realignment of Participants Served – impact on outcome measures (See Table 10: Annual Outcome Measures). Industry has taken a new direction. Industry has taken a new direction.

UNDERSTANDING THE MHW GRANT BUDGET The MoHealthWINs grant budget was approved as a consolidated budget. Individual consortium member budgets “roll up” into the consolidated budget. DOL will allow up to 20% variance in all line items EXCEPT salaries, fringe benefits, and indirect costs. Variances apply to the entire consolidated 3-year budget total rather than individual consortium member budgets or yearly budget totals.

THE MHW BUDGET AND VARIANCES CATEGORY 3-YEAR APPROVED TOTAL % OF VARIANCE ALLOWED AMOUNT OF VARIANCE (+ OR -) Personnel10,760,9720%0.00 Fringe Benefits 3,096,0290%0.00 Travel418,64720%83,729 Equipment1,066,60320%213,321 Supplies1,179,09120%235,818 Contractual1,354,39820%270,880 Other551,17520%110,235 Indirect1,555,3810%0.00 TOTAL19,982,296

BUDGET AND EXPENSES Consortium members should submit an updated Budget Narrative Form to request a budget modification. OTC will track all changes on a consortium-wide basis to determine when a formal budget request needs to be made to DOL. In early stages of the grant, most changes can be made without triggering a formal budget modification. This will change as we spend more cumulative funds.

MHW BUDGET MODIFICATION

CONSOLIDATED MODIFICATIONS The Grant Team will request periodic consortium-wide modifications. These provide an opportunity for changes without time-consuming individual requests. The first global approval was submitted in January Each college’s program and financial team must work together on program scope or budget change request.

NEXT CONSOLIDATED MODIFICATION FOR MHWS? Planned for January submittal Tentative Due Date: December 14 Submit package to both: Betty and Dawn &

MHW TOOLS TO HELP YOU Modification Checklist Budget Modification Form Modified Part II Tech Proposal Sample Mod Request Cover Letter

QUESTIONS?

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